Research publications

Describe (page 1)

1. Author

GUIDANCE

For each name, use the Lookup function FIRST:

  • Enter name as “Family (last) Name, First Name.”
  • Wait until Processing indication disappears.
  • Select the name with the ORCID ID (ensure the ID is correct or the wrong person with the same name will be assigned).
  • There may be duplications of the same person; if this is the case, choose one of the profiles.
  • If the name cannot be found, exit the Look up and add their name in the text boxes with respective information and then click ADD.

INSTRUCTIONS

  1. Enter in order of author list (i.e., First author is to be entered first etc.).
  2. If using the Lookup, after name selection the name will appear in the text boxes; Click ADD.
  3. If Lookup does not provide the name with corresponding ORCID, then add the name in text boxes; Click ADD.
  4. If a name has been entered in incorrectly, the name can be selected to be removed HOWEVER the author order is not maintained and so all following names will need to be re-entered.

2. University of Manitoba affiliation

GUIDANCE

Select the primary unit affiliation within the University of Manitoba:

  • Only 1 affiliation can be selected.
  • The affiliation will direct the MSpace admin to map the deposit to its respective community/collection.
  • If multiple unit affiliations are a possibility, select the affiliation of the first Manitoba author in the author list.

INSTRUCTIONS

  1. Select the unit affiliation that of the individual(s) from University of Manitoba.

3. Title

GUIDANCE

Identify the main title of the work; if the title and/or body of the work is in a language other than English, enter the non-English title here.

INSTRUCTIONS

  1. Enter the title of work in the text box in sentence format respecting capitalization of proper nouns corresponding to the given language.

4. Other or alternative title

GUIDANCE

If the title is in another language other than English, provide the English equivalent title here.

INSTRUCTIONS

  1. Enter the title of work in the text box in sentence format respecting capitalization of proper nouns corresponding to the language rules of the title.

5. Abstract

GUIDANCE

Consider applying existing abstract if available or otherwise compose a concise summary that would aid in discovery; there is a maximum of 300 words.

INSTRUCTIONS

  1. Enter the abstract or descriptive paragraph for the work.

6.  Keywords

GUIDANCE

Consider including author keyword and other descriptive words, phrases:

INSTRUCTIONS

  1. Enter the word or phrase and click ADD.

7.    Content type

GUIDANCE

For improved discovery select the type that best describes the work

  • Only 1 type can be selected.
  • Types are listed in alphabetical order.
  • Subtypes (e.g., Journal – Article, Journal – Editorial) are grouped together.
  • See What you can deposit, Table 1 for the complete list of resource types with their definitions for more information.

INSTRUCTIONS

  1. Select the type from the drop-down list that describes the work being deposited.

8.    Language

GUIDANCE

Select the language that describes the primary language of the work.

  • Only 1 language can be selected.
  • If bilingual/multi-lingual, select Multiple Languages.
  • If the language is not listed, select ‘Other’.
  • If text is not included (i.e., the work is an image or musical notation), select ‘N/A’.

INSTRUCTIONS

  1. Select the type from the drop-down list that describes the work being deposited.

Describe (page 2)

9.  Date of publication or distribution

GUIDANCE

This is dependent on whether the work deposited has been previously published or unpublished

  • Unpublished Works: the creation date or last date of modification before deposit
  • Previously Published Works: this is the date of when the original publication was issued
  • Year (YYYY) is required; Month (drop down); DD if available

INSTRUCTIONS

  1. Enter the date according to the guidance in the format YYYY; Month (drop down); DD.

10.    Persistent identifiers

GUIDANCE

This applies if the work deposited has been previously published or otherwise assigned an identifier (ie., deposited elsewhere)

  • Add all relevant identifiers: DOI, ISBN, ISMN, ISSN, PURL, URI, Other
  • Enter the DOI without the prefix https://doi.org/... (e.g. 10.1002/j.1538…)
  • ‘Other’ would include identifiers not available in the list
  • Some of these identifiers are resource specific (e.g. ISSN, ISMN)

INSTRUCTIONS

  1. Select the respective identifier label that describes the identifier to be entered.
  2. Enter the identifier for the work; click ADD.
  3. Multiple identifiers can be added.

11.    Citation information (for previously published works)

GUIDANCE

This is for previously published works only; click Next (at bottom of page) if not applicable.

  • Elements are the components of a citation.
  • If the work was produced as part of a conference, add conference information as applicable.
  • This information assists validation of deposit rights (for mediated deposit); if this information is not provided and yet the item indicates that it has been previously published, the deposit will be rejected, and the depositor will be asked to provide this information.

 
INSTRUCTIONS

  1. Publisher:  Enter here the name of the publisher. For journals, put journal name.
  2. Citation Title: Name of larger work (only relevant if the work deposited is part of a larger work e.g. chapter/section of book, report)
  3. Citation Volume: Journal description, if applicable/available
  4. Citation Issue: Journal description, if applicable/available
  5. Citation Edition: Book description, if applicable/available
  6. Citation Start Page: Self-explanatory; if electronic, add what is available (e.g., e14)
  7. Citation End Page: If applicable.
  8. Citation Conference Place: if physical, add City, Country here; if virtual, provide URL
  9. Citation Conference Date:  Enter date in YYYY-MM-DD format. For date range, start and end dates separated by a hyphen (e.g., 2011-10-16 – 2011-10-20)

Describe (page 3)

12.  Primary funder name

GUIDANCE

Completing this field is strongly encouraged for improved discovery to the Tri-Agencies

INSTRUCTIONS

  1. Enter the primary funder full name

13.    Primary funder identifier

GUIDANCE

Completing this field is strongly encouraged for improved discovery to the Tri-Agencies

  • The funder name entered in the previous field has a corresponding identifier: enter the identifier here.
  • Find the name and corresponding identifier using the Crossref Funder Search or download the .csv file for the full list.
  • Example: Canadian Institutes of Health Research’s identifier https://doi.org/10.13039/501100000024.

INSTRUCTIONS

  1. Enter the primary funder DOI.

14.    Award

GUIDANCE

Add this information that corresponds to the information provided by the respective primary funder name and id.

 INSTRUCTIONS

  1. Title: Enter the award full name.
  2. Number: Enter the unique grant or award number.
  3. URL: Enter the link address of the grant/award landing page

15.    Additional funding and/or sponsors

GUIDANCE

Add all additional funding information

  • For each award enter in the following order (per line):
    • Funder/sponsor name (in full); grant name; grant ID

INSTRUCTIONS

  1. Enter information in large text boxes according to the order indicated in the guidance for this field.

Upload (page 4)

GUIDANCE

The following should be prepared before upload

  • DO upload the principal work first (e.g. research paper). The file should be named as LastName_FirstName.pdf (e.g., Doe_Jane.pdf).
  • Supplemental files should be named using alphanumerics, lower case, and underscores (e.g., experiment_data_1.csv).
    • Supported formats include: textual (.doc, .docx, .pdf, .txt), image (.png, .jpeg), audio (…); see also Content policy
  • DO NOT upload password-protected files.
  • If multiple files are to be deposited (ie. Supplemental files), each file can have its own access (open v. embargo) with its own release date.

INSTRUCTIONS

  • File Description: Enter a phrase or word descriptor that describes the work (e.g. article, musical composition); for supplemental work enter “Supplemental: [word/phrase descriptor]”
  • Embargo release date: use the calendar popup
  • Embargo reason: include the justification for the embargo; see the following examples for some standard language (see also Assistance for Deposit):
    • Publisher stipulates a 12 month embargo for green deposit
    • Patent pending; embargo required for IP protection

Review (page 5)

This page allows depositor to revise metadata provided on any of the previous 4 pages.

Distribution license (page 6)

The Distribution License that asks depositor to agree to various release conditions.

Compete submission (page 7)

The final record which will be available to MSpace Admin for mediated deposit review.

Contact us

Research Services & Digital Strategies
Elizabeth Dafoe Library
University of Manitoba
Winnipeg, MB R3T 2N2 Canada