After you apply: next steps

Congratulations on completing your application to graduate studies at UM! Now that your application has been submitted, follow these steps to find out about your application status, accept your offer, submit your documents and register for courses.

Step 1 Check your application status

You will be notified by email when a decision has been made on your application.

Once you've submitted an application, check your application status to ensure that your application is complete and your fee has been paid. Once all required materials are marked as "received," your application status will be "complete." Applications are only considered complete after the application fee has been paid.

Processing times for each program vary based on the review process. Applications are reviewed on either a rolling or committee basis:

  • Rolling: Applications are reviewed once they are received, on an ongoing basis. Check your application status in the admissions portal for updates. If your application is awaiting review, you can contact your department directly for timelines.
  • Committee: The Admissions Committee meets to review applicants during a set period every intake. Decisions are made once the committee has met and reviewed all applications.

You will be notified by email once a decision has been made on your application.

Step 2 Accept your offer

If you have been notified of a decision and have received an offer, you need to accept or decline your offer and address any special conditions. To accept or decline your offer, log in to the student portal, select the "enrolment form" link and follow the prompts. Your decision letter will update you to include your enrolment status.

We will not send you a printed copy of your letter. If you wish, you can access your admission letter and print it from the student portal.

Verify that you have accepted or declined your offer

There are two ways to verify that you have accepted or declined your offer:

  • Select "Summary" next to the appropriate application. Scroll to the "Decisions" subsection, where your enrolment status will be noted as "Accept, Decline, or will be blank.
  • Select the decision (example, Final Admission). Within the decision letter scroll to the first sub-section, Admission. Your Acceptance of Offer Status will be noted as Accepted Offer, Declined Offer or Pending.

Address any outstanding conditions

Check your offer of admission letter for special conditions. If you do, please clear these as soon as possible.

If requested, a copy of your Passport or Permanent Residence card can be emailed to our office or uploaded in your Student Portal. Permanent Residence cards (front and back) and copies of Canadian Passports are required to verify citizenship for tuition fees. Birth certificates or passports can be sent in by email.

Please be sure to include your Student Number (found on your admission letter) with any documentation you send to the Faculty of Graduate Studies.

After you have accepted your offer

Here are some key tasks you can complete after you have accepted your offer:

International student to-do checklist

Before you leave

Once your arrive

Step 3 Submit official documents

We require official copies of transcripts after you are recommended for admission. 

If you are provisionally admitted, official transcripts, degree certificates and translations must come from the Main Records Office of the issuing institution in a sealed and endorsed (stamped across the back flap) envelope before final admission can be granted. We generally require official copies of your transcripts, degree certificates and/or translations within one month of your letter of offer.

All international transcripts must be accompanied by degree certificates that indicate that the degree has been awarded. 

Your transcripts, degree certificates, and all other documents listed on your admission letter must be submitted directly to our office before you register for courses.

Please include your Student ID (found on your admission letter) with all documents submitted to Graduate Studies.

For more information, please review your decision letter located in your Student Portal.

Official University of Manitoba transcripts are not required. If you have access to your Aurora Student account you may upload a web transcript. If not, an Admissions Assistant will add a copy of your transcript to your file for you.

How to submit

Mail

Official transcripts, degree certificates and translations must come from the Main Records Office of the issuing institution in a sealed and endorsed (stamped across the back flap) envelope before final admission can be granted.

Documents should be sent to the following address:

Graduate Admissions
University of Manitoba
500 UMSU University Centre
66 Chancellors Circle
Winnipeg, MB R3T 2N2

If you are submitting hard-copy original documents, please send them by registered mail or courier to ensure they don't get lost.

Transcripts and other academic documents become university property once they are submitted and will not be returned.

Secure Electronic Delivery Service

Official transcripts can be mailed or sent electronically through certain secure electronic delivery services, such as Parchment, e-Script-Safe, MyCreds or National Student Clearinghouse.

The University of Manitoba is a registered receiving organization with MyCredsTM. Applicants from participating member universities and colleges can release their transcripts to the University of Manitoba through their MyCredsTM portal. We can receive academic documents from many countries in the world, including Japan, the UK, Australia and China.

To submit your transcript through MyCreds:

  1. Go to mycreds.ca.
  2. Select the "Send my document to a registered organization" in the MyCreds "Document Sharing" form.
  3. Select the "University of Manitoba – Faculty of Graduate Studies" in the "Recipient" field and enter the program you are applying for in the "Program of Application" field.

Step 4 Register for courses

All graduate programs have specific registration instructions. Please contact your program for direction.

Your registration is not complete until fee payments are received or fee payment arrangements have been made in writing prior to the fee payment deadline dates. Once your program is approved, please follow departmental procedures to register.

New students

All graduate students must initially register in the term specified in their letter of acceptance. Any student not registering by the registration deadline for the term specified in their letter of offer will be required to re-apply for admission.

In exceptional circumstances and with prior approval from the department/unit, a student may defer registration for up to one term following acceptance into the Faculty of Graduate Studies. In the case of international students, admission may be deferred, with prior approval from the department/unit, for up to one year following acceptance.

Program approval

All programs must be approved by the head of the major department or unit or designate. Approval to take courses from other departments or units must be obtained from outside the department or unit.

Returning students

Re-registration

All students must re-register in all Fall, Winter and Summer terms of their program until a degree is obtained (with the exception of pre-Master's Students).

Failure to re-register will result in the student being discontinued from their graduate program.

A student who has been discontinued and would like to be considered for continuation in a program must apply for re-admission, which is not guaranteed.

The re-registration requirement does not apply to occasional students, visiting students, pre-master's students or students on an Exceptional or Parental Leave of Absence (please refer to "Leave of Absence," Section 8 of the Graduate Studies Academic Guide).

The notation "Discontinued Graduate Program" will be placed on the academic record of any graduate student who has failed to maintain continuous registration.

Progress report

The progress report must be completed at least annually and returned to the Faculty of Graduate Studies no later than June 1 of every year. Failure to provide a progress report by June 1 will result in registration access being denied.

Continuing courses

For courses that are being taken by students enrolled in the Faculty of Graduate Studies and that continue beyond the normal academic tern, the instructor shall recommend that a mark classification of "CO" be used until such time as a final grade can be established.

If the course is not completed by August 31, the student must re-register for the course(s). In the absence of an assigned mark of "CO," the student may receive a mark of F in that term.

Re-Registration FAQ

Do I have to register for the upcoming term?
If you are not on an exceptional/parental leave of absence in the term, yes. If you are planning to graduate, no.

What do I register in?
If you are a Ph.D. student: GRAD 8020 Doctoral Re-Registration
If you are a Master’s student: GRAD 7020 Master’s Re-Registration

Do I have to register in a Re-Registration course every term?
Yes. This helps the Registrar’s Office ensure you are assessed the appropriate fees. If you are on an approved exceptional/parental leave of absence for the upcoming term, you do not have to register in anything.

I am planning to graduate. Do I have to register?
No. However, if there is a chance you may not graduate, please register. There is no harm in registering just in case your graduation is delayed.

I will be on an approved exceptional/parental leave of absence in the upcoming term. Do I have to register?
No.

I am on a regular leave of absence in the upcoming term. Do I have to register?
Yes.

I was on an exceptional/parental leave of absence in the current term and am returning to studies in the upcoming term, do I have to register?
Yes. You may have to complete a Progress Report prior to being able to register. Please check your record for any possible holds.

I already completed GRAD 7500 and GRAD 7300 and have a PASS for each on my transcript. Do I have to register in them again?
No. The only exception is if you have a break in your program(s) of greater than one term. See the FGS Academic Guide for more details.

Which FGS BFAR do I need to complete in the upcoming term?
You need to successfully complete GRAD 7500 Academic Integrity Tutorial in your first term of registration.
You need to successfully complete GRAD 7300 Research Integrity Tutorial within the first year of your graduate program.

Do I have to complete GRAD 7500 and GRAD 7300 more than once?
No. However, there are a few exceptions: please see the FGS Academic Guide for more information.

I am a Pre-Master’s student. Do I have to complete GRAD 7500 and GRAD 7300?
Yes.

This is all so confusing, what do I need to register in?
In general terms:
Re-registration course (GRAD 7020 / GRAD 8020) EVERY TERM.
GRAD 7500 Academic Integrity Tutorial ONLY ONCE within the first term of your program.
GRAD 7300 Research Integrity Tutorial ONLY ONCE within the first year of your program.

Contact us

Faculty of Graduate Studies
Room 500 University Centre
65 Chancellors Circle
University of Manitoba (Fort Garry campus)
Winnipeg, MB R3T 2N2  Canada

graduate.admissions@umanitoba.ca
204-474-9377
204-474-7553
Our office is open Monday to Friday, 8:30 a.m. to 4:30 p.m.