Withdrawal deadlines

  • Last date to drop Fall Term 2021 and Fall/Winter Term 2021-2022, spanning courses with refunds
  • Fall Term Voluntary Withdrawal (VW) deadline
  • Fall/Winter Term spanning courses Voluntary Withdrawal (VW) deadline with Winter term refund
  • Last date to drop Winter Term 2022 and Winter/Summer Term 2022 spanning courses with refunds
  • Winter Term Voluntary Withdrawal (VW) deadline
  • Winter/Summer Term Voluntary Withdrawal (VW) deadline
Summer Term Important Dates

Irregular refund and VW deadlines

Refund and VW deadlines for courses offered outside the standard term dates have specific deadlines for each course. Please confirm refund and withdrawal dates with your faculty/school. You can also refer to the Academic schedule for dates.

Calculation of deadlines: refunds are offered before the completion of 15% of the course or program term. VW's are permitted before completion of 75% of the course or program for single term courses, and 58% for courses that span two or more terms, but no refunds will be granted.

Agriculture Diploma has specific refund and voluntary withdrawal deadlines as follows:

Fall Term


Sept. 28, 2021        Refund Deadline


Nov. 23, 2021         Voluntary Withdrawal Deadline

 

Winter Term


Jan. 28, 2022         Refund Deadline


Mar. 17, 2022         Voluntary Withdrawal Deadline

Changing a Course

Changing Course Sections after Registering

After registering for courses you may change your mind about the courses you chose or you may need to change your schedule.

To change classes or change sections within a course, you must drop the section you are currently enrolled in and add the section in which you have decided to join.

In the case of course sections that are linked (i.e. Lectures and labs), you must drop both the lecture and lab and then re-add both a lecture section and lab section.

Example:

You are registered in CHEM 1300, sections A01 and B01. You wish to change to section B03, but stay in section A01.

  1. Drop both A01 and B01
  2. Add both A01 and B03.

Dropping a Course

How to drop a course

It is advised that you speak with your professor or a faculty advisor before deciding to withdraw from a class, as this may affect your full-time student status, financial aid, and other matters.

To drop a class:

  1. Login to your Aurora account.
  2. Select ‘Enrolment and Academic Records’.
  3. Select the term in which you wish to drop classes using the ‘Select Term’.
  4. Select ‘Add or Drop Classes’.
  5. On your current list of classes, locate the course(s) you want to drop. Next to these courses will be a drop-down box, select either ‘Drop Web’ or ‘Voluntary Withdraw Web’ depending on which is available at the time.
  6. Click ‘Submit Changes’ at the bottom of the screen. To confirm that your course has been dropped, note that the course has been removed from your current registration record. The best place to view this is the 'Registration History' page in Aurora.

Keep in mind...

    • 'Drop Web' will be available as soon as your Registration Time is available and until the end of the registration revision period.
    • 'Voluntary Withdraw Web' will appear after the registration revision period until the final day to voluntarily withdraw from a course (the voluntary withdrawal deadline).
    • After the VW deadline there will not be option to drop a course using Aurora.

Confirming that a course has been removed

To confirm that you have successfully removed a course from your schedule:

  1. Login to Aurora
  2. Select 'Enrolment and Academic Records'
  3. Select 'Registration and Exams'
  4. Select 'Registration History'

Once on this page, you will see all of your current and past courses in chronological order:

Graphic explaining the Registration History page in Aurora.

Under the 'Status' column, the registration status for each course is displayed as well as the date that said status came into effect:

  • Registered Web means that you are currently registered for the course.
  • Voluntary Withdrawal Web means that you have VW'd from the course.
  • Authorized Withdrawal means that you received permission from your faculty to be removed from the course.
  • If the course does not appear in your registration history then you ARE NOT registered for that course.

 

Please note that Authorized Withdrawals follow a strict set of rules and regulations and are not available in all situations. For more information, see our Authorized Withdrawals page.

Authorized Withdrawals

 

Difference between Dropping and Voluntarily Withdrawing from a course

  • Dropping a course is removing your course from your schedule, within the Registration Revision Period. When a course is dropped within the revision period, you will not be charged the applicable fees for the course that was dropped.
  • Voluntarily Withdrawing (VW) from a course is removing a course from your schedule after the Registration Revision Period has ended. Courses that are voluntarily withdrawn are not granted refunds. If you VW from a course, you are still required to pay the owed tuition fees. A course that is voluntarily withdrawn will appear as a VW on your transcript.

Remember:

  • No refund will be issued for a VW'd course.

  • VW'd courses will be recorded on official transcripts and student records as a 'VW'.

  • Courses cannot be voluntarily withdrawn after the VW deadline applicable to that course has passed.

  • Courses that are not dropped by this deadline will be assigned a final grade.

Courses that were meant to be dropped but were not dropped will still be issued a grade, even if you stop attending class! Please be sure you are properly dropping your courses to avoid getting a grade of ‘F, no paper’ in the dropped section.

Cancelling your Registration

If after registering for courses, you decide not to attend, it is your responsibility to withdraw.

You are financially and academically responsible for all courses for which you are registered after the Revision deadline. The University of Manitoba will not cancel/de-register you from current term courses if you fail to pay your fees. If you are unsure of the dates for the current revision period, please see our Dates and Deadlines page.

Important Dates and Deadlines


Outstanding fees

Students with outstanding balances after the Revision deadline will be subject to a second late payment fee. This amount will be added to your fee account in Aurora.

Late fees       Fee Payment FAQs


Deregistration from courses

Students who fail to pay for courses will be placed on Hold and will be deregistered from any future term courses.

Failure to withdraw from courses that you are not attending will result in an F NP (F - No paper) grade being assigned to all courses in which you are registered at the end of the term. Students who are de-registered from courses in a future term may re-register only after their outstanding fees have been paid in full. Re-registration is subject to space availability in the course.

For example: If you fail to fail to remove your Fall Term courses before the end of the revision period, you will be responsible to pay for Fall Term and courses that span Fall/Winter terms, but will be automatically deregistered from Winter Term courses. 

Hold Status

Students who are placed on Hold will be denied access to most academic and administrative services until full payment is received.

Students on Hold must contact their home faculty for assistance in withdrawing from courses as this ‘registration’ function will not be accessible in Aurora Student.

Hold Status

Think before you drop...

You may consider voluntarily withdrawing from a class for a variety of reasons. Before you decide, be sure to:

  • Speak with your course instructor about your concerns and if there are strategies for improvement before the end of term;

  • Visit your academic advisor about your course load, study strategies, and options for possibly repeating the course later;

  • Be aware of course load requirements and the implications of a VW - if you have a government student loan, are a sponsored student, a Bison athlete, or are in any other type of situation that requires a minimum course load;

  • Refer to the First Year Planning Guide or the Academic Calendar to make sure you know where that course fits into your intended or current program;

  • Check to see if the course is required as a prerequisite for upper-level courses within your program;

  • Look at the Summer Term schedule to see if the course is offered again this year.

Temporarily leaving your studies

Leave of absence

Undergraduate students

Some undergraduate programs require registration in each academic year following admission and first registration. Other programs permit students to study in some terms and be inactive in others without the need to re-apply for admission. Consult your faculty/school section of the academic calendar or supplementary regulations available in faculty general offices for further details.

Academic Calendar

 

Graduate students

Students in the Faculty of Graduate Studies are expected to maintain continuous registration from admission through to graduation. Students who are unable to maintain continuous registration must contact their department to request approval for a leave of absence. There are specific regulations for parental leave and other exceptional circumstances. Contact the Faculty of Graduate Studies for details.

Faculty of Graduate Studies

 

Other types of Withdrawals

Authorized Withdrawal

An Authorized Withdrawal (AW) is extended to students who must withdraw from a course(s) for medical or compassionate reasons. AW requests must be supported by satisfactory documentation

Authorized Withdrawals

Required withdrawal from professional programs

Senate, at the request of some faculties and schools, has approved bylaws granting them the authority to require a student to withdraw on the basis of unsuitability for the practice of the profession to which the program of study leads.

This right may be exercised at any time throughout the academic year or following the results of examinations at the end of every year. This right to require a student to withdraw prevails notwithstanding any other provisions in the academic regulations of the particular faculty or school regarding eligibility to proceed or repeat. Where Senate has approved such a bylaw, that fact is indicated in the calendar chapter for that faculty or school. A copy of the professional unsuitability bylaw may be obtained from the general office of the faculty or school.

Attendance at class and debarment

Regular attendance is expected of all students in all courses.

An instructor may initiate procedures to debar a student from attending classes and from final examinations and/or from receiving credit where unexcused absences exceed those permitted by the faculty or school regulations.

A student may be debarred from class, laboratories, and examinations by action of the dean/director for persistent non-attendance, failure to produce assignments to the satisfaction of the instructor, and/or unsafe clinical practice or practicum. Students so debarred will have failed that course.

Course drop date

The course drop date in Fall and Winter Terms is one working day prior to the course add date. In Summer Term the deadlines to add or drop courses are the same.  Refer to important dates and deadlines

This date is of the registration revision period, which is the first two weeks of class.  You can use this time to attend classes, test out your classroom experience and determine if you will remain registered in the courses you have selected or if changes should be made.

Withdrawal policies and procedures