Reading Lists & Course Reserves - instructors

1. Select the ADD ITEMS + button from the tool bar at the top of your reading list.
2. Click Library Search.
3. Enter your search criteria. You can use filters and the Advanced Search to help you find what you need.
   TIP: If you already have your readings collected in another document, just copy and paste in a title.
4. View your search results. Results include information about the resource’s format and its availability (e.g. Full text available, Open Access).
5. Drag and drop to add a resource to your list. Items available online will immediately be marked "Complete" and will include a link to the resource. Physical items will be marked "Being Prepared and show the library where the book is physically available at."
   
   NOTE: Adding a physical library item to your list will not automatically place the material on reserve for your course. A request must be created. See Place print materials on reserve for instructions.

The "Cite It" browser extension makes it easy to link to online items not found in the Library Search. These may include YouTube videos, websites, government reports/documents and more. You can also use Cite It to add items from the Libraries Collection.

1. Click the icon with your initials in the top right corner of the Reading Lists tool and select Cite It!
2. Drag and drop the CITE IT! Link to your browser’s bookmarks bar.
3. You are now ready to add online resources:
   1. Go to the webpage containing the resource you wish to add.
   2. Click the Cite It! button in your bookmarks bar.
   3. In the pop-up window, fill in or edit any of the citation information.
   4. Select the list you want to add the resource to from the drop-down list.
   5. Click Add & Close.

TIP: Cite it! will tell you if the resource is covered by your library at the top of the pop-up window. Look for the green flag!

Instructors can request a digitized copy of a portion of a library book  or article through Reading Lists in UM Learn.

• New Copyright Clearance Feature: If your students need to read more than 1 chapter or greater than 10% of a work that the library has in a physical format only, make a regular digitization request through Reading Lists and the Libraries will try to obtain copyright permission for the portion needed on your behalf (some restrictions apply). Please be advised that requests for greater than 10% of a work may take longer than 2 weeks to be completed. 
• If you would like electronic access to an entire library book or item, please contact your subject librarian for assistance.
• If you own a copy of an item that the Libraries do not hold and wish to have a portion digitized for your course, please contact ReadingListsandReserves@umanitoba.ca.

Processing time

• Digitization requests for book chapters or articles are typically filled within 5-7 business days. Requests for greater than 10% of a work may take longer than 2 weeks to be completed. 
• Requests are filled in the order which they are received.
• Please note that some requests may require copyright review. If there are any problems with the digitization request, the Libraries will contact you directly.
• Instructors can make digitization requests throughout the term. You can submit digitization requests prior to publishing or after your list has been published.

Follow these steps to make a digitization request in Reading Lists

1. Add the item (i.e. book) to your Reading List using the Library Search feature or "Cite It" browser extension.
2. Select the item to see its full record.
3. Scroll down and select Digitization Request.

   

4. Fill in the form. Be sure to specify the correct pages for the chapter you need.
5. Click Submit. Your request is now in process (Status: "Sent"). You can continue to work on your list or publish it for your students to see. If there are problems with the digitization request, the Libraries will contact you directly.
6. Your requested material will automatically be added to your reading list once it's digitized. At this time, the item status will change to "Complete" and you will receive a notification via email and in the Reading Lists notifications. If you haven’t already, publish your list to allow students to access the material, or publish it later when you’re ready.

Wherever possible, requests for print course reserves should be submitted at least 1 week in advance of the course start date to ensure materials are ready on time.

Up to five working days will be required for processing reserve requests. Requests will be processed in the order received.

Print course reserves

Print course reserves provide equitable access to high-demand course materials. Print items placed on reserve are only available for short-term loans to accommodate the increased demand.

Course reserve materials may include resources from the Libraries' holdings or resources provided by the instructor. Please see the steps below for instructions on how to place Libraries-owned or instructor-owned materials on reserve.

Wherever possible, the Libraries encourages making electronic versions of material available rather than print formats.

Alternatives to print library materials

Print course reserves are available for courses being taught in-person only. For online courses, please consider electronic alternatives to ensure equitable access.

1. UM Libraries will try to obtain a digital version of an item, wherever possible. Please contact your liaison librarian for assistance. Note that if a digital version is available, the turnaround time for purchase is 7-10 days.
2. Click the Make a digitization request tab above to request a chapter or portion of a print book in the Libraries' collection.
3. Consider adopting an open educational resource (OER), for example an open textbook. Please contact your liaison librarian for assistance with OERs or visit our OER Guide.

Print reserve locations

Items can be placed on reserve in course reserve kiosks at Drake Centre, Education Building, Engineering & Information Technology Complex (EITC 3), Agriculture Building, Sciences & Technology Library, St. Paul's College, and Law Library; and at the service desks in Architecture/Fine Arts, Dafoe, Music, Health Sciences Libraries.

Not using Reading Lists in UM Learn? You can use the Reserve Request form to submit requests.

Follow these steps for Library Materials

1. Add the item (i.e. book) to your Reading List using the Library Search feature or "Cite It" browser extension.
2. Click the Add Tag button beside the item that you would like to request be placed on reserve.
3. Select the tag for the loan period required. TIP: Look for tags with the Book icon (Book icon = library tag that is not visible to students).
   • REQUEST – Place on course reserve (1 hour)
   • REQUEST – Place on course reserve (2 hours)
   • REQUEST – Place on course reserve (1 day)
   • REQUEST – Place on course reserve (3 days)
     Note that you can add print items to your list that you do not need on reserve. Just leave the item untagged.
4. By default, the item will be placed on reserve at the library where it is currently available. To request an alternate location, other loan period, or ask a question about the item:
   1. Click the item to open the item details
   2. Click Library Discussion in the right panel
   3. Enter your comment then click Submit Comment.
   4. When library staff respond, you will receive a notification.
5. Send your list for Library Review by clicking the Library Review button on the tool bar at the top of your reading list.

IMPORTANT: You must send your list for Library Review in order for your request to be received and processed. If you do not click Library Review, the Libraries cannot be held responsible for materials that are not placed on reserve.

Follow these steps to submit your own materials for reserve

Instructors are normally expected to supply packaging and labelling as necessary for the proper storage and control of reserve materials.

1. Select the ADD ITEMS + button from the tool bar at the top of your reading list.
2. Click Blank Form.
3. Enter as much information about the item as possible. The Title and Type are required. Click Add & Close.
4. Click the Add Tag button beside the citation you just created.
5. Select the tag for the loan period required. TIP: Look for tags with the Book icon (Book icon = library tag that is not visible to students).
   • Instructor Copy (1 hour) - Bring to Library
   • Instructor Copy (2 hours) - Bring to Library
   • Instructor Copy (1 day) - Bring to Library
   • Instructor Copy (3 days) - Bring to Library
6. Send your list for Library Review by clicking the Library Review button on the tool bar at the top of your reading list.
7. Prepare your item:
   1. Mark the item with your Name and the Course Code
   2. Prepare packaging and labelling as necessary
8. Drop your item(s) off at the Service Desk of the library location where you wish the material to be available. If the location’s service desk is not open, contact the library.

IMPORTANT: You must send your list for Library Review in order for your request to be received and processed. If you do not click Library Review, the Libraries can not be held responsible for materials that are not placed on reserve.

Instructors can upload their own materials to their Reading List, such as lecture slides or other course material that you’ve created. 

Copyright notice: Posting works which infringe copyright is prohibited.  All copied materials (such as journal articles, book chapters, reports, videos and images) uploaded to UM Learn and/or to its tools - including Reading Lists in UM Learn - must be compliant with the Copyright Act and the UM Copyright Guidelines. As well, materials must be clearly identified and/or referenced. Please visit the Copyright Office’s Instructor copyright guidance for more information. 

1. Select the ADD ITEMS + button from the tool bar at the top of your reading list. 
2. Click Upload a File then drag files or browse to upload them.  
3. Fill in the required information about the item:  
   1. Choose the copyright declaration that applies to the item (required)  
      • If it is your own material, choose “This file was authored by me and does not require copyright clearance”.  
      • If the files was not authored by you, be advised that all copied materials uploaded to Reading Lists must be compliant with the Copyright Act and the UM Copyright Guidelines. Please review the Copyright Considerations for materials on UM Learn before posting.
      • Once you have verified applicable guidelines, choose “This file is compliant with the Copyright Act and the UM Copyright Guidelines”. 
   2. Enter the Title and Author (required)  
   3. Choose the item type (required)  
   4. Enter additional details as needed.  
4. Click Add.  

If you uploaded a file that you authored or declared to be compliant with the Copyright Act and UM Copyright guidelines, it will be available immediately to students when you publish your list.

Other files may be subject to review before becoming available to students. 

To learn how to integrate your private Pressbooks into UM Learn, check out Getting started with Pressbooks or contact your subject librarian.