Faculty of Arts Endowment Fund (AEF)

In recent years, the AEF has funded such things as:

• The enhancement of instructional and research facilities and equipment
• The encouragement of innovative student and support staff activities
• Visits by guest speakers, researchers and visiting professors
• Special library acquisitions related to teaching and research
• Undergraduate and graduate student run conferences
• Film festivals
• Student study space renovations
• Student participation in off-campus conferences or meetings of a specialized nature (Labour Law, Model UN)
• Special cultural events with invited guests (musicians, artists)
• Student publications
• Support staff professional development
• Student travel and conference fees to present research results at meetings or conferences

The AEF does not support:

• Course related expenses for students such as tuition fee, books, assignments, attendance to a conference as a course requirement, thesis and final project expenses.
• Licenses, software subscriptions and memberships
• Personal documents (passport, visa and other travel documents) and the expenses to obtain them (transportation expenses etc.) are not eligible for claims
• UM employees are not allowed to receive honoraria or gift cards
• Honorariums will no longer be funded. Student groups can claim per diem for participants/speakers according to University guidelines
• Applications to fund unspecific events and requests
• Request for money to be deposited into department student club’s bank account.
• Something that is for personal benefit
• The direct cost of individual research projects that would be funded by competitive research grants
• Applications from individual who is outside of the Faculty of Arts
• Applications from student clubs that have no connection with the Faculty of Arts departments or programs
• Third party travel and other expenses if the event is not in University of Manitoba or Winnipeg
• Fundraising or Manitoba style socials
• Alcohol expenses
• Student volunteering in conferences unless the volunteers are registered volunteers and there is a proof to be submitted along with the application
• Payment to a student for organizing and volunteering to execute planned events
• Conference attendance
• Conference participation and expenses for faculty members
• Predatory conferences
• Invitation to a student to speak in a course
• Request for computer equipment, lab equipment, or furniture
• Donations or contributions to charities or not for profit organizations 

The following funding rules will normally be followed:

1. Applications will be funded in whole or in part, up to a maximum of $3,000 per applicant.
2. Domestic travel costs will normally be funded to a maximum of $900.
3. International travel costs will be normally funded to a maximum of $1,800.
4. Per diem rates will be set according to the University of Manitoba’s governing document. Please refer to University of Manitoba Travel Services for details.
5. Other sources of funding available to the applicant will be considered in adjudicating applications.

The criteria for eligibility are:

• Applicant is a registered student in the Faculty of Arts; or a registered graduate student in a Faculty of Arts discipline; or a postdoc whose advisor, during the period when funding is requested, is a member of the Faculty of Arts; or a current sessional faculty member in an Arts discipline; or a member of support staff or academic staff in any Arts department or program. 
• Applicant has completed the application on time, in full and submitted satisfactory supporting material.

Applications for the Arts Endowment Fund will be entertained for the following funding periods:

• Expenses incurred retroactive to the allowable period for incurring expenses will not be funded. 
• Priority will be given to first time applicants. 

Preparing and justifying the budget:

1. Provide briefly detailed explanations for your proposed expenses.
2. Provide quotations or invoices for conference fees, airfare, hotel, and/or transportation costs for visiting speakers or conference participants and for claims for materials or equipment over $500.
3. Explain why equipment, materials or supplies may not be obtained through the operating or capital budgets of the Faculty of Arts.

Supporting materials:

1. Provide evidence of acceptance to conferences or meetings indicating your role (participant, speaker, poster, discussant, etc.). Individuals or groups presenting at these events will be given top priority for funding. Requests for funding for attendance-only at conferences will not be eligible for travel or accommodation costs. Only admission fees will be eligible.
2. Provide other supporting documents that justify or explain your budget.

Forward applications to:

Anthea Roulston, Dean's Office Assistant
Anthea.Roulston@umanitoba.ca