Photo Identification (ID) cards

Your Student ID card, which has your photograph on it, is your access key to many student services. You should carry it with you at all times.

    On this page:

    How to get your STUDENT ID card      How to get your STAFF ID card 

    Guidelines for Photo, Signature, and Government Issued ID      About ID cards 

    ID Centre locations and hours      ID card and photocopy service 

    ID cards and meal plans

    About ID Cards

    The Student ID card is issued when you first attend UM and is permanent throughout your stay here.

    • The UM Student ID card is your library card.
    • It works as Photo ID for on campus services.
    • You'll be asked to show it during examinations.
    • They'll ask for it when you pay for or use the athletic facility.
    • You need it to purchase a food service meal plan.
    • You'll need it to validate your Winnipeg Transit U-Pass or your Post-Secondary Student Peggo Card.
    • You'll need to use it as a swipe card on certain doors.

    Student ID Cards

    Student photo ID cards are ordered through Aurora! Whether it's your first card or a replacement card, follow the steps below.

    Step 1: Getting ready to request your ID

    Since you are going to be requesting your ID online, you should have all your documents ready before you make your request. You will need to prepare the following:

    • A photo of yourself.
    • A digital copy of your physical signature.
    • A digital copy of your government-issued photo ID.
    • A digital copy of your study permit (For international students in Canada, upload your study permit.)
    • Ensure your mailing address is up to date in Aurora.
    • If you have a preferred name, ensure it is updated in Aurora.

    You will need to make sure that the documents you submit follow the guidelines for Photo, Signature and accepted Government Issued ID.

    For international students not in Canada and who do not have a study permit, upload your passport. You do not need your ID Card to study remotely or for midterm/final exams. If you have not received your ID Card before your exam,  present an alternate ID that has your name and photo on it.

    Students who already have a student card do not need a new one every year. 

    Step 2: Requesting your ID

    • Select the ‘Personal Information’ tab.
      • Select ‘Order ID Card’
      • Select ‘Continue’
    • Follow the steps as they appear on screen to ensure you receive your student ID card.

    Your card will be mailed out to your address in Aurora within 2 weeks of receiving your request.

    There is a $23 fee for a replacement Student ID card.

    Guidelines for photo, signature and Government Issued ID

    The acceptable file types are JPG (JPEG and associated formats), PNG, and BMP. Files must be 2 MB or less.

    Photo Guidelines

    Any photograph you submit MUST follow these guidelines:

    • Clear, sharp and in focus.
    • Eyes open and clearly visible.
    • Face and shoulders to the camera, centered and squared.
    • A solid coloured, neutral background.
    • An image of your current appearance, taken within the last six months.
    • Original photos that are not altered in any way or taken from an existing photo.
    • No headphone/ear buds or air pods can be worn
    • You are allowed to smile!
    Photo id - bad photo (wearing sunglasses and hat) and good photo (wearing glasses and no hat) examples

    Signature Guidelines

    Any signature you submit MUST follow the following guidelines:

    • Clear, sharp and in focus (legible).
    • Hand written on white paper (digital signatures are not accepted).
    • Written in blue or black ink.
    • Should be the same signature you sign documents with.
    • Should match or be similar to the signature on your government issued photo ID.
    Signature - bad signature (typed or computer generated) and good signature (handwritten cursive) examples

    Accepted Government Issued ID

    Please provide one (1) piece of the following government issued ID:

    • Passport
    • Driver’s License
    • Permanent Residence Card
    • Status Card

    OR three (3) pieces of non-government issued ID, such as:

    • Health card
    • Credit card with name and signature
    • Debit card with name and signature

    Staff ID Cards

    Due to the COVID-19 Pandemic, the ID centre(s) are currently closed to in-person traffic. However, staff can request their ID cards remotely.

    New Staff Cards

    If you are a new staff member or have never requested a University of Manitoba staff photo ID card, complete the staff photo ID card request form.

    Staff photo ID card  request form (PDF) 

    This form can be submitted to us by email. You will need to include a professional picture of yourself, as well as a signed signature to be displayed on the ID card. Please see the photo and signature guidelines for examples. You will also need to submit a copy of your government-issued photo ID along with the request. We will mail your ID card back to the address specified on the form. Please note, this process can take up to two weeks.

    Replacement Staff Cards

    If you require a replacement card, complete the staff request for replacement photo ID card form.

    Staff request for replacement photo ID card form (PDF) 

    This form can be submitted to us by email. You will also need to submit a copy of your government-issued photo ID along with the request. We will mail your ID card back to the address specified on the form. Please note, this process can take up to two weeks.

    Send your request forms to: Registrar.Office@umanitoba.ca

    Be advised that your staff card will not come encoded with building access. Ensure you contact Physical Plant for more information regarding building access.

     

    ID centre locations and hours - CLOSED, until further notice

    Fort Garry campus

    There are two ID centres on the Fort Garry campus - locations and operating hours are:

    Registrar's Office - CLOSED, until further notice.
    400 UMSU University Centre
    Monday to Friday
    8:30 a.m. to 4:15 p.m.

    Extended Education Student & Instructor Services - CLOSED, until further notice
    185 Extended Education Complex
    Monday to Friday
    8:30 a.m. to 4:15 p.m.

    Bannatyne campus ID centre

    Neil John MacLean Health Sciences Library - CLOSED, until further notice.
    Brodie Centre
    Fall/Winter hours: Monday to Friday
    8 a.m. to 12 p.m. and 1 p.m. to 6 p.m.
    Summer hours: Monday to Friday
    8 a.m. to 12 p.m. and 1 p.m. to 4:30 p.m.

    During the Fall/Winter hours, only those who already have a swipe-enabled card can enter the library after 6 p.m. The library closes at 5 p.m. in the summer.

    During holidays the library may be closed or will have shortened hours. The ID centre will close one hour before the Library's scheduled closing time. Please see the Neil John MacLean Health Sciences Library website for holiday hours and closures.

    ID card and photocopy service

    The magnetic coding on your Student ID card can be "loaded" with a sum of money so that you can use the card at library photocopying machines or at library microform machines.

    Your student ID card can be encoded with a cash amount at the cash card manager units in the Elizabeth Dafoe Library, the Albert D. Cohen Management Library, the D.S. Woods Education Library, the Sciences and Technology Library, and the Neil John Maclean Health Sciences Library.

    Information regarding library services and hours of operation can be found on the U of M Libraries website.

    ID card and meal plans

    Many UM students and staff have meal plans. You can swipe your ID card to make food purchases on campus. More information on meal plans can be found on the Dining Services website.

    Meal plans for replacement ID cards will be automatically loaded. New residence students will get their meal plan when they check into Residence.