Governing Documents: Staff
Quick links to all Staff governing documents including policies, procedures and bylaws can be found below.
The official versions of governing documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies. In the instance of discrepancies, the governing documents housed within the Governance web pages shall prevail.
Appointments
- Academic Appointments
- Adjunct Professors
- Advertising for Senior Administrative Positions
- Appointments of Heads of Departments
- Deans of Faculties and Directors of Schools of the University: Appointment and Review
- Executive Group and Academic Administrative Appointments - Academic Staff
- Executive Group Appointments - Support Staff
- Hiring Non-Canadians
- Post-Retirement Appointments
- Promotion of Senior Academic Administrators Outside the Faculty Bargaining Unit
- Recruitment Relocation Allowances
- Reduced Appointments
- Term of Appointment and Tenure
- University Librarian: Appointment and Review
Benefits
Compensation
- Additional Academic Appointments for Full-Time and Support Staff
- Salary Administration for Excluded Dental Hygiene Instructors
- Salary Administration for Excluded Management, Administrative and Professional Staff
- Salary Administration for Medical/Dental Practitioners and Administrators Excluded from Bargaining Units
- Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units
- Senior Salaries Administration
- Stipends for Academic Administrators
Employment Conditions
- Academic Freedom and Responsibilities
- Accessibility
- Administrative Leaves for Academic Administrators
- Administrative Unit Reviews
- Attendance Management
- Conflict of Interest
- Discipline and Dismissal for EMAPS
- Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units
- Employment Equity
- Employment of Support Staff
- Hours of Work and Overtime for Excluded Management, Administrative and Professional Staff
- Hours of Work and Overtime for Excluded Students and Out of Province Support Staff
- I.D. Badges
- Intellectual Property
- Job Titles for Support Staff
- Leaves of Absence
- Legal Representation
- Maternity and Parental Leave
- Nepotism
- Outside Activities - Support Staff
- Performance Planning and Review - Support Staff
- Position Discontinuance, Layoff, and Resignation
- Research/Study Leaves for Academic Staff Excluded from Bargaining Units
- Research/Study Leave Research Grants
- Respectful Work and Learning Environment
- Safe Disclosure
- Secondments
- Sexual Violence
- Sick Leave
- Substance Abuse and/or Dependency
- Temporary Absences from Work
- Use of Computer Facilities
- Working Alone
Health and safety
- Asbestos Management Program Procedure
- Biosafety (formerly Biological Safety)
- Chemical Safety
- Clean Air
- Controlled Products Standard Procedure
- Fall Protection
- Fire Safety Procedures
- Health and Safety
- Immunization Standard
- Laboratory Safety Procedures
- Minors in Laboratories
- Radiation Safety
- Response to Health and Safety Concerns
- Safety Committees
- Safety Management
- University Health Service
- Use of Safety Footwear Procedure
- Violent or Threatening Behaviour
Holidays
Staff development
Volunteer
Document availability
All documents contained within this page are available in alternate formats, upon request. Please contact Laura Orsak-Williams at Laura.Orsak@umanitoba.ca.
Appointments Academic Appointments
Revised July 1, 2022
Appointments Adjunct Professors
Revised September 23, 1999. Reformatted April 15, 2021.
Appointments Advertising for Senior Administrative Positions
Advertising for Senior Administrative Positions Policy
Reformatted April 15, 2021.
Appointments Appointments of Heads of Departments
Appointment of Heads of Departments Policy
Revised July 1, 2022.
Appointments Deans of Faculties and Directors of Schools of the University
Deans of Faculties and Directors of Schools of the University: Appointment and Review Policy
Deans of Faculties and Directors of Schools of the University: Appointment and Review Procedure
Effective March 19, 2024. Revised policy and procedure approved by the Board of Governors March 19, 2024.
Appointments Executive Group and Academic Administrative Appointments - Academic Staff
Executive Group and Academic Administrative Appointments - Academic Staff Policy
Revised July 1, 2022.
Appointments Executive Group Appointments - Support Staff
Executive Group Appointments - Support Staff
Revised July 1, 2022.
Appointments Hiring Non-Canadians
Revised July 1, 2022.
Appointments Post-Retirement Appointments
Post-Retirement Appointments Policy
Post-Retirement Appointments Procedures
Policy and Procedure reformatted June 18, 2021.
Appointments Promotion of Senior Academic Administrators
Promotion of Senior Administrators Outside the Faculty Bargaining Unit Policy
Promotion of Senior Administrators Outside the Faculty Bargaining Unit Procedure
Policy and Procedure approved by the Board of Governors on June 22, 2016. Procedure revised July 1, 2022.
Appointments Recruitment Relocation Allowances
Recruitment Relocation Allowances Policy
Recruitment Relocation Allowances Procedure
Policy and Procedure reformatted June 18, 2021.
Appointments Reduced Appointments
Appointments Term of Appointment and Tenure
Term of Appointment and Tenure Policy
Revised July 1, 2022.
Appointments University Librarian: Appointment and Review
Benefits Staff Benefits Committee
Staff Benefits Committee Policy
Staff Benefits Committee Procedure
Policy and Procedure reformatted May 14, 2021.
Compensation Additional Academic Appointments for Full-Time Academic and Support Staff
Additional Academic Appointments for Full-Time Academic and Support Staff Policy
Additional Academic Appointments for Full-Time Academic and Support Staff Procedure
Policy and Procedure reformatted June 18, 2021.
Compensation Salary Administration for Excluded Dental Hygiene Instructors
Salary Administration for Excluded Dental Hygiene Instructors Policy
Salary Administration for Excluded Dental Hygiene Instructors Procedure
Policy and Procedure reformatted June 18, 2021.
Compensation Salary Administration Policy for Excluded Management, Administrative and Professional Staff
Compensation Salary Administration for Medical / Dental Practioners and Administrators
Compensation Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units
Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units Policy
Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units Procedure
Policy and Procedure reformatted June 18, 2021.
Compensation Senior Salaries Administration
Senior Salaries Administration Policy
Policy approved by the Board of Governors on June 23, 2020. Effective July 1, 2020.
Compensation Stipends for Academic Administrators
Stipends for Academic Administrators Policy
Policy reformatted June 21, 2021.
Employees Employee Organizations and Employment Groups
Employee Organizations and Employment Groups Policy
Employee Organizations and Employment Groups Procedure
Policy and Procedure reformatted May 7, 2021.
Employees Employment Files
Employment Conditions Academic Freedom and Responsibilities
employment conditions Accessibility
Revised policy approved by the Board of Governors Executive Committee on August 29, 2017 and by Senate on June 21, 2017. Effective September 1, 2017.
Employee Accessibility Procedure
Effective May 1, 2021.
employment conditions Administrative Leaves for Academic Administrators
Administrative Leaves for Academic Administrators Policy
Administrative Leaves for Academic Administrators
Policy and Procedure reformatted June 18, 2021.
employment conditions Administrative Unit Reviews
Administrative Unit Reviews Policy
Administrative Unit Reviews Procedure
Policy and Procedure revised February 4, 2014. Reformatted January 26, 2017.
Employment conditions Attendance Management
Attendance Management Procedure
Policy and Procedure reformatted May 27, 2021.
Employment conditions Conflict of Interest
employment conditions Discipline and Dismissal for EMAPS
Discipline and Dismissal for Excluded Management, Administrative and Professional Staff Policy
Discipline and Dismissal for Excluded Management, Administrative and Professional Staff Procedure
Policy and Procedure reformatted June 2, 2021.
employment conditions Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units
employment conditions Employment Equity
Reformatted April 29, 2021.
employment conditions Employment of Support Staff
Employment of Support Staff Policy
Employment of Support Staff Procedure
Policy and Procedure reformatted June 3, 2021.
employment conditions Hours of Work and Overtime for EMAPS
employment conditions Hours of Work and Overtime for Excluded Students and Out of Province Support Staff
Hours of Work and Overtime for Excluded Students and Out of Province Support Staff Policy
Hours of Work and Overtime for Excluded Students and Out of Province Support Staff Procedure
Policy and Procedure reformatted June 4, 2021.
employment conditions ID Badges
Identification Badges Procedure
Policy and Procedure reformatted June 10, 2021.
employment conditions Intellectual Property
employment conditions Job Titles for Support Staff
Job Titles for Support Staff Policy
Reformatted June 18, 2021.
employment conditions Leaves of Absence
Policy and Procedure reformatted June 18, 2021.
employment conditions Legal Representation
employment conditions Maternity and Parental Leave
Maternity and Parental Leave Policy
Policy reformatted October 30, 2018.
Maternity and Parental Leave Procedure
Procedure revised and reformatted October 30, 2018.
IF YOU HAVE QUESTIONS ABOUT MATERNITY/PARENTAL LEAVES, PLEASE CONTACT HUMAN RESOURCES. (204-474-7080)
employment conditions Nepotism
employment conditions Outside Activities for Support Staff
employment conditions Performance Planning and Review for Support Staff
Performance Planning and Review for Support Staff Policy
Performance Planning and Review for Support Staff Procedure
Policy and Procedure reformatted June 18, 2021.
Employment Conditions Position Discontinuance, Lay-off and Resignation
Position Discontinuance, Lay-off and Resignation Policy
Lay-off/Termination with Severance, Temporary Lay-off, Resignation/Retirement Procedure
Policy and Procedure reformatted June 16, 2021.
employment conditions Research / Study Leaves for Academic Staff Excluded from Bargaining Units
Research/Study Leaves for Academic Staff Excluded from Bargaining Units Policy
Research/Study Leaves for Academic Staff Excluded from Bargaining Units Procedure
Policy and Procedure reformatted June 16, 2021.
employment conditions Research / Study Leave Research Grants
Research/Study Leave Research Grants Policy
Revised July 1, 2022.
employment conditions Respectful Work and Learning Environment
Respectful Work and Learning Environment Policy
Sexual Violence Policy (formerly, Sexual Assault Policy)
Disclosure and Complaints Procedure (formerly, RWLE and Sexual Assault Procedure)
Revisions to the policies and procedure approved by the Board of Governors on September 29, 2020.
employment conditions Safe Disclosure (Whistleblower)
Safe Disclosure (Whistleblower) Policy
Safe Disclosure (Whistleblower) Procedure
Revised/renamed Policy and Procedure approved by the Board of Governors on March 20, 2018.
employment conditions Secondments
employment conditions Sexual Violence
Employment Conditions Sick Leave
employment conditions Substance Abuse and / or Dependency
Substance Abuse and/or Dependency Policy
Substance Abuse and/or Dependency Procedure
Policy and Procedure reformatted June 17, 2021.
employment conditions Temporary Absences from Work
Temporary Absences from Work Policy
Temporary Absences from Work Procedure
Policy and Procedure reformatted June 21, 2021.
Employment conditions Use of Computer Facilities
employment conditions Working Alone
Policy reformatted June 21, 2021.
health & safety Asbestos Management Program
Asbestos Management Program Procedure
Procedure revised July 2, 2013.
health & safety Biosafety
Formerly, Biological Safety
Policy and Procedure revised June 26, 2020.
Health & Safety Chemical Safety
Policy approved September 23, 2022.
health & safety Clean Air
Reformatted June 22, 2021.
health & safety Controlled Products Standard Procedure
health & safety Fall Protection
Reformatted June 22, 2021.
health & safety Fire Safety
health & safety Health and Safety
Health and Safety Procedures: COVID-19 Vaccination - REPEALED
Health and Safety Procedures: EHSO Role
Health and Safety Procedures: Employees
Health and Safety Procedures: Students
Health and Safety Procedures: Visitors and Contractors
Policy and Procedures reformatted June 22, 2021. COVID-19 Vaccination Procedure repealed May 4, 2022
health & safety Immunization Standard
Immunization Standard Procedure
Procedure revised May 23, 2016. Reformatted June 22, 2021.
health & safety Laboratory Safety Procedures
health & safety Minors in Laboratories
Minors in Laboratories and Other Hazardous Work Areas Procedure
Reformatted June 18, 2021.
health & safety Radiation Safety
Policy and Procedure revised and reformatted September 14, 2016.
health & safety Response to Health and Safety Concerns
Response to Health and Safety Concerns - Employees Procedure
Reformatted June 18, 2021.
health & safety Safety Committees
Reformatted June 4, 2021.
health & safety Safety Management
Reformatted June 4, 2021.
health & safety University Health Service
health & safety Use of Safety Footwear
Use of Safety Footwear Procedure
Reformatted January 23, 2018.
health & safety Violent or Threatening Behaviour
Holidays Holidays
Grievances Appeals by Academic or Support Staff Excluded from Bargaining Units
Appeals by Academic or Support Staff Excluded from Bargaining Units Policy
Appeals by Academic or Support Staff Excluded from Bargaining Units Procedure
Policy and Procedure reformatted April 22, 2021.
resignations Cessation of Staff Appointments
Cessation of Staff Appointments Policy
Cessation of Staff Appointments Procedure
Policy and Procedure reformatted May 28, 2021.
Resignations Lay-off or Resignation for Term and Contingent Academic Staff
Resignations Support Staff Retirements
Support Staff Retirements Policy
Support Staff Retirements Procedure
Policy and Procedure reformatted May 28, 2021.
Staff Development Support Staff Learning and Development
Support Staff Learning and Development Policy
Support Staff Learning and Development Procedure
Policy and Procedure reformatted April 26, 2021.
Vacation Vacation Entitlement Policy for Academic Staff
Vacation Entitlement for Academic Staff Policy
Vacation Entitlement for Academic Staff Procedure
Policy and Procedure reformatted May 4, 2021.
Vacation Plan for Excluded Students and Out of Province Support Staff
Vacation Plan for Excluded Student and Out of Province Support Staff Policy
Vacation Plan for Excluded Student and Out of Province Support Staff Procedure
Policy reformatted May 4, 2021. Procedure revised April 1, 2023.
Vacation Vacation Plan for EMAPS
Vacation Plan for Excluded Management, Administrative and Professional Staff (EMAPS) Policy
Vacation Plan for Excluded Management, Administrative and Professional Staff (EMAPS) Procedure
Policy reformatted April 23, 2021. Procedure revised April 1, 2023.
Vacation Vacation Plan for Support Staff Medical / Dental Practitioners and Administrators
Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators Policy
Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators Procedure
Policy and Procedure reformatted April 16, 2021.