Governing Documents: Staff

Quick links to all Staff governing documents including policies, procedures and bylaws can be found below. 

The official versions of governing documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies.  In the instance of discrepancies, the governing documents housed within the Governance web pages shall prevail. 

Appointments

Benefits

Compensation

Employees

Employment Conditions

Health and safety

Holidays

Grievances

Resignations

Staff development

Vacation

Volunteer

Document availability

All documents contained within this page are available in alternate formats, upon request.  Please contact Laura Orsak-Williams at Laura.Orsak@umanitoba.ca.

Appointments Academic Appointments

Academic Appointment Policy

Revised July 1, 2022

Appointments Adjunct Professors

Adjunct Professors Policy

Revised September 23, 1999.  Reformatted April 15, 2021.

Appointments Advertising for Senior Administrative Positions

Advertising for Senior Administrative Positions Policy

Reformatted April 15, 2021.

Appointments Appointments of Heads of Departments

Appointment of Heads of Departments Policy

Revised July 1, 2022.

Appointments Deans of Faculties and Directors of Schools of the University

Deans of Faculties and Directors of Schools of the University:  Appointment and Review Policy

Deans of Faculties and Directors of Schools of the University:  Appointment and Review Procedure

Policy and Procedure revised July 1, 2022.

Appointments Executive Group and Academic Administrative Appointments - Academic Staff

Executive Group and Academic Administrative Appointments - Academic Staff Policy

Revised July 1, 2022.

Appointments Executive Group Appointments - Support Staff

Executive Group Appointments - Support Staff

Revised July 1, 2022.

Appointments Hiring Non-Canadians

Hiring Non-Canadians Policy

Revised July 1, 2022.

Appointments Post-Retirement Appointments

Post-Retirement Appointments Policy

Post-Retirement Appointments Procedures

Policy and Procedure reformatted June 18, 2021.

Appointments Promotion of Senior Academic Administrators

Promotion of Senior Administrators Outside the Faculty Bargaining Unit Policy

Promotion of Senior Administrators Outside the Faculty Bargaining Unit Procedure

Policy and Procedure approved by the Board of Governors on June 22, 2016. Procedure revised July 1, 2022.

Appointments Recruitment Relocation Allowances

Recruitment Relocation Allowances Policy

Recruitment Relocation Allowances Procedure

Policy and Procedure reformatted June 18, 2021.

Appointments Reduced Appointments

Reduced Appointments Policy

Reduced Appointments Procedure

Reformatted June 18, 2021.

Appointments Term of Appointment and Tenure

Term of Appointment and Tenure Policy

Revised July 1, 2022.

Appointments University Librarian: Appointment and Review

University Librarian: Appointment and Review Policy

University Librarian: Appointment and Review Procedure

Policy revised July 1, 2022.

University Librarian Bylaw

Benefits Staff Benefits Committee

Staff Benefits Committee Policy

Staff Benefits Committee Procedure

Policy and Procedure reformatted May 14, 2021.

Compensation Additional Academic Appointments for Full-Time Academic and Support Staff

Additional Academic Appointments for Full-Time Academic and Support Staff Policy

Additional Academic Appointments for Full-Time Academic and Support Staff Procedure

Policy and Procedure reformatted June 18, 2021.

Compensation Salary Administration for Excluded Dental Hygiene Instructors

Salary Administration for Excluded Dental Hygiene Instructors Policy

Salary Administration for Excluded Dental Hygiene Instructors Procedure

Policy and Procedure reformatted June 18, 2021.

Compensation Salary Administration Policy for Excluded Management, Administrative and Professional Staff

Salary Administration for Excluded Management, Administrative and Professional Staff (EMAPS) Policy

Salary Administration for Excluded Management, Administrative and Professional Staff (EMAPS) Procedure

Policy and Procedure reformatted June 2, 2021.

Compensation Salary Administration for Medical / Dental Practioners and Administrators

Salary Administration for Medical/Dental Practitioners and Administrators Excluded from Bargaining Units Policy

Salary Administration for Medical/Dental Practitioners and Administrators Excluded from Bargaining Units Procedure

Policy and Procedure reformatted June 18, 2021.

Compensation Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units

Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units Policy

Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units Procedure

Policy and Procedure reformatted June 18, 2021.

Compensation Senior Salaries Administration

Senior Salaries Administration Policy

Policy approved by the Board of Governors on June 23, 2020.  Effective July 1, 2020.

Compensation Stipends for Academic Administrators

Stipends for Academic Administrators Policy

Policy reformatted June 21, 2021.

Employees Employee Organizations and Employment Groups

Employee Organizations and Employment Groups Policy

Employee Organizations and Employment Groups Procedure

Policy and Procedure reformatted May 7, 2021.

Employees Employment Files

Employment Files Policy

Employment Files Procedure

Policy and Procedure reformatted June 22, 2021.

Employment Conditions Academic Freedom and Responsibilities

Academic Freedom Policy

employment conditions Accessibility

Accessibility Policy

Revised policy approved by the Board of Governors Executive Committee on August 29, 2017 and by Senate on June 21, 2017.  Effective September 1, 2017.

Employee Accessibility Procedure

Effective May 1, 2021.

employment conditions Administrative Leaves for Academic Administrators

Administrative Leaves for Academic Administrators Policy

Administrative Leaves for Academic Administrators

Policy and Procedure reformatted June 18, 2021.

employment conditions Administrative Unit Reviews

Administrative Unit Reviews Policy

Administrative Unit Reviews Procedure

Policy and Procedure revised February 4, 2014.  Reformatted January 26, 2017.

Employment conditions Attendance Management

Attendance Management Policy

Attendance Management Procedure

Policy and Procedure reformatted May 27, 2021.

Employment conditions Conflict of Interest

Conflict of Interest Policy

Conflict of Interest Procedures

 

Disclosure Forms

Conflict of Interest Disclosure Form

Recommendation of Initial Reviewer (DOCX)

Determination of Secondary Reviewer (DOCX)

employment conditions Discipline and Dismissal for EMAPS

Discipline and Dismissal for Excluded Management, Administrative and Professional Staff Policy

Discipline and Dismissal for Excluded Management, Administrative and Professional Staff Procedure

Policy and Procedure reformatted June 2, 2021.

employment conditions Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units

Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units Policy

Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units Procedure

Policy and Procedure reformatted April 22, 2021.

employment conditions Employment Equity

Employment Equity Policy

Reformatted April 29, 2021.

employment conditions Employment of Support Staff

Employment of Support Staff Policy

Employment of Support Staff Procedure

Policy and Procedure reformatted June 3, 2021.

employment conditions Hours of Work and Overtime for EMAPS

Hours of Work and Overtime for Excluded Management, Administrative and Professional Staff (EMAPS) Policy

Hours of Work and Overtime for Excluded Management, Administrative and Professional Staff (EMAPS) Procedure

Policy and Procedure reformatted June 18, 2021.

employment conditions Hours of Work and Overtime for Excluded Students and Out of Province Support Staff

Hours of Work and Overtime for Excluded Students and Out of Province Support Staff Policy

Hours of Work and Overtime for Excluded Students and Out of Province Support Staff Procedure

Policy and Procedure reformatted June 4, 2021.

employment conditions ID Badges

Identification Badges Policy

Identification Badges Procedure

Policy and Procedure reformatted June 10, 2021.

employment conditions Intellectual Property

Intellectual Property Policy

employment conditions Job Titles for Support Staff

Job Titles for Support Staff Policy

Reformatted June 18, 2021.

employment conditions Leaves of Absence

Leaves of Absence Policy

Leaves of Absence Procedure

Policy and Procedure reformatted June 18, 2021.

employment conditions Legal Representation

Legal Representation Policy

employment conditions Maternity and Parental Leave

Maternity and Parental Leave Policy

Policy reformatted October 30, 2018.

Maternity and Parental Lave Procedure

Procedure revised and reformatted October 30, 2018.

 

IF YOU HAVE QUESTIONS ABOUT MATERNITY/PARENTAL LEAVES, PLEASE CONTACT HUMAN RESOURCES. (204-474-7080)

employment conditions Nepotism

Nepotism Policy

Nepotism Procedure

Policy and Procedure reformatted June 18, 2021.

employment conditions Outside Activities for Support Staff

Outside Activities for Support Staff Policy

employment conditions Performance Planning and Review for Support Staff

Performance Planning and Review for Support Staff Policy

Performance Planning and Review for Support Staff Procedure

Policy and Procedure reformatted June 18, 2021.

Employment Conditions Position Discontinuance, Lay-off and Resignation

Position Discontinuance, Lay-off and Resignation Policy

Lay-off/Termination with Severance, Temporary Lay-off, Resignation/Retirement Procedure

Policy and Procedure reformatted June 16, 2021.

 

employment conditions Research / Study Leaves for Academic Staff Excluded from Bargaining Units

Research/Study Leaves for Academic Staff Excluded from Bargaining Units Policy

Research/Study Leaves for Academic Staff Excluded from Bargaining Units Procedure

Policy and Procedure reformatted June 16, 2021.

employment conditions Research / Study Leave Research Grants

Research/Study Leave Research Grants Policy

Revised July 1, 2022.

employment conditions Respectful Work and Learning Environment

Respectful Work and Learning Environment Policy

Sexual Violence Policy (formerly, Sexual Assault Policy)

Disclosure and Complaints Procedure (formerly, RWLE and Sexual Assault Procedure)

Revisions to the policies and procedure approved by the Board of Governors on September 29, 2020.

Related Legislation

The Advanced Education Administration Act

Criminal Code

The Freedom of Information and Protection of Privacy Act

The Human Rights Code

The Personal Health Information Act

Workplace Safety and Health Regulation 217/2006

Sexual Violence Support and Education

employment conditions Safe Disclosure (Whistleblower)

Safe Disclosure (Whistleblower) Policy

Safe Disclosure (Whistleblower) Procedure

Revised/renamed Policy and Procedure approved by the Board of Governors on March 20, 2018.

employment conditions Secondments

Secondments Policy

Secondments Procedure

Policy and Procedure reformatted June 17, 2021.

employment conditions Sexual Violence

Sexual Violence Policy

Disclosure and Complaints Procedure

Sexual Violence Support and Education

Employment Conditions Sick Leave

Sick Leave Policy

Sick Leave Procedure

Policy and Procedure reformatted June 17, 2021

employment conditions Substance Abuse and / or Dependency

Substance Abuse and/or Dependency Policy

Substance Abuse and/or Dependency Procedure

Policy and Procedure reformatted June 17, 2021.

employment conditions Temporary Absences from Work

Temporary Absences from Work Policy

Temporary Absences from Work Procedure

Policy and Procedure reformatted June 21, 2021.

Employment conditions Use of Computer Facilities

Use of Computer Facilities Policy

Use of Computer Facilities Procedure

employment conditions Working Alone

Working Alone Procedure

Policy reformatted June 21, 2021.

       Appendix A - Working Alone Risk Assessment

       Appendix B - Working Alone Safe Work Procedures

health & safety Asbestos Management Program

Asbestos Management Program Procedure

Procedure revised July 2, 2013.

health & safety Biosafety

Formerly, Biological Safety

Biosafety Policy

Biosafety Procedure

Policy and Procedure revised June 26, 2020.

Health & Safety Chemical Safety

Chemical Safety Policy

Policy approved September 23, 2022.

health & safety Clean Air

Clean Air Procedure

Reformatted June 22, 2021.

health & safety Controlled Products Standard Procedure

Controlled Products Standard Procedure

health & safety Fall Protection

Fall Protection Procedure

Reformatted June 22, 2021.

health & safety Fire Safety

Fire Safety Procedure

     Appendix A - Fire Safety Plans

     Appendix B - Fire Wardens

     Appendix C - Fire Drills

     Appendix D - Fire Safety Inspections

health & safety Health and Safety

Health and Safety Policy

Health and Safety Procedures: COVID-19 Vaccination - REPEALED

Health and Safety Procedures: EHSO Role

Health and Safety Procedures: Employees

Health and Safety Procedures: Students

Health and Safety Procedures: Visitors and Contractors

Policy and Procedures reformatted June 22, 2021.  COVID-19 Vaccination Procedure repealed May 4, 2022

health & safety Immunization Standard

Immunization Standard Procedure

Procedure revised May 23, 2016.  Reformatted June 22, 2021.

health & safety Laboratory Safety Procedures

Laboratory Safety Training Standard Procedure

     Laboratory Safety Training Appendix 1 - Basic Lab Safety Training Requirements

     Laboratory Safety Training Appendix 2 - Recommended Lab Safety Training Topics

Procedure Reformatted June 18, 2021.

health & safety Minors in Laboratories

Minors in Laboratories and Other Hazardous Work Areas Procedure

Reformatted June 18, 2021.

health & safety Radiation Safety

Radiation Safety Policy

Radiation Safety Procedure

Policy and Procedure revised and reformatted September 14, 2016.

health & safety Response to Health and Safety Concerns

Response to Health and Safety Concerns - Employees Procedure

Reformatted June 18, 2021.

health & safety Safety Committees

Safety Committees Procedure

Reformatted June 4, 2021.

health & safety Safety Management

Safety Management Procedure

Reformatted June 4, 2021.

health & safety University Health Service

University Health Service Policy

University Health Service Procedure

health & safety Use of Safety Footwear

Use of Safety Footwear Procedure

Reformatted January 23, 2018.

health & safety Violent or Threatening Behaviour

Violent or Threatening Behaviour Policy

Violent or Threatening Behaviour Procedure

Sexual Violence Support and Education

Holidays Holidays

Holidays Policy

Holidays Procedure

Policy and Procedure reformatted June 4, 2021.

Grievances Appeals by Academic or Support Staff Excluded from Bargaining Units

Appeals by Academic or Support Staff Excluded from Bargaining Units Policy

Appeals by Academic or Support Staff Excluded from Bargaining Units Procedure

Policy and Procedure reformatted April 22, 2021.

resignations Cessation of Staff Appointments

Cessation of Staff Appointments Policy

Cessation of Staff Appointments Procedure

Policy and Procedure reformatted May 28, 2021.

Resignations Lay-off or Resignation for Term and Contingent Academic Staff

Lay-off or Resignation for Term and Contingent Academic Staff Excluded from Bargaining Units Policy

Lay-off or Resignation for Term and Contingent Academic Staff Excluded from Bargaining Units Procedure

Policy and Procedure reformatted June 18, 2021.

Resignations Support Staff Retirements

Support Staff Retirements Policy

Support Staff Retirements Procedure

Policy and Procedure reformatted May 28, 2021.

Staff Development Support Staff Learning and Development

Support Staff Learning and Development Policy

Support Staff Learning and Development Procedure

Policy and Procedure reformatted April 26, 2021.

Vacation Vacation Entitlement Policy for Academic Staff

Vacation Entitlement for Academic Staff Policy

Vacation Entitlement for Academic Staff Procedure

Policy and Procedure reformatted May 4, 2021.

Vacation Plan for Excluded Students and Out of Province Support Staff

Vacation Plan for Excluded Student and Out of Province Support Staff Policy

Vacation Plan for Excluded Student and Out of Province Support Staff Procedure

Policy reformatted May 4, 2021. Procedure revised April 1, 2023.

Vacation Vacation Plan for EMAPS

Vacation Plan for Excluded Management, Administrative and Professional Staff (EMAPS) Policy

Vacation Plan for Excluded Management, Administrative and Professional Staff (EMAPS) Procedure

Policy reformatted April 23, 2021.  Procedure revised April 1, 2023.

Vacation Vacation Plan for Support Staff Medical / Dental Practitioners and Administrators

Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators Policy

Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators Procedure

Policy and Procedure reformatted April 16, 2021.

Volunteer Volunteers

Volunteers Policy

Volunteers Procedure

Policy and Procedure Reformatted April 14, 2021