Photo Identification (ID) cards

Your Student ID card, which has your photograph on it, is your access key to many student services. You should carry it with you at all times.

    On this page:

    Student ID Card Orders      Staff ID card orders 

    ID Centre locations and hours      About ID cards  

    ID card and photocopy service     ID cards and meal plans

    ID Centre locations and hours

    About ID Cards

    The Student ID card is issued when you first attend UM and is permanent throughout your stay here.

    • The UM Student ID card is your library card.
    • It works as Photo ID for on campus services.
    • You'll be asked to show it during examinations.
    • They'll ask for it when you pay for or use the athletic facility.
    • You need it to purchase a food service meal plan.
    • You'll need it to validate your Winnipeg Transit U-Pass or your Post-Secondary Student Peggo Card.
    • You'll need to use it as a swipe card on certain doors.

    Student ID Cards

    Whether it is your first Student ID card or a replacement card, please see below for information about obtaining your ID card.

    • Get your Card at the ID Centre

      You will be required to join an online queue to check in, before getting your ID card. We will take your photo, record your signature, and have your card ready within a few minutes. Please be sure to bring a copy of your government-issued photo ID.


      Step 1: Check into the queue
      1. You do not need to stand in a physical line, but instead, need to check in online to get a spot in the queue. You will receive messages by text when it is your turn to come to the Registrar's Office.
      Step 2: Just before it's your turn
      1. Please come to the office after you have received a notification to do so.
      2. Ensure that you bring the following with you:
        • Your Government-issued Photo ID.
        • A copy of your Study Permit (if applicable).
        • Your old ID card (replacement cards only).
        • Payment method (Visa, Mastercard) (replacement cards only).
      Step 3: when it's your turn
      1. when you arrive, please have your documents and student number ready.
      2. We will:
        • Confirm your eligibility and Identity.
        • Take a photo of yourself for, use on your card.
        • Record your signature for the card.
      3. Once this is complete, we will have your ID card ready in a few minutes!

    Staff ID Cards

    Staff can order a new or replacement ID card online, or they book an appointment to receive their card in the Office.

    • New Staff Cards

      If you are a new staff member or have never requested a University of Manitoba staff photo ID card, complete the staff photo ID card request form. You will also need to provide a copy of your Signature, your photo ID and a photo of yourself for use on the card.  Please see the photo and signature guidelines for examples.
       

      Staff ID card request form (PDF) 

    • Replacement Staff Cards

      If you require a replacement staff card, complete the staff request for a replacement photo ID card form. You will also need to submit a copy of your government-issued photo ID along with the request, as well as a copy of your signature and a photo of yourself (if your old photo and signature are outdated).
       

      Staff replacement ID request form (PDF) 

       

    • Staff ID Appointments

      If you wish to come to the Registrar's Office and get your ID Card, you are required to join the online queue. When it is your turn, we will take your photo, record your signature, and have your card ready within a few minutes. Please be sure to bring a copy of your government-issued photo ID.
       

      Join the Queue 

    • Making your ID Card Request

       

      Step 1 - Complete the request form in full.

      • Fill out the 'ID Card Request form' for new cards
      • Fill out the 'Replacement ID form' for replacement cards.

      Step 2 - Prepare the attachments

      • Include a picture of yourself.
      • A copy of your signature for use on your ID card.
      • A copy of your government-issued photo ID.

      Step 3 - Send the completed form, and attachments

      • Please send to: Staff.ID@umanitoba.ca
      • Please note: Your request will be delayed if you are missing ANY of the required attachments
      • We will mail your ID card back to the address specified on the form. Please note, that this process can take up to two weeks. ​​​​​​

    • Staff ID's in Person

       

      Step 1: Join the Online Queue
      Step 2: Before your come
      1. Please come to the Registrar's Office when you recieve notification to do so.
      2. Ensure that you bring the following with you:
        • Your Government-issued Photo ID.
        • Your old Staff ID card (replacement cards only).
      Step 3: Getting your Card
      1. when you arrive, please have your documents and Staff number ready.
      2. We will:
        • Confirm your eligibility and Identity.
        • Take a photo of yourself for, use on your card.
        • Record your signature on the card.
      3. Once this is complete, we will have your ID card ready in a few minutes!

    Please note:

    • Replacement staff cards do not come encoded with building access. Ensure you contact Physical Plant to get your access restored.

    Other Staff Cards

    Retired Staff members and some departments are issued special cards. Read on for more information on these Staff card types.

    Special Staff Cards

    Special Staff Cards are Staff ID cards that display customized information.

    Your department will have to fill out a request form that includes a FOAP Number to get a special staff card. The department requesting the card will be charged accordingly. You are required to bring this paperwork with you in order to request a special card.

    Special Cards have the option for two or three lines. The card's contents are to be determined by the department requesting the card.

    Retired Staff Cards

    Staff employed OVER 10 Years and retired:

    You are eligible for staff benefits. Your record on our ID system will change to 'retired' on the first day of your retirement.

    If you are a retired staff member, and you do not appear in the ID system or the ID system does not identify you as being retired, we will contact Staff Benefits for assistance.

     

    Staff employed UNDER 10 Years and retired:

    You are not eligible for benefits and will not receive a retired ID card.

    If you have joined the Retirees Association and want a card. Please get in touch with the HR Executive directors office for further information.

     

    Spouse of Retired Staff Member:

    If you are a retired employee who is eligible for staff benefits, your spouse is eligible for a Retired Spouse Card.

    We will need to confirm that you are indeed eligible for benefits before we can produce a card for your spouse.

    To request a Retired Spouse card, you and your spouse will need to visit our ID centre with a copy of your Government-issued photo ID.

    Printing, scanning and photocopy services

    UM Libraries offers access to printing and scanning in all locations, and access to photocopying in three locations.

    Detailed information on these services can be found on the UM Libraries website.

    ID card and meal plans

    Many UM students and staff have meal plans. You can swipe your ID card to make food purchases on campus. More information on meal plans can be found on the Dining Services website.

    Meal plans for replacement ID cards will be automatically loaded. New residence students will get their meal plan when they check into Residence.