Constitution

Learn more about the University of Manitoba Retirees Association (UMRA) Constitution.

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Article 1 - Name

  • 1.1 The name of the association is the University of Manitoba Retirees Association (UMRA)

Article 2 - Purpose

  • 2.1 The purposes of the Association are:
    • 2.1.1 to act as a liaison between the retirees and The University of Manitoba;
    • 2.1.2 to promote and defend the interests of retirees in the pension and benefit plans of the University;
    • 2.1.3 to encourage and promote fellowship among the members of the Association, and to provide a means for continuing the associations which members enjoyed as employees of the University;
    • 2.1.4 to organize and promote recreational, educational, and other events of benefit to members;
    • 2.1.5 to facilitate interaction with other retiree/seniors organizations.

Article 3 - Membership

  • 3.1 Membership shall be open to all retirees of the University of Manitoba and their spouses/partners.
    • 3.1.1 A retiree is any person retired from employment at the University of Manitoba.
  • 3.2 A Member is one who has paid a membership fee.
  • 3.3 An Associate is one who has not paid a membership fee.

Article 4 - Executive committee

  • 4.1 There shall be an Executive Committee composed of:
    • 4.1.1 President
      • 4.1.1.1 The President, normally, shall be the previous Vice-President
      • 4.1.1.2 The President shall be responsible for the policy coordination and executive administration of the Association.
    • 4.1.2 Vice-President
      • 4.1.2.1 The Vice-President shall act for the President in the latter’s absence and fulfill any other duties assigned by the President or the Executive Committee.
    • 4.1.3 Immediate Past-President
      • 4.1.3.1 The Immediate Past President shall guide and assist the President, and fulfill such other duties as may be assigned.
    • 4.1.4 Secretary
      • 4.1.4.1 The Secretary shall keep proper minutes of general meetings and meetings of the Executive Committee.
    • 4.1.5 Treasurer
      • 4.1.5.1 The Treasurer shall keep proper record, in a form that can be audited, of all monies received and paid out.
      • 4.1.5.2 The Treasurer shall report on the Association’s finances at the Annual General Meeting.
    • 4.1.6 At least three and no more than five elected Members-at-Large.
    • 4.1.7 The Chairs of Standing Committees as non-voting ex-officio members.
  • 4.2 Elected members of the Executive Committee shall serve for a period of two years, and may be re-elected.
    • 4.2.1 The Executive Committee shall have the power to fill vacancies occurring on the Executive Committee for the unexpired term.
  • 4.3 Only Members shall be eligible for election to the Executive Committee.

Article 5 - Elections and Voting

  • 5.1 Voting members of the Executive Committee shall be elected at a General Meeting of the Association.
  • 5.2 Only Members shall be eligible to vote in elections.
    • 5.2.1 No Member may be represented by a proxy vote.

Article 6 - Committees

  • 6.1 Committees (ad hoc or standing) may be formed on the recommendation of the Executive Committee or of the general membership.

Article 7 - Meetings

  • 7.1 There shall be an Annual General Meeting of the Association, to be held in Manitoba, within 120 days of the end of the fiscal year, at a time and place decided by the Executive Committee.
    • 7.1.1 Notice of the Annual General Meeting shall be sent to Members and Associates not later than four weeks prior to the given date.
    • 7.1.2 Quorum for the Annual General Meeting shall be 10 Members.
  • 7.2 Other General Meetings of the Association may be called by the Executive Committee.
    • 7.2.1 Quorum for a General Meeting shall be 10 Members.
  • 7.3 The Executive Committee shall meet at least twice a year at the call of the President or at the written request of any three members of the Executive Committee.
    • 7.3.1 Quorum for meetings of the Executive Committee shall be five voting members.

Article 8 - Finances and Fees

  • 8.1 Membership fees shall be recommended by the Executive Committee and approved at the Annual General Meeting.
  • 8.2 The fiscal year of the Association shall be from July 1 to June 30.

Article 9 - Bylaws

  • 9.1 The Executive Committee may make bylaws for the administration and government of the Association.
    • 9.1.1 The Executive Committee may amend or repeal any such bylaws.
    • 9.1.2 The Executive Committee shall report the adoption or change of any bylaws at the next Annual General Meeting of the Association.

Article 10 - Amendment of the Constitution

  • 10.1 This Constitution may be amended at any Annual General Meeting of the Association.
  • 10.2 Constitutional amendments may be recommended by the Executive Committee or by any five Members of the Association.
    • 10.2.1 Members wishing to propose an amendment to the Constitution shall submit it in writing to the Executive Committee at least 60 days prior to the Annual General Meeting.
      • 10.2.1.1 The Executive Committee shall present such an amendment to the Annual General Meeting, indicating whether it supports or does not support the amendment.
    • 10.2.2 Recommended amendments shall be included in the notice of the Annual General Meeting.
  • 10.3 A two-thirds majority of Members present and voting at the meeting is required for a constitutional change.

Change history

  • Amended: October 19, 2019
  • Amended: October 13, 2012
  • Amended: October 15, 2011
  • Amended: October 14, 2006
  • Adopted: October 16, 2004

Contact us

University of Manitoba Retiree Association
c/o Learning & Organizational Development
309 Administration Building
University of Manitoba
Winnipeg, MB R3T 2N2 Canada

retirees@umanitoba.ca
204-474-7175