Resources for graduate students

The non-academic admission requirements are as important as the academic requirements because your offer of admission to the College of Nursing is conditional on receipt and clearance of the non-academic admission requirements.  

Incoming students are encouraged to start gathering their non-academic admission requirements no sooner than:

• April 1 (fall intake), or
• August 1 (winter intake)

We encourage students not to wait until they have received official acceptance into the program as these requirements take time and you may not meet the requirements submission deadline. 

Your admission may be revoked if you don't meet the requirements by the deadline indicated below.

The non-academic admission requirements include the following:

• HSPnet consent form
• Immune status consent and student information forms
• Police record check (criminal record check) including Vulnerable sector search
• Child abuse registry check
• Adult abuse registry check
• CPR

Note: Mask fit testing is no longer an admission requirement and will occur as needed for clinical practice. 

Deadline for non-academic admission requirements: July 15, annually (fall intake) or November 15, annually (winter intake).

Step one: read the information for each of the non-academic admission requirements captured on this page.

Step two: complete all of the requirements outlined here. 

Step three: submit all of the requirements by the deadline that applies to your intake.

Newly admitted students should submit all non-academic admission requirements in one completed package as soon as possible following admission but no later than:

• July 15 (students in the fall intake), or
• November 15 (students in the winter intake)

Packages are to be submitted to:

College of Nursing, Rady Faculty of Health Sciences
89 Curry Place – Helen Glass Centre for Nursing
c/o Student Services Assistant
Room 262 Helen Glass University of Manitoba
Winnipeg, MB R3T 2N2

It is recommended that you send your documents by registered mail or courier so that documents can be tracked. You will be contacted should there be a problem with any of the documents submitted. Students should expect five (5) business days for processing and should note that we cannot verify receipt of documents. The College of Nursing is not responsible for lost or misdirected non-academic admission documents. Always keep a copy for yourself of any document you submit.

All documents become the property of the College of Nursing unless you provide one self-addressed, stamped envelope for the return of your criminal record check (police record check), child abuse registry check and adult abuse registry check. If you do not provide a self-addressed, stamped envelope, your documents will be confidentially destroyed. 

Please note that if you are applying for the fall intake and your application is unsuccessful, you may use the same documents for a winter admission, should your winter application be successful.

Cost of the non-academic admission requirements
Students are responsible for the costs associated with the non-academic admission requirements. 

If you have any questions about the non-academic admission requirements, please email the student services assistant: nursing@umanitoba.ca.

We cannot enter any of your information into our system until the HSPnet consent form is signed.

Download the HSPnet form

All new students entering the Rady Faculty of Health Sciences must complete the immunization package, found on the Immunization Program page.

Immunizations and tests do not need to be completed prior to the start of classes.

If you have started the process, please keep the information you have. Previous immunization and testing records will be reviewed; students will be informed what additional items, if any, are required. Missing immunizations and tests will be administered after admission.

Each student must submit a police record check with vulnerable sector search (residents of Winnipeg) OR criminal record check with vulnerable sector search (out-of-Winnipeg/province). Apply after April 1 and allow 4-8 weeks processing.

Do not apply before April 1 as you will be required to obtain another valid check.

You can find information on how to obtain a Police record check (including Vulnerable sector search), fees, and processing times, on the City of Winnipeg website. 

If applying for the Police record check online through the Winnipeg Police Services:

• select ‘unpaid practicum’ for the reason you are applying. The College of Nursing will not provide a practicum letter
• select ‘University of Manitoba - College of Nursing’ as the agency
• be sure to check the box that indicates you are requesting a vulnerable sector search
• you will receive an email notifying you that your Police record check is complete. Once complete, you must log in and select share with ‘UNIVERSITY OF MANITOBA – COLLEGE OF NURSING’ to grant access to your results to the College of Nursing. If shared with the College of Nursing online, you do not need to provide any additional copies to our office

Out-of-Winnipeg/province applicants can apply for the Criminal record check through their home jurisdictions or local RCMP. If submitting a physical criminal record check, the original documentation is required, copies are not accepted.

International applicants are required to obtain both:

1. a Canadian certified criminal record or police record check with a vulnerable sector search as well as; 
2. a criminal record check from their home country. International Criminal record checks must be notarized and translated to English. If you are unable to submit a record from your home country, please complete and submit an affidavit. The affidavit must be signed and sealed by a Notary Public

You may use the same police record check / criminal record check for both fall and winter applications.

ONLY police record checks / criminal record checks from the Winnipeg Police Services or the RCMP will be accepted.

For information on how to obtain a child abuse registry check, fees, and processing times, visit the Manitoba Government child abuse registry unit webpage. Carefully review all instructions to ensure that your application can be processed promptly.

Ensure you apply for the check well in advance of receiving your official letter of offer as this registry check can take approximately 4-8 weeks to receive.

The Child abuse registry check must be dated no earlier than April 1 of the current year for both fall and winter intake. Do not apply before April 1 as you will be required to obtain another valid check.

The original Manitoba Child abuse registry check documentation is required, copies are not accepted.

In jurisdictions where a Child abuse registry or equivalent does not exist, consult with the Student Service Office – nursing@umanitoba.ca.

Any applicant on the child abuse registry will be denied admission.

For information on how to obtain an Adult abuse registry report, fees, and processing times, visit the Manitoba Government adult abuse registry unit webpage. Carefully review all instructions to ensure that your application can be processed promptly.

Ensure you apply for the check well in advance of receiving your official offer as this registry check can take approximately 4-8 weeks to receive.

The Adult abuse registry check must be dated no earlier than April 1 of the current year for both fall and winter intake. Do not apply before April 1 as you will be required to obtain another valid check.

The original Manitoba Adult abuse registry check is required, copies are not accepted.

In jurisdictions where an Adult abuse registry or equivalent does not exist, consult with the Student Services Office – nursing@umanitoba.ca.

CPR – Health Care Provider (HCP) or Basic Life Support (BLS) level is required. 

Documentation can be submitted in the form of a copy of the card, picture of the card, or an electronic print-out of the certification. Documentation must indicate your full name, the date certified, and the level of certification. Do not submit your original card.

Students must be certified in Canada. You may choose to certify anywhere in Canada as long as it is at the HCP or BLS level.

Certify April 1 or later for both the fall and winter intakes as it must be valid for the entire academic year. Note that some CPR cards state they are valid for 2-3 years, however the College of Nursing requires you to be certified no earlier than April 1 of the current year.

The Faculty of Graduate Studies has implemented Advisor-Student Guidelines (ASG) to assist advisors/co-advisors and students in establishing mutually acceptable guidelines for their working relationship, thereby enhancing the graduate experience.

The ASG is required for all students in thesis and practicum routes. It is to be completed prior to the commencement of any research and no later than the submission of the student’s first Progress Report. Full details on the ASG can be found on the Faculty of Graduate Studies website.

Get an introduction to Grad Studies, including how to write at the graduate level, work with an advisor, apply for a scholarship, network and more. Learn more about graduate student orientation.

Below is a list of forms you will be required to complete during your program — these and any other forms that may apply to your program are available on the Faculty of Graduate Studies website.

Master’s:

• Report on comprehensive examination
• Thesis/practicum proposal
• Thesis/practicum title and appointment of examiners
• Master’s thesis/practicum final report

PhD:

• Program of study and appointment of advisory committee
• Thesis proposal
• Report on PhD candidacy examination
• Approval to proceed to PhD thesis examination

The Faculty of Graduate Studies Academic Guide contains all the rules and policies related to the Faculty of Graduate Studies. One of the major goals of this guide is to prevent potential problems that may affect the completion of a student’s program. It's equally your responsibility — as it is ours — to read and follow the policies outlined on the supplemental regulations for nursing.