About transcripts

The Registrar’s Office issues official transcripts of academic activity and achievement. Official transcripts are normally required to support applications for admission to academic programs at another institution and to support employment applications when requested.

Elements of a transcript

The transcript contains the following information:

  • The student's name and day and month of birth
  • The student ID number
  • Program of study including major, minor, concentration
  • List of UM courses and grades earned by level (non-degree, undergraduate, graduate)
  • Term GPA
  • Record of academic standing
  • Summary of transfer credit from other institutions
  • Academic awards and scholarships
  • UM degree awarded with the degree date

Transcript Delivery

Transcripts have a few delivery options available. Depending on the delivery option you choose, there may be additional fees.

List of educational institutions for email delivery

Institution   Name
Acadia University
Algoma University
Algonquin College
Athabasca University
Booth University College
Brandon University
Briercrest College and Seminary
Brock University
Cambrian College
Camosun College
Canadian Mennonite University
Canadore College
Cape Breton University
Carleton University
Centennial College
Collège Boréal
Concordia University (Montreal)
Concordia University of Edmonton
Conestoga College
Confederation College
Coquitlam College
Dalhousie University
Douglas College
Durham College
Emily Carr University of Art and Design
Faculty of Graduate Studies Awards (U of M)
Fanshawe College
Fleming College
George Brown College
Humber College
Justice Institute of BC
Lakehead University
Lambton College
Langara College
Laurentian University
MacEwan University
Manitoba Institute of Trades and Technology
Master's College & Seminary
McGill University
McMaster University
McMaster University Divinity College
Medicine Hat College
Memorial University of Newfoundland
Michner Institute
Mohawk College
Mount Allison University
Mount Royal University
Newman Theological College
Niagara University
Nipissing University
NorQuest College
Northern College
Nova Scotia Community College
OCAD University
OCAS
Okanagan College
Ontario Tech University
Ontario Universities' Application Centre
Ottawa Undergraduate Admissions
Providence University College & Theological Seminary
Queen's University
Quest University Canada
Red River College
Redeemer University
Research Manitoba
Rhodes Scholarship
Royal Roads University
Ryerson University
Saint Mary’s University
Saskatchewan Polytechnic Moose Jaw Campus
Saskatchewan Polytechnic Prince Albert Campus
Saskatchewan Polytechnic Regina Campus
Saskatchewan Polytechnic Saskatoon Campus
Sault College
Seneca College
Sheridan College
Simon Fraser University
St. Francis Xavier University
St. Lawrence College
The King’s University
The Michener Institute of Education at UHN
Thompson Rivers University
Trent University
Trinity Western University
Université de Moncton
Université de Saint-Boniface
Université Sainte-Anne
University of Alberta
University of British Columbia
University of Calgary
University of Fredericton
University of Guelph - Ridgetown Campus
University of Guelph
University of Guelph - Humber
University of King's College
University of Lethbridge
University of Montreal
University of New Brunswick
University of Northern British Columbia
University of Ottawa
University of Prince Edward Island
University of Regina
University of Saskatchewan
University of the Fraser Valley
University of Toronto
University of Victoria
University of Waterloo
University of Windsor
University of Winnipeg
Vancouver Island University
Western University
Wilfrid Laurier University
York University
Yorkville University


Last updated: September 01, 2021

  • Emailed Letters

    • Transcripts being delivered by email are sent out on the next business day.
    • Transcripts being sent by email can only go to one of the listed emails in Aurora. These are also listed above on the List of Educational Institutions for email delivery.
    • Emailed letters are charged $31 per copy, this is due to them being expedited.
    • Next-Day Pick-up

      • Transcripts being ordered for pick up will be available in the Registrar's Office by 1:00 pm, the next business day. 
      • When you come to the Registrar’s Office, please check-in to the virtual queue.
      • Pick-up is $31 per copy, due to them being expedited
    • Mailed Letters

      • Transcripts being sent by mail are taking an average of 5 business days to process before being sent out in the mail. Mailed letters are sent through Canada Post. For estimates on mailing times, please visit their website.
      • Letters being sent by standard mail have no delivery fee and are charged the base amount of $14.85 per copy.
      • Couriered Letters

        • Transcripts being delivered by courier take an average of 5 business days to process before being sent.
        • Letters being couriered will have an additional courier fee.
        • The fee for courier will depend on where the transcript is being sent:
          • $20 - anywhere in Winnipeg
          • $50 - anywhere in Canada or the United States
          • $100 - international / overseas locations

      Order a transcript

      Current students and Alumni who took classes after 2006 must order a transcript through their online Aurora Account. Payment can be made by credit card (Visa or MasterCard), Interac and Visa Debit only. Physical official transcripts are $14.85. Email transcripts are $31.00.  Fees are subject to change.
       

      To order your transcript:
      1. Log in to Aurora
      2. Select 'Enrolment & Academic Records'
      3. Select 'Student Records'
      4. Select 'Academic Transcript'
      5. Select 'Request Official Transcript Online – payment by credit card, Interac and Visa Debit only'
      6. Follow the menu prompts and select your delivery method: 
        • Email (to another educational institution through a select list)
        • Standard mail (through Canada Post)
      7. Select your payment method: credit card, Interac and Visa Debit only

      Unofficial Transcripts

      Unofficial transcripts are unofficial copies of your transcript. You may be asked for an unofficial copy of your transcript for many reasons. If you require an unofficial copy, you can get this from your Aurora account quickly and free of charge. 

       

      To get a copy of your unofficial transcript, please follow these steps: 

      1. Sign into Aurora.
      2. Select 'Enrolment & Academic Records'.
      3. Select 'Student Records'.
      4. Select 'Academic Transcript'.
      5. Select 'Request Official Transcript Online'.
      6. Follow the steps on screen from here, at the end of this process, before it asks you to pay for an official copy, you will have the option to download an unofficial transcript as a PDF. You can do this without purchasing an official copy.

         

      Please note: It can take a few minutes for the unofficial transcript to generate.

       

      Transcripts for students with no Aurora Access

      Students who do not have access to an Aurora account should contact the Registrar’s Office, once you have access to your Aurora account, you can order your transcript online.

      If necessary, you may complete a transcript request form and submit it by mail or email.

      Transcript Request Form (PDF) 

      How to request a transcript with no access to Aurora:
       

      1. Requesting and submitting your Transcript Order
        • Complete the Alumni Transcript Request Form. You may fill it out virtually or print it out. Electronic signatures are acceptable.

        • You must include a copy of your government-issued photo ID with your request. This is so we can confirm your identity.
           

      2. Delivery information
        • Email: Transcripts can only be emailed to one of the approved educational institutions, check the List of Educational Institutions for email delivery above. To send a transcript to one of these Educational Institutions, include their delivery information in the 'Delivery method' section of the request form. Emailed transcripts cost $31 per copy total.

        • Mail: Transcripts can be sent by mail through Canada Post to any destination for no additional charge. Mailed transcript cost $14.85 per copy total.

        • Courier: Transcripts can be couriered to a destination of your choice. Please note, we cannot courier to a PO Box. Additional courier fees will apply.
           

      3. Payment Information
        • Ensure you provide payment information on the form. You may enter your Visa or MasterCard (Card number and expiry date) in the last part of the request form.
        • Alternatively, you can send the form by mail with a Cheque enclosed. Cheques must be made payable to the University of Manitoba.
           
      4. Submitting your Request
        • Email or mail the completed transcript order form and a copy of a government-issued photo-ID to:

          Registrar.Office@umanitoba.ca

          Or

          University of Manitoba Registrar's Office (Transcripts)
          400 UMSU University Centre
          Winnipeg, Manitoba / R3T 2N2

      Extended Education transcripts

      If you took certificate courses prior to 2014, these records are held separately in Extended Education.

      • Current students/students after May 2014

        You must order your transcripts online through Aurora if:

        • You are a current student
        • A student who took certificate courses
        • A student who took individual, non-degree UM Extended Education courses after May 2014

        Log into Aurora to order a transcript

      • Students before May 2014

        You must order your transcripts by completing the Extended Education Transcript Request form (PDF) if you took certificate courses and/or individual non-degree courses before May 2014.


         

        Extended Education Transcript Request form (PDF)

         

      Official stamped copy of course descriptions

      Stamped course descriptions are brief 1-3 sentence descriptions of a course, taken from the Academic Calendar.

      Please note that Course descriptions are NOT the same as the course syllabus. If you require course syllabi, please contact the department that offered the course.

      The fee for Stamped Copies of Course Descriptions (up to 5 descriptions) is $12.00 ($2.00 charged per additional course description).

      Requesting this document:
      1. Fill out the form, including the payment section.
      2. Email the form to Registrar.Office@umanitoba.ca
        • Ensure you include a copy of your government-issued photo ID.
      3. Your request will take approximately five working days for processing.

      Medical verifications

      Medical students requiring verification of medical credentials should contact the Dean’s office, Max Rady College of Medicine.

      Transcript Legend

      This legend is found on the back page of your official transcript.

      Affiliation

      Universities Canada, the Association of Commonwealth Universities and the International Association of Universities.


      Immigration, Refugees and Citizenship Canada (IRCC) Designated Learning Institution Number: O19091528512
       

      Pre and Post September 2006 Transcripts

      The University of Manitoba course numbering system was revised effective September 2006. The course numbers that appear on pre-September 2006 transcripts include numeric department numbers and a three-digit course number. Course numbers on post-September 2006 transcripts include a subject code of up to four characters and a four-digit course number.

      Effective September 2006, each level of study starts on a separate page.

      Level of Study

      • Non-Degree
      • Undergraduate
      • Graduate
      • Post Graduate Medical Education
         

      Grade Mode Description

      C Challenge for Credit
      O Occasional Course: Course is not a requirement of the program
      X Auxiliary Course: Course is not a major requirement of the program, but it is required/recommended by the student’s advisor.

       

      Grade Comments

      CW Compulsary Withdrawal
      DISC Discipline
      I Incomplete Grade
      I NP Incomplete, No Paper
      NP No Paper

       

      Campus Code Descriptions

      CMB Campus Manitoba
      IUS Inter-Universities Services
      RRC Red River College
      STB Pre September 2011 Collège universitaire de Saint-Boniface
      Post September 2011 Université de Saint-Boniface
       
      UCN University College of the North
      UMW University of Manitoba/University of Winnipeg
      WCB William & Catherine Booth College

       

      Repeated Course Indicators

      I Included: Course is included in Earned and GPA Hours and the GPA Calculation.
      E Excluded: Course is excluded from Term and GPA Hours and the GPA Calculation.
      A Included in GPA: Course is excluded from Earned Hours but is included in GPA Hours and GPA Calculation.

       

      Systems of Grading

      From 1946 to August 1967, inclusive, the percentage system of grading was in use at the University of Manitoba. Letter grading commenced in January 1968.

      B+  grade introduced in Summer 1969; A+ changed from 4.0 to 4.5 in 1993.

      Grade Point Average (GPA)

      Effective Winter 2019: only Term GPAs are reported on transcripts.

      Grade Descriptions

      Grade Symbol

      Quality Points

      Definition of Grade Symbol

      A+

      4.5

      Exceptional

      A

      4.0

      Excellent

      B+

      3.5

      Very good

      B

      3.0

      Good

      C+

      2.5

      Satisfactory

      C

      2.0

      Adequate

      D

      1.0

      Marginal

      F

      0.0

      Failure

      F/NP

      0.0

      Failure/No Paper

      F/CW

      0.0

      Failure/Compulsory Withdrawal

       

      Grades not included in the computation of the Grade Point Average:

      FAIL

      0.0

      Failure

      P, PASS

      0.0

      Pass

      ATTD

      0.0

      Attended

      AU, AUD

      0.0

      Audit

      CMA

      0.0

      Society of Management Accountants of Manitoba Credit

      CO

      0.0

      Continuing in Course

      CR

      0.0

      Credit (Represents a C or Better Grade

      DNA

      0.0

      Did Not Attend

      DW

      0.0

      Deferred Examination Permitted

      EXEM

      0.0

      Exemption

      INC

      0.0

      Incomplete

      IP

      0.0

      In Progress

      LP IP

      0.0

      Letter of Permission In Progress

      NG

      0.0

      Not Graded

      RW

      0.0

      Required to Withdraw

      S

      0.0

      Standing

      SU

      0.0

      Supplemental Examination permitted

      UBS

      0.0

      Substitution

      TRAN

      0.0

      Transfer

      VW

      0.0

      Voluntary Withdrawal

      VWS

      0.0

      Withdrawal from a course that was affected by the Fall 2016 Strike by the University of Manitoba Faculty Association

       

      P* (PASS) or any letter grade with an asterisk (*) = 0.0

      Course Classifications & Grade Classifications (Pre-September 2006)

      A, AU Auditor
      AV Rewrite for average
      AX Auxiliary
      C Ancillary
      CH Taken by way of Challenge for Credit
      CO Continuing in Course
      CP Composition Poor
      CW Compulsory Withdrawal
      DE, DX Deferred Examination
      D, DW Deferred Writing
      I Incomplete
      IU On Letter of Permission Inter-Universities North Program
      LP On Letter of Permission at Another Institution
      M Major
      NP No Paper
      OS Occasional Student
      PI Previously Reported Incomplete (prior to Sept 1975)
      PI Previously ‘Continuing in Course’ (effective Sept 1985)
      R Reread
      RW Required to Withdraw
      S Standing
      SE Special Examination
      SS Special/Visiting Student (Prior to Sept 1979)
      SS Special Student Status (effective Sept 1979)
      SP Spelling Poor
      SU Supplemental Examination
      T Transfer of Credit Within Session
      TR Transfer of Credit (prior to Sept 1999)
      TR Internal Transfer of Credit (effective Sept 1999)
      TX External Transfer of Credit (effective Sept 1999)
      VS Visiting Student (effective Sept 1979)
      VW Voluntary Withdrawal

       

      Transcripts Contact

      University of Manitoba Registrar's Office (Transcripts)
      400 UMSU University Centre
      Winnipeg, Manitoba / R3T 2N2

      Transcript Clerk is only available by email.

      Monday, Tuesday, Thursday, Friday: 8:30 a.m. to 4:00 p.m.
      Wednesday: 9:30 a.m. to 4:00 p.m.