General Terms

What is the difference between Graduation and Convocation?

Graduation

  • Graduation is the term used when you have completed all the requirements for your program and the University of Manitoba Senate has approved the degree, diploma, or certificate you are eligible to receive.
  • You graduate when the Chancellor or President of the University of Manitoba confers degrees at Convocation to all graduands for that term.

Convocation

  • Convocation is the term used for the ceremony at which degrees, diplomas, or certificates are conferred to graduands.

What is a graduand and when am I a graduate?

Graduand

  • You are referred to as a granduad, as you are eligible to graduate but have not yet been conferred.

Graduate

  • Once your degree has been conferred, you can refer to yourself as a graduate.

What do you call the piece of paper I receive when I graduate?

Parchment

  • Is the paper your degree, diploma, or certificate is printed on.

Questions about Graduation

How many graduations are there in a year?

  • There are three graduations each year.
    • February - for those students who complete their degree requirements in the Fall Term and choose to graduate in February.
    • Spring - for those students who complete their degree requirements in the Winter Term and choose to graduate in May/June.
    • Fall - for those students who complete their degree requirements in the Summer Term and choose to graduate in October.
  • There are two Convocation ceremonies each year (Spring and Fall).
    • All February graduates are invited to participate in the Spring ceremony.

Do I need to do anything to graduate?

  • If you are an undergraduate student, you need to declare your intent to graduate through Aurora.
    • Log in to Aurora
    • Select "Enrolment and Academic Records".
    • Select "Declarations" and follow the instructions.
    • If the date you wish to graduate does not appear,  contact  your Faculty's academic advisor, you may have missed the online application deadline.
  • If you change your graduation date, either accidently or intentionally, contact an academic advisor in your Faculty immediately.

How do I know if I have completed the requirements for my degree?

What is the deadline for declaring my intent to graduate?

  • The deadline for undergraduate students to declare their intent to graduate is:
    • The last day of the registration revision period in September for a February graduation.
    • The last day of the registration revision period in January for Spring graduation.
    • The last day of the final registration revision period in Summer Term for Fall graduation.
  • For information about dates, refer to the Academic Calendar.

What do I do if I missed the deadline to apply to graduate?

How can I tell if I have declared my intent to graduate?

  • You can review your declaration to graduate in Aurora.
    • Log in to Aurora
    • Select "Enrolment and Academic Records"
    • Select "Student Information"
    • Select "View Student Information"
    • If you have declared a graduation date, the information will be listed.

Can I change my mind about my graduation date?

  • Yes, you can do this through your Aurora account.
    • Log in to Aurora 
    • Select "Enrolment and Academic Records" and follow the instructions
    • If the date you wish to graduate does not appear, contact your Faculty academic advisor 
  • If you are changing your graduation date close to the original date declared (within 30 days), make sure you notify your faculty academic advisor to ensure that your intended graduation date is updated.

Will I be sent something confirming that I have declared my intent to graduate?

  • There is no mailing specifically confirming that you have declared your intent to graduate.
  • Information in regards to graduation will be emailed to you at your myumanitoba email address 6-8 weeks prior to the graduation date. 
    • This information is sent to all students who have declared their intent to graduate, whether they have met their degree requirements or not.
    • If you receive graduation information, it does not mean that you will be graduating.
  • It is your responsibility to ensure that you have met all the requirements for your degree.

Do I graduate once my coursework is completed?

  • No, the completion of coursework does not mean that you have graduated.
    • Each potential graduate's record must be reviewed by their Faculty and approved by the University Senate.
      • As an example, if you finished your coursework in December, you will not graduate until the date in February designated by the University as the graduation date.
  • Additionally, even if you have completed the coursework and have met the requirements, you will not graduate until you have declared your intent to graduate.

Will my transcript prove that I graduated, and will it prove that I have completed the requirements for my degree?

  • No, your transcript will reflect that you have earned your degree only after you have graduated.

If my faculty has a ring, pinning, or other ceremony, is that on the same day as graduation?

  • Often these are held on separate days.
    • For further information, contact your faculty.

If my employer wants to know that I have finished my degree requirements and that I will be graduating, what do I do?

  • You can contact the Registrar's Office to apply for a Confirmation of Eligibility to Graduate letter.
  • Additionally, you will receive an email confirming that Senate approved your application to graduate.
    • This email will arrive within 5 business days of Senate approval.

What does it cost to graduate?

  • There is no graduation fee.
    • However, students attending Convocation are responsible for the cost of renting their academic attire.
    • For further information, refer to the graduation and convocation website.

I have financial holds on my records, can I still graduate?

  • Even if you owe the University of Manitoba money, you can still graduate and attend Convocation with your graduating class.
    • However, you will not be issued your parchment until that hold is cleared.
  • The most common outstanding fees include late tuition payment, unpaid parking tickets, and overdue charges at the library.
    • All outstanding fees should be cleared two weeks prior to graduation to make sure your parchment is available.
    • You can check your Hold status on Aurora.

After Graduation

Will I automatically receive a transcript after I graduate?

  • Transcripts are not automatically sent upon graduation.
    • If you require a transcript, you will need to order one.

What do I do if I have damaged my parchment?

  • You can order a replacement parchment if your parchment is damaged.
    • If your parchment is lost or stolen, follow the above instructions to order a replacement parchment.
    • Replacement Parchments are not an exact duplicate of your parchment but is the same size and uses the same type font, paper, stock, and seal, and is laid out in parchment format.

If I have changed my name since I graduated am I able to request a parchment with the new name?

Updated: September 28, 2021