About transcripts

The Registrar’s Office issues official transcripts of academic activity and achievement. Official transcripts are normally required to support applications for admission to academic programs at another institution and to support employment applications when requested.

Elements of a transcript

The transcript contains the following information:

  • The student's name and day and month of birth
  • The student ID number
  • Program of study including major, minor, concentration
  • List of UM courses and grades earned by level (non-degree, undergraduate, graduate)
  • Term GPA
  • Record of academic standing
  • Summary of transfer credit from other institutions
  • Academic awards and scholarships
  • UM degree awarded with the degree date

Transcript Delivery

Transcripts have a few delivery options available. Depending on the delivery option you choose, there may be additional fees.

List of educational institutions for email delivery

Institution   Name
Acadia University
Algoma University
Algonquin College
Athabasca University
Booth University College
Brandon University
Briercrest College and Seminary
Brock University
Cambrian College
Camosun College
Canadian Mennonite University
Canadore College
Cape Breton University
Carleton University
Centennial College
Collège Boréal
Concordia University (Montreal)
Concordia University of Edmonton
Conestoga College
Confederation College
Coquitlam College
Dalhousie University
Douglas College
Durham College
Emily Carr University of Art and Design
Faculty of Graduate Studies Awards (U of M)
Fanshawe College
Fleming College
George Brown College
Humber College
Justice Institute of BC
Lakehead University
Lambton College
Langara College
Laurentian University
MacEwan University
Manitoba Institute of Trades and Technology
Master's College & Seminary
McGill University
McMaster University
McMaster University Divinity College
Medicine Hat College
Memorial University of Newfoundland
Michner Institute
Mohawk College
Mount Allison University
Mount Royal University
Newman Theological College
Niagara University
Nipissing University
NorQuest College
Northern College
Nova Scotia Community College
OCAD University
OCAS
Okanagan College
Ontario Tech University
Ontario Universities' Application Centre
Ottawa Undergraduate Admissions
Providence University College & Theological Seminary
Queen's University
Quest University Canada
Red River College
Redeemer University
Research Manitoba
Rhodes Scholarship
Royal Roads University
Ryerson University
Saint Mary’s University
Saskatchewan Polytechnic Moose Jaw Campus
Saskatchewan Polytechnic Prince Albert Campus
Saskatchewan Polytechnic Regina Campus
Saskatchewan Polytechnic Saskatoon Campus
Sault College
Seneca College
Sheridan College
Simon Fraser University
St. Francis Xavier University
St. Lawrence College
The King’s University
The Michener Institute of Education at UHN
Thompson Rivers University
Trent University
Trinity Western University
Université de Moncton
Université de Saint-Boniface
Université Sainte-Anne
University of Alberta
University of British Columbia
University of Calgary
University of Fredericton
University of Guelph - Ridgetown Campus
University of Guelph
University of Guelph - Humber
University of King's College
University of Lethbridge
University of Montreal
University of New Brunswick
University of Northern British Columbia
University of Ottawa
University of Prince Edward Island
University of Regina
University of Saskatchewan
University of the Fraser Valley
University of Toronto
University of Victoria
University of Waterloo
University of Windsor
University of Winnipeg
Vancouver Island University
Western University
Wilfrid Laurier University
York University
Yorkville University


Last updated: September 01, 2021

  • Emailed Letters

    • Transcripts sent by email are delivered on the next business day.
    • Email delivery is restricted to addresses listed in Aurora, which are also mentioned above in the List of Educational Institutions for email delivery.
    • Emailed letters are charged $33 per copy and are considered expedited.
    • Only transcripts issued directly from. RO.Documents@umanitoba.ca or Workflow@umanitoba.ca should be considered official UM transcripts.

    Transcript PDFs will not have a blue/beige background or the UM crest in the center of the page.

  • Next-Day Pick-up

    • Transcripts being ordered for pick up will be available in the Registrar's Office by 1:00 pm, the next business day. 
    • When you come to the Registrar’s Office, please check-in to the virtual queue.
    • Pick-up is $33 per copy, due to them being expedited
  • Mailed Letters

    • Transcripts being sent by mail are taking an average of 5-10 business days to process before being sent out in the mail. Mailed letters are sent through Canada Post. For estimates on mailing times, please visit their website.
    • Letters being sent by standard mail have no delivery fee and are charged the base amount of $15.75 per copy.
  • Couriered Letters

    • Transcripts being delivered by courier take an average of 5-10 business days to process before being sent.
    • Letters being couriered will have an additional courier fee.
    • The fee for courier will depend on where the transcript is being sent:
      • $20 - anywhere in Winnipeg
      • $50 - anywhere in Canada or the United States
      • $100 - international / overseas locations

Order a transcript

Current students must order a transcript through Aurora

Payment can be made by credit card (Visa or MasterCard) and Visa Debit only. Physical official transcripts are $15.75. Email transcripts are $33.00. Fees are subject to change.

To order your transcript:
  1. Log in to Aurora
  2. Select the “Open Registration dashboard” card. 
  3. Select 'Enrolment & Academic Records'
  4. Select 'Student Records'
  5. Select 'Academic Transcript'
  6. Select 'Request Official Transcript Online – payment by credit card and Visa Debit only'
  7. Follow the menu prompts and select your delivery method: 
    • Email (to another educational institution through a select list)
    • Standard mail (through Canada Post)
  8. Select your payment method: credit card and Visa Debit only

Active Offer

  • Request Format: Digital form

    This digital form is available in alternate formats upon request. If you require an alternative format, please contact: Registrar.Office@umanitoba.ca.

Unofficial Transcripts

Unofficial transcripts are unofficial copies of your transcript. You may be asked for an unofficial copy of your transcript for many reasons. If you require an unofficial copy, you can get this from your Aurora account quickly and free of charge. 

To get a copy of your unofficial transcript, please follow these steps: 

  1. Sign into Aurora.
  2. Select the Open Registration dashboard card. 
  3. Select Enrolment & Academic Records.
  4. Select Student Records.
  5. Select Academic Transcript.
  6. Select Request Official Transcript Online.
  7. Follow the steps on screen from here, at the end of this process it will give you a review of your order. Before it asks you to pay for an official copy, you will have the option to download an unofficial transcript as a PDF. You can do this without purchasing an official copy.
    1. On the review page, click on the Transcript Review button located near the bottom of the page. 
    2. Allow a couple minutes for the document to generate.
    3. You can then download the document or print it using your internet browsers tool bar. 

image of a warning message about the transcript preview. The warning states it could take up to two minutes to generate a preview of your transcript. Please do not refresh your browser.

UM Alumni

UM Alumni, and former UM students can order transcripts through Aurora, using your UM email and password. If you are unable to access Aurora, contact our office

Extended Education transcripts

If you took certificate courses prior to 2014, these records are held separately in Extended Education.

  • Current students/students after May 2014

    You must order your transcripts online through Aurora if:

    • You are a current student
    • A student who took certificate courses
    • A student who took individual, non-degree UM Extended Education courses after May 2014

    Log into Aurora to order a transcript

  • Students before May 2014

    Students who studied with Extended Education BEFORE May 2014 must order their transcripts by completing and submitting the request through their office.

Official stamped copy of course descriptions

Stamped course descriptions are brief 1-3 sentence descriptions of a course, taken from the Academic Calendar.

Please note that Course descriptions are NOT the same as the course syllabus. If you require course syllabi, please contact the department that offered the course.

The fee for Stamped Copies of Course Descriptions (up to 5 descriptions) is $13.00 ($2.00 charged per additional course description).

Requesting this document:
  1. Fill out the form, including the payment section.
  2. Email the form to Registrar.Office@umanitoba.ca
    • Ensure you include a copy of your government-issued photo ID.
  3. Your request will take approximately five working days for processing.

Active Offer

  • Request Format: PDF Form

    This PDF form is available in alternate formats upon request. If you require an alternative format, please contact: Registrar.Office@umanitoba.ca.

Medical verifications

Medical students requiring verification of medical credentials should contact the Dean’s office, Max Rady College of Medicine.

Transcript Legend

This legend is found on the back page of your official transcript.

Affiliation

Universities Canada, the Association of Commonwealth Universities and the International Association of Universities.


Immigration, Refugees and Citizenship Canada (IRCC) Designated Learning Institution Number: O19091528512
 

Pre and Post September 2006 Transcripts

The University of Manitoba course numbering system was revised effective September 2006. The course numbers that appear on pre-September 2006 transcripts include numeric department numbers and a three-digit course number. Course numbers on post-September 2006 transcripts include a subject code of up to four characters and a four-digit course number.

Effective September 2006, each level of study starts on a separate page.

Level of Study

  • Non-Degree
  • Undergraduate
  • Graduate
  • Post Graduate Medical Education
     

Grade Mode Description

C Challenge for Credit
O Occasional Course: Course is not a requirement of the program
X Auxiliary Course: Course is not a major requirement of the program, but it is required/recommended by the student’s advisor.

 

Grade Comments

CW Compulsary Withdrawal
DISC Discipline
I Incomplete Grade
I NP Incomplete, No Paper
NP No Paper

 

Campus Code Descriptions

CMB Campus Manitoba
IUS Inter-Universities Services
RRC Red River College
STB Pre September 2011 Collège universitaire de Saint-Boniface
Post September 2011 Université de Saint-Boniface
 
UCN University College of the North
UMW University of Manitoba/University of Winnipeg
WCB William & Catherine Booth College

 

Repeated Course Indicators

I Included: Course is included in Earned and GPA Hours and the GPA Calculation.
E Excluded: Course is excluded from Term and GPA Hours and the GPA Calculation.
A Included in GPA: Course is excluded from Earned Hours but is included in GPA Hours and GPA Calculation.

 

Systems of Grading

From 1946 to August 1967, inclusive, the percentage system of grading was in use at the University of Manitoba. Letter grading commenced in January 1968.

B+  grade introduced in Summer 1969; A+ changed from 4.0 to 4.5 in 1993.

Grade Point Average (GPA)

Effective Winter 2019: only Term GPAs are reported on transcripts.

Grade Descriptions

Grade Symbol

Quality Points

Definition of Grade Symbol

A+

4.5

Exceptional

A

4.0

Excellent

B+

3.5

Very good

B

3.0

Good

C+

2.5

Satisfactory

C

2.0

Adequate

D

1.0

Marginal

F

0.0

Failure

F/NP

0.0

Failure/No Paper

F/CW

0.0

Failure/Compulsory Withdrawal

 

Grades not included in the computation of the Grade Point Average:

FAIL

0.0

Failure

P, PASS

0.0

Pass

ATTD

0.0

Attended

AU, AUD

0.0

Audit

CMA

0.0

Society of Management Accountants of Manitoba Credit

CO

0.0

Continuing in Course

CR

0.0

Credit (Represents a C or Better Grade

DNA

0.0

Did Not Attend

DW

0.0

Deferred Examination Permitted

EXEM

0.0

Exemption

INC

0.0

Incomplete

IP

0.0

In Progress

LP IP

0.0

Letter of Permission In Progress

NG

0.0

Not Graded

RW

0.0

Required to Withdraw

S

0.0

Standing

SU

0.0

Supplemental Examination permitted

UBS

0.0

Substitution

TRAN

0.0

Transfer

VW

0.0

Voluntary Withdrawal

VWS

0.0

Withdrawal from a course that was affected by the Fall 2016 Strike by the University of Manitoba Faculty Association

*** 0.0 Missing

 

P* (PASS) or any letter grade with an asterisk (*) = 0.0

 

Course Classifications & Grade Classifications (Pre-September 2006)

A, AU Auditor
AV Rewrite for average
AX Auxiliary
C Ancillary
CH Taken by way of Challenge for Credit
CO Continuing in Course
CP Composition Poor
CW Compulsory Withdrawal
DE, DX Deferred Examination
D, DW Deferred Writing
I Incomplete
IU On Letter of Permission Inter-Universities North Program
LP On Letter of Permission at Another Institution
M Major
NP No Paper
OS Occasional Student
PI Previously Reported Incomplete (prior to Sept 1975)
PI Previously ‘Continuing in Course’ (effective Sept 1985)
R Reread
RW Required to Withdraw
S Standing
SE Special Examination
SS Special/Visiting Student (Prior to Sept 1979)
SS Special Student Status (effective Sept 1979)
SP Spelling Poor
SU Supplemental Examination
T Transfer of Credit Within Session
TR Transfer of Credit (prior to Sept 1999)
TR Internal Transfer of Credit (effective Sept 1999)
TX External Transfer of Credit (effective Sept 1999)
VS Visiting Student (effective Sept 1979)
VW Voluntary Withdrawal

 

Transcripts Contact

University of Manitoba Registrar's Office (Transcripts)
400 UMSU University Centre
Winnipeg, Manitoba / R3T 2N2

Transcript Clerk is only available by email.

Monday, Tuesday, Thursday, Friday: 8:30 a.m. to 4:00 p.m.
Wednesday: 9:30 a.m. to 4:00 p.m.
Subject to change based on University closures.