Governing Documents: A to Z

An alphabetical index of all governing documents. 

The official versions of all of these documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies.

All Governing Documents are listed alphabetically below.  They can also be accessed by clicking on the category menu on the right side of this page. 

Any questions of a general nature, including guidance related to the development of, and approval process for, Governing Documents may be referred to the Office of Legal Counsel at 204-474-7843. Any questions regarding the specific application and administration of a Governing Document may be directed to the contact listed at the beginning of each Governing Document.

Anyone who is beginning to develop a new Governing Document, or is planning to make revisions to an existing one, is required to complete a Governing Document Proposal Form (DOCX) and provide it to the Office of Legal Counsel for approval.

All Governing Document development templates can be found on the Office of Legal Counsel page on the University of Manitoba intranet under Governing Documents.

Document availability

These documents are available in alternate formats, upon request.  Please contact Laura Orsak-Williams at Laura.Orsak@umanitoba.ca.

Alphabetical Listing

  1. 0-9

  2. A

    1. Academic Appointments
    2. Academic Centres and Institutes
    3. Academic Fraud (repealed - see Responsible Conduct of Research)
    4. Academic Freedom and Responsibilities
    5. Academic Guide of the Faculty of Graduate Studies
    6. Academic Program Reviews
    7. Access and Privacy
    8. Accessibility - Staff
    9. Accessibility - Students
    10. Accessibility for Students with Disabilities (repealed - see Accessibility)
    11. Additional Academic Appointments for Full-Time and Support Staff
    12. Adjunct Professors
    13. Administration and Control of Operating Funds
    14. Administration of Faculty and Emergency Student Loans
    15. Administrative Leaves for Academic Administrators
    16. Administrative Officers: General Statement
    17. Administrative Unit Reviews
    18. Admission Appeals (see Senate Committee on Admission Appeals)
    19. Admission Targets
    20. Admission and Transfer Credit for Students from Community Colleges, Technical Colleges, Bible Colleges and Other Accredited College Study
    21. Advertising for Senior Administrative Positions
    22. Allocation of Revenues Derived from Plant Varieties Developed at the University
    23. Animal Care and Use
    24. Appeals by Academic or Support Staff Excluded from Bargaining Units
    25. Application for Faculty Status
    26. Appointments of Deans of Faculties & Directors of Schools
    27. Appointments of Heads of Departments
    28. Approved Teaching Centres
    29. Archives
    30. Archives and Preservation and Destruction of Records (repealed - see Archives)
    31. Art Collections
    32. Asbestos Management Program Procedure
    33. Assignment of Room Numbers
    34. Attendance Management
    35. Audit Services
    36. Authorized Withdrawal
    37. Award of Degrees Posthumously

  3. B

    1. Bank Loan Guarantees (repealed)
    2. Biosafety (Formerly Biological Safety)
    3. Board Committees
    4. Board Composition
    5. Board of Governors Meeting Rules
    6. Building Access Control (Revised - see University Building Access Control)
    7. Business Cards (Repealed - see Visual Identity)

  4. C

    1. COPSE Program Approval Process (Repealed)
    2. Campus Alcohol Policy
    3. Cancellation of Scheduled Classes (Repealed - see Responsibilities of Academic Staff with regard to Students)
    4. Capital Equipment Control
    5. Cash Control
    6. Categories of Awards to be Inscribed on Academic Transcripts
    7. Cessation of Staff Employment/Appointment Exit
    8. Chairs and Professorships
    9. Challenge for Credit
    10. Chancellor
    11. Chancellor Emeritus/Emerita
    12. Chancellor's Hall (repealed)
    13. Chemical Safety
    14. Clean Air Procedure
    15. Closed Circuit TV (CCTV) Monitoring
    16. Closing the University
    17. Co-Curricular Record
    18. Co-Operative Education
    19. Code of Conduct for Members of the Board of Governors
    20. College Council
    21. Commercial Advertising
    22. Conflict of Interest
    23. Conflict of Interest Between Evaluators and Students due to Close Personal Relationships
    24. Controlled Products Standard Procedure
    25. Core Principles (see Mission, Vision and Values)
    26. Curriculum/Course Program Changes
    27. Custody and Control of Electronic Devices and Media

  5. D

    1. Dean Emeritus/Emerita
    2. Deans of Faculties
    3. Deans of Faculties and Directors of Schools of the University: Appointment and Review
    4. Definitions of Academic Units
    5. Degree and Diploma Parchments Printed in French
    6. Department Council
    7. Department Organization and Structure
    8. Director of Schools of a Faculty or College
    9. Directors of Schools of the University
    10. Discipline and Dismissal of EMAPS
    11. Discipline and Dismissal of Term and Contingent Academic Staff Excluded from Bargaining Units
    12. Disclosure and Security of Student Academic Records (Repealed)
    13. Distinguished Professor/Distinguished Professor Emeritus/Emerita
    14. Distinguished Service Award
    15. Distinguished Visiting Lectureships (Repealed)

  6. E

    1. Election by Graduates of Members to the Board of Governors
    2. Election of Academic and Support Staff to Senate
    3. Election of Senate Members to the Board of Governors
    4. Election of Students to Senate
    5. Election of the Chancellor
    6. Electronic Communication with Students
    7. Emergency Contacts (Repealed)
    8. Emergency Management Program
    9. Emeritus Appointments for Senior Administrators
    10. Emeritus/Emerita Titles
    11. Employee Organization & Employee Groups General Statement
    12. Employment Equity
    13. Employment Files
    14. Employment of Support Staff
    15. Enrolment Limitations (see Admission Targets)
    16. Enrolment Quotas and Staffing (Repealed)
    17. Enterprise Risk Management
    18. Envelopes and Inter-Departmental Memos (Repealed - see Visual Identity)
    19. Ethics of Research Involving Humans
    20. Examination Regulations (see Final Examinations and Final Grades)
    21. Exclusive Suppliers and Administrative Systems
    22. Executive Group Appointments - Support Staff
    23. Executive Group and Academic Administrative Appointments - Academic Staff

  7. F

    1. FIPPA and PHIA (see Access and Privacy)
    2. Faculties, Schools, Professional Colleges, Departments, Divisions and Institutes
    3. Faculty and School Council
    4. Fall Protection Procedure
    5. Film Liaison
    6. Final Examinations and Final Grades
    7. Financial Administration and Control of Research and Special Funds
    8. Financial Aid and Awards
    9. Fire Safety
    10. Flag Etiquette
    11. Fraud and Financial Irregularity Reporting
    12. Fund Raising

  8. G

    1. Gifts and Gratuities Offered to University Employees
    2. Gifts to the University
    3. Governing Document Development and Review
    4. Grade Point Averages
    5. Guidelines on Responsibilities for Research Ethics (Repealed - see Responsible Conduct of Research)

  9. H

    1. Heads of Departments
    2. Health and Safety Policy
    3. Health and Safety Procedure - Employees
    4. Health and Safety Procedure - Role of EHSO
    5. Health and Safety Procedure - Students
    6. Health and Safety Procedure - Visitors
    7. Hiring Non-Canadians
    8. Hogg Trust Fund (Repealed)
    9. Holidays
    10. Honorary Degrees
    11. Honourary Professor (Repealed)
    12. Hours of Work and Overtime for EMAPS
    13. Hours of Work and Overtime for Excluded Students and Out of Province Support Staff

  10. I

    1. Illegal Drugs (Repealed)
    2. Immunization Standard
    3. Inappropriate or Disruptive Student Behaviour (Repealed - see Student Discipline)
    4. Independent Contractors (Repealed)
    5. Information Security
    6. Institutional Costs of Research: Recovery and Distribution
    7. Instructional Space Scheduling
    8. Intellectual Property
    9. Investigation and Report Fraud (Repealed - see Responsible Conduct of Research)
    10. Invoicing and Collection

  11. J

    1. Job Titles for Support Staff

  12. K

  13. L

    1. Laboratory Safety
    2. Language Usage Guidelines (Repealed - see Respectful Work and Learning Environment)
    3. Lay-off or Resignation for Term and Contingent Academic Staff Excluded from Bargaining Units
    4. Leaves of Absence
    5. Legal Aid Services (Repealed)
    6. Legal Representation
    7. Letterhead (Repealed - see Visual Identity)
    8. Librarian Emeritus/Emerita

  14. M

    1. Maternity and Parental Leave
    2. Methodology for Projecting Space Needs
    3. Minors in Laboratories and Other Hazardous Work Areas
    4. Mission, Vision and Values
    5. Multi-Sectioned Courses

  15. N

    1. Naming of Academic Units
    2. Naming of Buildings, Parts of Buildings and Spaces
    3. National Centre for Truth and Reconciliation (NCTR)
    4. Nepotism
    5. Non-Acceptance of Discriminatory Awards (Repealed - see Student Awards)

  16. O

    1. Outside Activities - Support Staff

  17. P

    1. PHIA Procedures (see Access and Privacy)
    2. Parking
    3. Payments of Guest Lecture Fees (Repealed)
    4. Payments of Scholarships, Bursaries, Fellowships, Research Grants or Prizes
    5. Payroll Authorization
    6. Performance Planning and Review of Support Staff
    7. Pets on Campus
    8. Petty Cash
    9. Physical Plant Service Requests and Charging
    10. Position Discontinuance, Lay-off and Resignation
    11. Post-Retirement Appointments
    12. Pre-University Studies
    13. President
    14. President Emeritus/Emerita
    15. Professor Emeritus/Emerita
    16. Prohibition of the Possession of Firearms
    17. Promotion of Senior Academic Administrators Outside the Faculty Bargaining Unit
    18. Provost and Vice-Presidents
    19. Purchasing

  18. Q

  19. R

    1. Radiation Safety
    2. Reasonable Accommodation in Employment (Disabilities) (Repealed - See Accessibility)
    3. Recommending Candidates for Honorary Degrees (see Honorary Degrees)
    4. Records Management
    5. Recruitment Relocation Allowances
    6. Reduced Appointments
    7. Repeated Course
    8. Reporting of Actions of Senate to Faculties and Schools
    9. Research Agreements
    10. Research Centres, Institutes and Groups
    11. Research Ethics Involving Human Subjects
    12. Research/Study Leave Research Grants
    13. Research/Study Leaves for Academic Staff Excluded from Bargaining Units
    14. Respectful Work and Learning Environment
    15. Response to Health and Safety Concerns
    16. Responsibilities of Academic Staff with Regard to Students
    17. Responsible Conduct of Research

  20. S

    1. Safe Disclosure (Whistleblower)
    2. Safety Committees
    3. Safety Management Procedure
    4. Salary Administration for EMAPS
    5. Salary Administration for Excluded Dental Hygiene Instructors
    6. Salary Administration for Medical/Dental Practitioners and Administrators Excluded from Bargaining Units
    7. Secondments
    8. Security, Surveillance and the Release of Information (Repealed - see Closed Circuit TV (CCTV) Montoring
    9. Self-Declaration for Brief or Temporary Student Absences
    10. Senate Committee on Admission Appeals
    11. Senate Committee on Appeals
    12. Senate Committees
    13. Senate Composition
    14. Senate Meeting Rules
    15. Senior Salaries Administration
    16. Senior Scholar
    17. Service Courses
    18. Sexual Violence (formerly Sexual Assault)
    19. Sick Leave
    20. Signing Authorities for Accounts (Repealed)
    21. Signing of Agreements
    22. Space Planning
    23. Space Policy
    24. Special Convocations
    25. Staff Benefits Committee
    26. Stipends for Academic Administrators
    27. Student Advocacy Office
    28. Student Awards
    29. Student Discipline
    30. Student Medical and Hospital Insurance (Repealed)
    31. Student Organization Fees
    32. Student Organizations (Repealed - see Student Organization Fees)
    33. Submission of Course, Curriculum and Program Changes
    34. Substance Abuse and/or Dependency
    35. Support Staff Learning and Development
    36. Support Staff Retirements
    37. Sustainability

  21. T

    1. Teaching Evaluation
    2. Temporary Absences from Work
    3. Term of Appointment and Tenure
    4. Textbook and Course Material Ordering
    5. Transference of External Grades
    6. Travel and Business Expense Claims

  22. U

    1. University Building Access Control
    2. University College
    3. University Health Service
    4. University Librarian
    5. University Librarian: Appointment and Review
    6. University Mail Services
    7. University Motorized Vehicles
    8. University Office Hours
    9. University Secretary
    10. Use of Academic Seal
    11. Use of Computer Facilities
    12. Use of Copyright Protected Materials
    13. Use of Corporate Seal
    14. Use of Facilities
    15. Use of Safety Footwear Procedure

  23. V

    1. Vacation Entitlement Policy for Academic Staff
    2. Vacation Plan for Excluded Management, Administrative and Professional Staff
    3. Vacation Plan for Excluded Students and Out of Province Support Staff
    4. Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators
    5. Values (see Mission, Vision and Values)
    6. Vending (Repealed)
    7. Vice-President (Academic) (Repealed - see Provost and Vice-Presidents)
    8. Vice-President (Administration) (Repealed - see Provost and Vice-Presidents)
    9. Vice-President (External) (Repealed - see Provost and Vice-Presidents)
    10. Vice-President (Research and International) (Repealed - see Provost and Vice-Presidents)
    11. Violent or Threatening Behavior
    12. Vision (see Mission, Vision and Values)
    13. Visual Identity
    14. Voluntary Withdrawal
    15. Volunteers

  24. W

    1. Web Pages (Repealed - see Visual Identity)
    2. Working Alone

  25. X

  26. Y

  27. Z