Using JUMP to submit your PhD thesis
You submit your thesis to your examining committee through the PhD Distribution Portal, located in JUMP. Below are complete instructions on how to submit your thesis to the committee and for what to expect after your thesis has been submitted.
The Ph.D. Thesis Distribution Portal is located on the ‘Graduate Studies’ tab in JUMP. This is the method Ph.D. students use to submit their thesis for official distribution to their examining committee.
To access the portal, you will need to:
- Log in to JUMP
- Click on the ‘Student’ tab
- Click on ‘Graduate Studies’ tab
- Click on the “Submit Thesis for Ph.D. Distribution’ link under ‘Graduate Studies –Thesis Portal’
- Student Information: Enter student and program information (i.e.: email, program, anticipated graduation date, etc.)
- Thesis Information: Enter thesis title and abstract. Use the ‘Select File’ buttons to upload a PDF version of your thesis and ‘Approval to Proceed to PhD Thesis Examination’ form.
- Committee of Examiners: Enter the names, departments/units and email addresses of your examiners.
- Click ‘Submit’
Your Student Program Assistant is available if you have any questions.
Students should check their @myumanitoba.ca email account regularly as
continuous information is emailed to students throughout the distribution process.
Once a thesis and the “Approval to Proceed to Ph.D. Thesis Examination” form has been submitted to the Ph.D. Thesis Distribution Portal in JUMP:
- The student will receive an email confirming that their thesis has been received. Email notification is also sent to the department/unit contact person to inform them that the student has submitted their thesis to the JUMP portal for thesis examination.
- Email notification is sent to the advisor/co-advisor to request that they submit the names of three (3) distinguished scholars from outside The University of Manitoba with particular experience in the field of the thesis research and significant Ph.D. student supervisory/examination experience to serve as the external examiner. Recommendations must be submitted through the Ph.D. Thesis Submission portal on JUMP and must include:
Advisors and/or departments/units must contact the prospective external examiners to obtain this information and determine if they are available to review the thesis. The external examiner will be chosen by the Faculty of Graduate Studies Associate Dean and will remain anonymous until the external examiner’s report is received.
- A CV of each of the prospective external examiners;
- A short statement explaining:
The rationale behind the recommendations;
The prospective external examiners’ qualifications (if not already explicit on the CV). This includes a current list of their scholarly publications and research activities and, importantly, their experience with Ph.D. student supervision/examination (e.g., Ph.D. students they have supervised to completion; Ph.D. students they are currently supervising; experience serving as external examiner for Ph.D. examining committees).
- Once the submission has been reviewed by the Faculty of Graduate Studies and an external examiner has been chosen by the Associate Dean, the thesis examination will be initiated. Email notifications will be sent to:
- Internal and external examiners providing them with a link for accessing a .pdf copy of the candidate’s thesis (and supplementary files if applicable) and instructions for submitting their report. Internal and external examiners are requested to submit their detailed reports within four (4) weeks. The Faculty of Graduate Studies will email individual examiners a reminder if their report hasn’t been received after four (4) weeks.
- The student and advisor/co-advisor to inform them that the thesis examination is now in progress. They are reminded that while the thesis is undergoing review, no communication is permitted with examining committee members regarding the thesis until all internal and external examiner reports have been received.
- Once all examiner reports are received, they are distributed via email to the advisor/co-advisor, internal examining committee members and the Department/Unit Head. The advisor/co-advisor is/are asked to share the reports with the student. They are also provided with information concerning scheduling the Ph.D. Oral Defence. Please see the “Guidelines for Ph.D. Oral Examinations (PDF)" document on this webpage for information concerning scheduling the oral defence.
Please see “Doctor of Philosophy General Regulations” for complete information regarding the Ph.D. thesis examination process and procedures.