Depositing help & FAQ
Getting help with depositing
Depositing into MSpace requires a certain level of understanding about open scholarship, and both the descriptive information and rights/obligations of the scholarship that will be deposited. Sometimes, these concepts are difficult to navigate. MSpace is a preservation vehicle for UM scholarship that also provides public access and/or discovery. It is the role of the repository staff to try to ensure quality descriptive information is in each record that improves discovery and aids in copyright and license compliance and transparency.
Research publications
- Descriptive information/metadata about an item
- Contact the respective liaison librarian or
- submit an MSpace Request form.
- Creator copyright concerns
- Contact the Copyright Office, or
- submit an MSpace Request form.
- Meet existing or future publisher obligations
- To submit a takedown (withdraw) request
Thesis and practicum
Prior to deposit
- View the video and powerpoint for a live walkthrough, key copyright information, possible publisher obligations and Q&A
- For thesis descriptive information/metadata
- Contact the respective liaison librarian for the program, or
- the Student Program Advisor, or
- submit an MSpace Request form
- For creator copyright concerns
- Contact the Copyright Office , or
- submit an MSpace Request form
- Meet existing or future publisher obligations
- In preparing the item (e.g. scanning large sized pages into pdf)
During deposit (either in Active Submission or Review Period)
- For corrections and/or technical problems, contact the Student Program Advisor, or submit an MSpace Request form
MSpace FAQ
Copyright
For graduate students seeking copyright guidance for thesis, see Copyright support for students.
Research publication FAQ
Once I deposit the item in MSpace, can I deposit elsewhere?
If you have rights to deposit and make it available then there should be no restrictions to deposit in other repositories and/or engage in other methods of distribution. If the work has been previously published and/or subject to conditions, always ensure that these modes of distribution are permitted.
After I deposit and it is officially open, and then I choose to enter a commercial publisher contract with content that is contained in that deposit, can I apply a retrospective embargo to the deposited work?
Each case is unique but in general, only in exceptional circumstances will the MSpace staff be willing to apply a retrospective embargo. It is advised that the author negotiate with the publisher for author rights or grant allowance for the deposit.
What happens if I am a co-author of a work, and my colleague, who was the depositor of the work, submitted without my permission and I do not want the work deposited/available in MSpace?
Each case is unique but, if possible, we will contact the depositor to inform them of the request. Then the MSpace Admin will follow the Takedown policy and procedure.
I think the previous publisher of the work has made some citation stipulations that need to either be in the record or on the item itself. How do I do that?
If citation and/or referring information needs to be added to the item itself, contact your respective liaison librarian or the Research Publication deposit contact. If the information needs to be in the record, enter the citation information which is part of the deposit process.
By depositing in MSpace will I be in compliance with the open access policy of my funder?
As a general rule, yes, so long as you obtained the appropriate permissions and conditions of the publisher agreement. If you are unsure please contact the relevant staff listed in the depositing help section of this page.
I notice that there are only permanent URLs available in MSpace. Can I have a DOI applied to the record?
This is available upon request until auto-assigning of DOIs to deposits has been activated. Contact Main MSpace Inquiries to request.
I am not sure about the Date of Availability to set the embargo on the item being deposited. Where do I go for that information?
See the terms of publication set by the publisher; but it is usually the first day after the day of publication plus the duration of the embargo.
Thesis/practicum FAQ
I have just submitted my thesis/practicum to MSpace. How long will it take for it to be approved?
The time it takes for a thesis submission to be checked and approved by the Faculty of Graduate Studies varies, depending on the volume of submissions currently being processed. It can take up to several weeks. See Thesis/Practicum Approval Process on the depositing theses pages.
I checked on the status of my submitted thesis in MSpace and it said ‘awaiting editor’s attention’. What does this mean?
The status ‘awaiting editor’s attention’ means that your thesis is currently in the MSpace submission pool, awaiting checking and approval by the Faculty of Graduate Studies. See Thesis/Practicum Approval Process on the depositing theses pages.
It has been several weeks, and my thesis has still not been approved. The submission deadline has passed. What if I’m asked to re-submit my thesis? Will I still be able to graduate?
If you have made your initial submission before the deadline, you are still eligible for graduation.
I made a mistake in my thesis submission. What do I do?
Please contact the MSpace Thesis administrator, describing the issue and we will notify the Faculty of Graduate Studies.
My thesis is now in MSpace, can I make some further changes to it?
It is the policy of the Faculty of Graduate Studies that no changes be made to a thesis once the record has been made publicly available in the MSpace collection.
Contact us
Research Services & Digital Strategies
Elizabeth Dafoe Library
University of Manitoba
Winnipeg, MB R3T 2N2 Canada