Instructions on creating interactive posters/presentations
To participate in the Centre on Aging’s virtual Spring Research Symposium, we are inviting students, post-doctoral fellows and Centre Research Affiliates to participate in the poster session. All posters will be available for viewing online for a limited time on May 3–4. Audio narration is mandatory for either your poster or presentation. Presenters can choose one of two options to submit their poster:
- Submit a traditional academic poster
Presenters can submit a traditional academic poster with narration in a PowerPoint slide. The time limit for the narration is five minutes. As the posters will be static (i.e., there will be no zooming into specific elements of the poster), presenters must format their poster appropriately (use large font sizes and images, etc.).
- Present using PowerPoint slides
Presenters will be allotted five minutes to present using a total of five slides (includes any title or reference slides) maximum to discuss their research. Presenters would still be required to use the audio narration in PowerPoint for the viewing audience.
What does that mean for you as a poster presenter?
The poster session will stream live for a limited period. To view the posters/presentations, Symposium virtual attendees will click a link on a Table of Contents for the poster session webpage to view the poster.
How to submit your poster:
Submissions must be received by Thursday, April 1, 2021, to allow the files to be prepared for an online viewing format. For this year only, presenters do not have to submit an abstract in advance. Students, post-docs and Research Affiliates should submit their final narrated poster/presentation version only.
Email your poster to email@example.com or submit it via Dropbox. All submissions will be reviewed by Centre staff. Any poster deemed inappropriate or does not include aging related content will be excluded from the poster session.
Any poster submissions received after April 1 will not be accepted..
How to create an audio narrated poster
- Create your poster in PowerPoint as you normally would. If you would like a copy of a poster template, contact firstname.lastname@example.org.
- Use appropriate, respectful language when discussing older adults. Reference the following article When it comes to older adults, language matters: Journal of the American Geriatrics Society adopts modified American Medical Association Style. DOI: 10.1111/jgs.14941.
- Ensure that you are following appropriate copyright standards. You should be citing your sources and using Creative Commons or Public Domain images. Visit the UM Copyright Office’s website for additional information.
- Due to the virtual nature of the poster session, students, post docs, and Research Affiliates will be unable to present their poster/presentation in a traditional manner. To provide context about your poster, you must provide audio narration. The narration simulates what you might do with someone in-person.
Think of it as if you were providing a virtual tour of your poster. Provide a maximum five minute narration. Walk the audience through your poster by:
- pointing out specific features on your poster
- highlighting certain elements of figures, tables or pictures, etc.
- discussing how you conducted your research
- using plain language, as attendees come from a variety of backgrounds and disciplines, and the general public
- speaking clearly and at a steady pace
- Files must now be submitted in an MP4 file format. Record your presentation in Zoom that should be no longer than five minutes. If you need help recording, view this short video tutorial on preparing your PowerPoint presentation in Zoom.
- Submit your poster in an MP4 file format in the following format: Last name_First name_Poster title. This will help us for preparing the files for the online format.
- Email your final poster version to email@example.com or use Dropbox. We will confirm receipt of your poster once received.
- Closer to the Symposium date, you will be contacted with information on where to find your poster/presentation online..
Recording your poster presentation
- To ensure that the presentations will be formatted accordingly, record yourself in Zoom.
- Submit your video file. Save your file named in the following format: Last name_First name_Poster title.
- Email your final video file to firstname.lastname@example.org or use Dropbox. We will confirm receipt of your poster once received.
Closer to the Symposium date, you will be contacted with information on where to find your poster/presentation online.
If you have any additional questions about the poster session, contact Rachel Ines.