Governing Documents: University Community
Quick links to all University Community governing documents including policies, procedures, and bylaws can be found below.
The official versions of governing documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies. In the instance of discrepancies, the governing documents housed within the Governance web pages shall prevail.
- Academic Freedom and Responsibilities
- Access and Privacy
- Archives
- Campus Alcohol
- Chancellor Emeritus/Emerita
- Closed Circuit TV (CCTV) Monitoring
- Conflict of Interest
- Custody and Control of Electronic Devices
- Dean Emeritus/Emerita
- Distinguished Professor/Distinguished Professor Emeritus/Emerita
- Distinguished Service Award
- Electronic Communication with Students
- Emeritus Appointments for Senior Administrators
- Emeritus/Emerita Titles
- Enterprise Risk Management
- Exclusive Suppliers and Administrative Systems Policy
- Financial Aid and Awards
- Flag Etiquette
- Honorary Degrees
- Information Security
- Intellectual Property
- Legal Representation
- Librarian Emeritus/Emerita
- National Centre for Truth and Reconciliation
- Outside Activities for Support Staff
- Parking
- Peter D. Curry Chancellor's Award
- Pets on Campus
- President Emeritus/Emerita
- Professor Emeritus/Emerita
- Prohibition of the Possession of Firearms Policy
- Records Management
- Respectful Rematriation and Repatriation Ceremony
- Respectful Work and Learning Environment (RWLE)
- Safe Disclosure (Whistleblower)
- Senior Scholar
- Sexual Violence
- Signing of Agreements
- Use of Academic Seal
- Use of Computer Facilities
- Use of Copyright Protected Materials
- Violent or Threatening Behaviour
- Visual Identity
Document availability
All documents contained within this page are available in alternate formats, upon request. Please contact Laura Orsak-Williams at Laura.Orsak@umanitoba.ca.
Academic Freedom and Responsibilities
Academic Freedom and Responsibilities Policy
Revised September 9, 1988.
Access and Privacy
Formerly the FIPPA and PHIA Policy and the PHIA Procedures
PHIA Training and Pledge of Confidentiality Procedures
Policy approved by the Board of Governors June 23, 2015. Policy and Procedures reformatted August 3, 2016.
Archives
Effective June 30, 2015. Reformatted January 13, 2017.
Campus Alcohol
Policy and Procedure revised September 25, 2001. Reformatted April 27, 2021.
Chancellor Emeritus / Emerita
Chancellor Emeritus/Emerita Policy
Revised September 10, 2013. Reformatted February 7, 2017.
Closed Circuit TV (CCTV) Monitoring
Closed Circuit (CCTV) Monitoring Policy
Closed Circuit (CCTV) Monitoring Procedure
Policy and Procedure Revised July 2, 2013. Reformatted January 23, 2017.
Conflict of Interest
Conflict of Interest Procedure
Policy and Procedure reformatted April 28, 2021.
Custody and Control of Electronic Devices and Media
Custody and Control of Electronic Devices Policy
Custody and Control of Electronic Devices Procedure
Policy approved by the Board of Governors on June 23, 2015. Policy and Procedure reformatted January 23, 2017.
Dean Emeritus / Emerita
Revised May 19, 2015. Reformatted March 9, 2020.
Distinguished Professor / Distinguished Professor Emeritus / Emerita
Distinguished Professor/Distinguished Professor Emeritus/Emerita Policy
Distinguished Professor/Distinguished Professor Emeritus/Emerita Procedure
Appendix "A" - Distinguished Professor Nomination Form
Revised policy approved by the Board of Governors January 25, 2022. Procedure revised December 19, 2017.
Distinguished Service Award
Distinguished Service Award Policy
Distinguished Service Award Procedure
Policy and Procedure revised May 28, 2024.
Electronic Communication with Students
Electronic Communication with Students Policy
Reformatted December 6, 2016.
Emeritus Appointments for Senior Administrators
Emeritus Appointments for Senior Administrators Policy
Effective May 24, 2016.
Emeritus / Emerita Titles
Enterprise Risk Management
Exclusive Suppliers and Administrative Systems
Financial Aid and Awards
Financial Aid and Awards Regulations on the Release of Information
Approved by Senate January 7, 2015. Reformatted January 13, 2017.
Flag Etiquette
Revised Policy and Procedure approved by the Board of Governors January 27, 2015. Reformatted January 23, 2017.
Honorary Degrees
Recommending Candidates for Honorary Degrees Procedure
Policy revised May 17, 2023. Procedure revised November 1, 2013.
Information Security
Information Security Procedure
Approved by the Board of Governors on February 3, 2020.
Information Security Standards
Application Patch Management Standard
Backup Standard
Data Centre and Facilities Access Standard
Data Security Classification
Electronic Transmission of Data Standard
Malware Protection Standard
Mobile Encryption Standard
Password Standard
Security Incident Handling Standard
Server Patch Management Standard
Threat and Risk Assessment Standard
Use of Non-University Devices Standard
Vulnerability Management Standard
Workstation Patch Management Standard
Intellectual Property
Revised October 1, 2013. Reformatted January 18, 2017.
Legal Representation
Revised November 21, 1984. Reformatted April 29, 2021.
Librarian Emeritus / Emerita
Librarian Emeritus/Emerita Policy
Revised May 19, 2015.
National Centre for Truth and Reconciliation
National Centre for Truth and Reconciliation Policy
National Centre for Truth and Reconciliation Procedure
Policy and Procedure approved by the Board of Governors June 22, 2021.
Outside Activities for Support Staff
Outside Activities for Support Staff Policy
Reformatted April 29, 2021.
Parking
Revised Parking Regulation approved by the Board of Governors on October 15, 2024.
Peter D. Curry Chancellor's Award Committee
Peter D. Curry Chancellor's Award Committee
Committee Resource/Secretary: Melissa Watson
Telephone: 204-474-9593
Email: Melissa.Watson@umanitoba.ca
Pets on Campus
Reformatted January 26, 2017.
President Emeritus / Emerita
President Emeritus/Emerita Policy
Revised May 19, 2015.
Professor Emeritus / Emerita
Professor Emeritus/Emerita Policy
Revised May 19, 2015.
Prohibition of the Possession of Firearms
Prohibition of the Possession of Firearms Policy
Revised July 10, 2013. Reformatted January 26, 2017.
Records Management
Imaging Records for Use as Official Records Procedures
Policy approved by the Board of Governors on June 23, 2015. Policy and Procedures reformatted August 4, 2016.
Respectful Rematriation and Repatriation Ceremony
Respectful Work and Learning Environment (RWLE)
Respectful Work and Learning Environment Policy
Sexual Violence Policy (formerly, Sexual Assault Policy)
Disclosure and Complaints Procedure (formerly, RWLE and Sexual Assault Procedure)
Revisions to the Sexual Violence Policy were approved by the Board of Governors on September 28, 2022. Revisions to the Respectful Work and Learning Environment Policy and the Disclosure and Complaints Procedure approved by the Board of Governors on September 29, 2020.
Safe Disclosure (Whistleblower)
Safe Disclosure (Whistleblower) Policy
Safe Disclosure (Whistleblower) Procedure
Revised/Renamed Policy and Procedure approved by the Board of Governors on March 20, 2018.
Senior Scholar
Reformatted March 28, 2016.
Sexual Violence
Signing of Agreements
Signing of Agreements Procedure
Signing of Agreements Procedure Schedule A & B
Revised Policy and Procedure approved by the Board of Governors June 22, 2021.
Use of Academic Seal
Use of Computer Facilities
Use of Computer Facilities Policy
Use of Computer Facilities Procedure
Policy and Procedures revised November 20, 2013. Reformatted December 8, 2016.
Use of Copyright Protected Materials
Use of Copyright Protected Materials
Approved by the Board of Governors on May 22, 2018.
Violent or Threatening Behaviour
Violent or Threatening Behaviour Policy
Violent or Threatening Behaviour Procedure
Approved by the Board of Governors on June 22, 2016. Effective September 1, 2016.
Visual Identity
Reformatted January 23, 2017.