Governing documents
The governing documents of the University of Manitoba include all institutional-level policies, procedures, bylaws, and regulations approved by the Board of Governors, Senate, and the University Administration.
The official versions of all of these documents are contained on this website, and are updated continuously as changes are approved by the Approving Bodies.
All Governing Documents are categorized under the ten subject headings listed on the right-hand side of this page. Clicking on a category will provide a list of all the Governing Documents related to that category. An alphabetical listing of all Governing Documents is also available for ease of reference.
Any questions of a general nature, including guidance related to the development of, and approval process for, Governing Documents may be referred to the Office of Legal Counsel at 204-474-7843. Any questions regarding the specific application and administration of a Governing Document may be directed to the contact listed at the beginning of each Governing Document.
Anyone who is beginning to develop a new Governing Document, or is planning to make revisions to an existing one, is required to complete a Governing Document Proposal Form (DOCX)and provide it to the Office of Legal Counsel for approval.
All Governing Document development templates can be found on the Office of Legal Counsel section of the Website under Governing Documents.
Need assistance finding a document?View an Excel spreadsheet detailing current document name, its current status, its section location in this website, and its previous policy/bylaw/senate handbook location.
These documents are available in alternate formats, upon request. Please contact Melissa Watson at Melissa.Watson@umanitoba.ca or at 204-474-9593.
Academic
- Academic Centres and Institutes
- Academic Guide of the Faculty of Graduate Studies
- Academic Program Reviews
- Admission and Transfer Credit for Students from Community Colleges, Technical Colleges, Bible Colleges and Other Accredited Colleges Study
- Admission Targets
- Application for Faculty Status
- Approved Teaching Centres
- Authorized Withdrawal
- Award of Degrees Posthumously
- Cancellation of Scheduled Classes (repealed - see Responsibilities of Academic Staff with regard to Students)
- Certificate and Diploma Framework
- Chairs and Professorships
- Categories of Awards to be Inscribed on Academic Transcripts
- Challenge for Credit
- Co-Curricular Record
- Co-Operative Education
- COPSE Program Approval Process (repealed)
- Definitions of Academic Units
- Degree and Diploma Parchments Printed in French
- Departments - Organization and Structure
- Enrolment Limitations (see Admission Targets)
- Enrolment Quotas and Staffing (repealed)
- Examination Regulations (see Final Examinations and Final Grades)
- Faculties, Schools, Professional Colleges, Departments, Divisions and Institutes
- Final Examinations and Final Grades
- Grade Point Averages
- Multi-Sectioned Courses
- Naming of Academic Units
- Non-Acceptance of Discriminatory Awards (repealed - see Student Awards)
- Pre-University Studies
- Repeated Course
- Responsibilities of Academic Staff with Regard to Students
- Senior Scholar
- Service Courses
- Special Convocations
- Student Awards
- Submission of Course, Curriculum and Program Changes
- Teaching Evaluation
- Textbook and Course Material Ordering (under Financial heading)
- Transference of External Grades
- University College
- Voluntary Withdrawal
External
Financial
- Administration and Control of Operating Funds
- Administration of Faculty and Emergency Student Loans
- Bank Loan Guarantees (repealed)
- Cash Control
- Exclusive Suppliers and Administrative Systems
- Financial Administration and Control of Research and Special Funds
- Independent Contractors (repealed)
- Institutional Costs of Research: Recovery and Distribution
- Invoicing and Collection
- Payments of Guest Lecture Fees (repealed)
- Payments of Scholarships, Bursaries, Fellowships, Research Grants or Prizes
- Payroll Authorization
- Petty Cash
- Purchasing
- Recruitment Relocation Allowances
- Signing Authorities for Accounts (repealed)
- Student Organization Fees
- Textbook and Course Material Ordering
- Travel and Business Expense Claims
Governance
- Board Committees
- Board Composition
- Board of Governors Meeting Rules
- Board Assessors and Alternate Assessors
- Code of Conduct for Members of the Board of Governors
- College Council
- Core Principles (see Mission, Vision and Values)
- Department Council
- Election of Academic and Support Staff to Senate
- Election by Graduates of Members of the Board
- Election of Senate members to the Board of Governors
- Election of Students to Senate
- Election of the Chancellor
- Faculty and School Council
- Faculties, Schools, Departments and their Councils General Statement
- Governing Document Development and Review
- Mission, Vision and Values
- Officers of the Board
- Reporting of Actions of Senate to Faculties and Schools
- Senate Committees
- Senate Composition
- Senate Meeting Rules
- The University of Manitoba Act
- Vision (see Mission, Vision and Values)
- Values (see Mission, Vision and Values)
Officers
Administrative officers
- Administrative Officers General Statement
- Deans of Faculties
- Deans of Faculties and Directors of Schools of the University: Appointment and Review
- Director of Schools of a Faculty or College
- Directors of Schools of the University
- Heads of Departments
- University Librarian
- University Librarian: Appointment and Review
Executive officers
Operations
- Art Collections
- Asbestos Management Program Procedure
- Assignment of Room Numbers
- Audit Services
- Building Access Control (revised - see University Building Access Control)
- Business Cards (repealed - see Visual Identity)
- Capital Equipment Control
- Chancellor's Hall (repealed)
- Closing the University
- Emergency Contacts (repealed)
- Emergency Management Program
- Envelopes and Inter-Departmental Memos (repealed - see Visual Identity)
- Film Liaison
- Fire Safety
- Legal Aid Services (repealed)
- Letterhead (repealed - see Visual Identity)
- Methodology for Projecting Space Needs
- Naming of Academic Units
- Naming of Buildings, Parts of Buildings and Spaces
- Physical Plant Service Requests and Charging
- Radiation Safety
- Space Planning
- Space Policy
- Sustainability
- University Building Access Control
- University Mail Services
- University Motorized Vehicles
- University Office Hours
- Use of Facilities
- Vending (repealed)
Research
- Academic Fraud (repealed - see Responsible Conduct of Research)
- Allocation of Revenues Derived from Plant Varieties Developed at the University
- Animal Care and Use
- Ethics of Research Involving Humans
- Financial Administration and Control of Research and Special Funds
- Guidelines on Responsibilities for Research Ethics (repealed - see Responsible Conduct of Research)
- Investigating and Reporting Fraud (repealed - see Responsible Conduct of Research)
- Research Agreements
- Research Centres, Institutes and Groups
- Responsible Conduct of Research
Staff
Appointments
- Academic Appointments
- Adjunct Professors
- Advertising for Senior Administrative Positions
- Appointments of Heads of Departments
- Deans of Faculties and Directors of Schools of the University: Appointment and Review
- Executive Group and Academic Administrative Appointments - Academic Staff
- Executive Group Appointments - Support Staff
- Hiring Non-Canadians
- Post-Retirement
- Promotion of Senior Academic Administrators Outside the Faculty Bargaining Unit
- Recruitment Relocation Allowances
- Reduced Appointments
- Term of Appointment and Tenure
- University Librarian: Appointment and Review
Benefits
Compensation
- Additional Academic Appointments for Full-time and Support Staff
- Salary Administration for Excluded Dental Hygiene Instructors
- Salary Administration for Excluded Management, Administrative and Professional Staff
- Salary Administration for Medical/Dental Practitioners and Administrators Excluded from Bargaining Units
- Salary Administration for Nurses in Northern Manitoba Excluded from Bargaining Units
- Senior Salaries Administration
- Stipends for Academic Administrators
Employees
Employment conditions
- Academic Freedom and Responsibilities
- Accessibility
- Administrative Leave for Academic Administrators
- Administrative Unit Reviews
- Attendance Management
- Conflict of Interest
- Discipline and Dismissal for EMAPS
- Discipline and Dismissal of Term or Contingent Academic Staff Excluded from Bargaining Units
- Employment Equity
- Employment of Support Staff
- Hogg Trust Fund (repealed)
- Hours of Work and Overtime for Excluded Management, Administrative and Professional Staff
- Hours of Work and Overtime for Excluded Students and Out of Province Support Staff
- I.D. Badges
- Intellectual Property
- Job Titles for Support Staff
- Language Usage Guidelines (repealed - see Respectful Work and Learning Environment)
- Leaves of Absence
- Legal Representation
- Maternity and Parental Leave
- Nepotism
- Outside Activities - Support Staff
- Performance Planning and Review - Support Staff
- Position Discontinuance, Layoff, and Resignation
- Reasonable Accommodation in Employment (Disabilities)
- Research/Study Leaves for Academic Staff Excluded from Bargaining Units
- Research/Study Leave Research Grants
- Respectful Work and Learning Environment
- Safe Disclosure
- Secondments
- Substance Abuse and/or Dependency
- Sick Leave
- Temporary Absences from Work
- Use of Computer Facilities
- Working Alone
Health and safety
- Asbestos Management Program Procedure
- Biosafety (formerly, Biological Safety)
- Clean Air
- Controlled Products Standard Procedure
- Fall Protection
- Fire Safety Procedures
- Health and Safety Policy
- Health and Safety Procedure: Employees
- Health and Safety Procedure: Role of EHSO
- Health and Safety Procedure: Students
- Health and Safety Procedure: Visitors
- Immunization Standard
- Laboratory Safety Procedure
- Minor in Laboratories
- Radiation Safety
- Response to Health and Safety Concerns
- Safety Committees
- Safety Management Procedure
- University Health Service
- Use of Safety Footwear Procedure
- Violent or Threatening Behaviour
Holidays
Grievances
Resignations
- Cessation of Staff Employment/Appointment Exit
- Lay-off or Resignation for Term and Contingent Academic Staff Excluded from Bargaining Units
- Support Staff Retirements
Staff development
Vacation
- Vacation Entitlement for Academic Staff
- Vacation Plan for Excluded Student and Out of Province Support Staff
- Vacation Plan for Excluded Management, Administrative and Professional Staff
- Vacation Plan for Support Staff Medical/Dental Practitioners and Administrators
Volunteer
Students
- Accessibility
- Accessibility for Students with Disabilities (repealed - see Accessibility)
- Admission Appeals (see Senate Committee on Admission Appeals)
- Co-Curricular Record
- Conflict of Interest between Evaluators and Students due to Close Personal Relationships
- Electronic Communication with Students
- Examination Regulations (see Final Examinations and Final Grades)
- Inappropriate or Disruptive Student Behaviour (repealed - see Student Discipline)
- Respectful Work and Learning Environment
- Responsibilities of Academic Staff with Regard to Students
- Senate Committee on Admission Appeals
- Senate Committee on Appeals
- Student Advocacy Office
- Student Discipline
- Student Medical and Hospital Insurance (repealed)
- Student Organization Fees
- Student Organizations (repealed - see Student Organization Fees)
- University Health Service
- Use of Computer Facilities
- Violent or Threatening Behaviour
University community
- Academic Freedom and Responsibilities
- Access and Privacy
- Archives
- Archives and Preservation and Destruction of Records (repealed - see Archives)
- Campus Alcohol
- Chancellor Emeritus/Emerita
- Closed Circuit TV (CCTV) Monitoring
- Conflict of Interest
- Custody and Control of Electronic Devices and Media
- Dean Emeritus/Emerita
- Disclosure and Security of Student Academic Records (repealed)
- Distinguished Professor / Distinguished Professor Emeritus/Emerita
- Distinguished Service Award
- Distinguished Visiting Lectureships (repealed)
- Electronic Communication with Students
- Emeritus Appointments for Senior Administrators
- Emeritus/Emerita Titles
- Enterprise Risk Management
- Exclusive Suppliers and Administrative Systems
- Flag Etiquette
- Financial Aid and Awards
- FIPPA and PHIA (see Access and Privacy)
- Honorary Degrees
- Honorary Professor (repealed)
- Illegal Drugs (repealed)
- Information Security
- Intellectual Property
- Legal Representation
- Librarian Emeritus/Emerita
- Outside Activities - Support Staff
- Parking
- Peter D. Curry Chancellor's Award Committee
- Pets on Campus
- PHIA Procedures (see Access and Privacy)
- President Emeritus/Emerita
- Professor Emeritus/Emerita
- Prohibition of the Possession of Firearms
- Recommending Candidates for Honorary Degrees (see Honorary Degrees)
- Records Management
- Respectful Work and Learning Environment
- Safe Disclosure (Whistleblower)
- Security, Surveillance and the Release of Information (repealed - see Closed Circuit TV (CCTV) Monitoring)
- Senior Scholar
- Sexual Assault
- Signing of Agreements
- Signing of Agreements Procedure (with Schedule A&B)
- Use of Computer Facilities
- Use of Academic Seal
- Use of Copyright Protected Materials
- Use of Corporate Seal
- Violent or Threatening Behaviour
- Visual Identity
- Web Pages (repealed - see Visual Identity)