Canada Research Chair public accountability and transparency
We all benefit from the social and economic advantages of an inclusive culture by drawing on the skills of all people. The University of Manitoba is committed to improving the governance, transparency and monitoring of equity, diversity and inclusion within the Canada Research Chair (CRC) program. This includes actions that will support us in making swift progress towards meeting and exceeding our targets, in addition to ensuring that the essential principles of equity, diversity and inclusion are strengthened within the program.
List of Files
- CRC EDI Action Plan 2021-22 (June 15 2022)
- CRC EDI Progress Report June 15 2022
- UM EDI Action Plan Sept 2021 (PDF)
- EDI Progress Report 2019 and 2020 (PDF)
- 2019 Addendum to 2006 Canadian Human Rights Settlement Agreement (PDF)
- UM - Allocation and Utilization of Chairs - July 2022
- CRC Equity Target Setting (PDF)
EDI Contact Person:
Dr. Karen Schwartz (she/her)
Equity, Diversity, and Inclusion Research Advisor
Office of the Vice President (Research & International)
110 Admin Building
University of Manitoba
University of Manitoba Statement of Commitment to Equity, Diversity and Inclusion and the Canada Research Chair Program
University of Manitoba is firmly committed to ensuring equity, diversity and inclusion within the Canada Research Chairs program. This statement expresses our ongoing commitment to fostering a culture where all people feel valued, respected and included. Three of our institutional priorities, Creating Pathways to Indigenous Achievement, Building Community that creates an outstanding learning and working environment and Forging Connections to foster high impact community engagement in the Strategic Plan guide and direct our approaches to creating an inclusive and diverse environment.
In accordance with our equity, diversity and inclusion priorities, we are committed to ensuring that all Canada Research Chair applicants have fair and equitable access to opportunities throughout hiring, retention and advancement. Racialized persons/persons of colour, Indigenous Peoples, Persons with Disabilities and Women have traditionally and are currently underrepresented in the Canadian workforce. The University of Manitoba acknowledges that strategies are necessary to ensure that researchers who are members of these groups are better represented among nominations for Canada Research Chair positions.
Canada Research Chairs Program
Strategies to raise awareness of the University of Manitoba’s commitment and benefits of equity, diversity and inclusion within the CRC program and broader research enterprise
Strategies as per the University of Manitoba’s Strategic Research Plan:
- Ensuring efforts are made to have an appropriate balance of designated groups on all search committees;
- Including a statement in CRC advertisements that particularly encourages members of the designated groups to apply;
- Mandatory training of all search committee chairs on processes and issues related to equity and diversity;
- Appointing the Associate Vice-President (Research) to all CRC search committees as the equivalent equity officer;
In addition to the strategies within the Strategic Research Plan, the following strategies are or will be employed to generate awareness of equity, diversity and inclusion:
- The University of Manitoba’s website on Diversity and Inclusion
- A strong community is about people, and valuing all people within it. At the University of Manitoba, diversity is one of our greatest assets. Building inclusion and equity in our community means supporting all of our employees to succeed, and amplifying the diversity of our faculty and staff students to reflect the diversity of our student population and of our city. At the U of M, our strength lies in people. Let’s build our community together.
- The U of M believes in the inherent dignity of all people, and the right of all to participate in success at our University. We respect our differences, celebrate our commonalities, and are united in our mutual focus on intellectual achievement. Alexander Kennedy Isbister, made the first donation to the U of M in 1885, of $83,000 and 4000 books. This remarkable act of generosity by Isbister, who was a Métis scholar, educator, lawyer, and author, came with only one stipulation: that the money be used for scholarships and prizes for all who merited them, regardless of sex, race, creed, language or nationality. Equity, diversity and inclusion are at the foundation of our University values. We want to build on this strong legacy.
- We collect data on the representation in our workplace of women, Indigenous peoples, persons with disabilities and racialized persons in order to determine whether those numbers are consistent with those ratios within the larger Canadian workforce. The analysis of this workforce data enables us to identify areas in which there are underrepresented groups. This information will support work to identify and address barriers to creating a more diverse and inclusive community.
- At the U of M, an inclusive culture benefits everyone. No matter our background, we all have needs for dignity, survival and social contact and inclusion. Building a culture of equity, diversity and inclusion is something we do together as a community. It's important to be informed about the numbers so the information can be incorporated in our actions, plans and decision making. We know that the way people self-identify can change, as well as people's comfort level in providing this information. You can update your information at any time through JUMP, or request a hard copy of the Workplace Diversity Self-Declaration form.
- A boilerplate statement will be added to online stories promoting Canada Research Chair(s):
- “CRC recruitment and retention is guided by the CRCP’s Equity, Diversity and Inclusion: Best Practices for Recruitment, Hiring and Retention”
- Social media;
- Diversity and Inclusion Office provides the following guidance, services and supports:
- Consultations to faculties, department and units;
- Advice on how to connect with the widest possible range network of external partners;
- Informational workshops for all levels of staff to help integrate diversity and inclusion into the University’s culture;
- Tools to assess and monitor the progress towards an inclusive campus culture.
- The University of Manitoba recently established a diversity and inclusion working group to advise on a university-wide diversity and inclusion strategy, and encourages departments and faculties to create their own committees;
- Accessibility and Inclusion Award of Excellence.
- The Campus Alliance for Diversity and Inclusion (CADI), a university-wide team has recently been created to develop awareness campaigns, educational materials, and programming to combat racism, and other forms of discrimination on our campus.
Governance plan for the approval of the institutional Canada Research Chair Equity, Diversity and Inclusion action plan
The Office of the Vice-President (Research and International) (VPRI) initiated the development of a working group to respond to the Canada Research Chair Program’s call for an Institutional Equity, Diversity and Inclusion Action Plan for Management of the University of Manitoba’s Canada’s Research Chairs.The working group is comprised of current Canada Research Chair holders, the Vice-President (Research and International), the Associate Vice-President (Research), the Associated Vice-President (Academic), the Diversity Consultant and members of the designated groups. Sub-committees were struck to complete an employment systems review and environmental scan in order to provide relevant and meaningful information to the working group. The Office of Research Services conducted a comparative review that will also inform the overall action plan. The working group will present the action plan to the Vice-President (Research and International) and the Provost and Vice-President (Academic) for approval. The VPRI will be responsible for communicating the objectives of the plan to the university community and will be accountable for the implementation of the plan.
Terms of Reference:
Canada Research Chair Equity, Diversity and Inclusion Action Plan Working Group
The Canada Research Chair Program (CRCP) Equity, Diversity and Inclusion Action Plan requires that institutions develop their own equity, diversity and inclusion action plans that will guide their efforts in sustaining the participation of and/or addressing the underrepresentation of individuals (based on the institution’s equity gaps) from the four designated groups (FDGs) (women, Aboriginal Peoples, persons with disabilities and visible minorities) – among their chair allocations. Three key components are required of institutions:
- Equity, Diversity and Inclusion Public Accountability and Transparency (October 27, 2017)
- Institutional Equity, Diversity, Inclusion Action Plan (December 15, 2017)
- Implementation of the action plan in order to meet the equity, diversity and inclusion targets outlined in the institutions action plan (Dec 2017-Dec.2019)
Role of the Working Group
The Canada Research Chair Program: Equity, Diversity and Inclusion Working Group is advisory to the Vice-President (Research and International) and Provost and Vice-President (Academic). The role of the working group is to:
- Provide guidance and make decisions with respect to the public accountability and transparency requirements; and,
- Contribute to the development of an Institutional Equity, Diversity and Inclusion Action Plan.
The Working Group will be assigned a project manager and, if needed, other administrative supports to assist with planning, gathering information, and reporting.
- Advisory to the Vice-President (Research and International) and Provost and Vice-President (Academic).
- The Working Group will strive for consensus when making decisions.
- Quorum will constitute half plus one members.
Addressing equity, diversity and inclusion concerns related to Canada Research Chair processes at the University of Manitoba
- Concerns received within the CRC recruitment process:
Any equity, diversity and/or inclusion concerns raised or received during the recruitment process will be monitored, addressed and reported by way of the Equivalent Equity Officer (EEO) on each search committee. Each step of the recruitment process is monitored and approved by the EEO before moving forward to the next step; accordingly, any concerns raised or received will be handled within this process.
- Concerns received outside of the recruitment process:
The University of Manitoba encourages and supports a community which embraces Equity Diversity, Inclusion and the dignity of all people. EDI concerns are considered as purported discrimination or harassment complaints in the human rights area. These complaints are brought forward to the Office of Human Rights and Conflict Management (OHRCM) via various means, including optional confidential disclosure. The OHRCM provides information and assistance if a concern or complain is brought forward and assists in resolving through informal discussions and processes or through a formal complaint process. Visit the Office of Human Rights and Conflict Management website for details surrounding these processes. For the formal process, UM senior administrative personnel, including union representatives and witnesses (if applicable) are involved. University officials have a responsibility to take effective and immediate actions to address incidents of discrimination and harassment.
In addition to the above, EDI concerns may be monitored, addressed and reported using the following approaches or combination of approaches:
- Concerns related to the Canada Research Chairs (CRCs) Program may be addressed through the Office of the Vice-President (Research and International) and/or the Office of Research Services;
- Concerns related to the University of Manitoba Faculty Association (UMFA) Collective Agreement, or by-laws and policies governing faculty are addressed as per the procedures set out in the UMFA collective agreement;
- General concerns related to EDI are addressed via the Respectful Workplace Environment policy and procedures and are monitored and reported as per the procedures
Policies and Processes that Govern the Staffing of Canada Research Chairs
Assessment Criteria/Grid for Tier 1 and Tier 2 CRCs at the University of Manitoba
Current and past Chair opportunities
- 2022 Tier 2 Canada Research Chair in Indigenous Education
- 2022 Tier 2 Canada Research Chair in Water Resource Management for Sustainable Agriculture
- 2022 Tier 2 Canada Research Chair in Emerging Materials for Sustainable Energy
- 2019 Tier 1 Canada Research Chair in Clinical Trials (PDF)
- 2019 Tier 2 CRC Applicants from a Federally Designated Group (Persons with a Disability) (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Department of Community Health Sciences (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Department of Medical Microbiology and Infectious Diseases (PDF)
- 2018 Call for Tier 1 Canada Research Chair - College of Dentistry (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Department of Immunology (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Department of Internal Medicine (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Faculty of Science (PDF)
- 2018 Call for Tier 1 Canada Research Chair - Department of Pediatrics and Child Health (PDF)
- 2016 Tier 1 Canada Research Chair in Marine Oil Spill Science (PDF)
Policies and Processes for Retention and Recruitment of CRCs
Review the policies and processes involved in nominating and selecting Canada Research Chair (CRC) positions.
Internal call for CRCs
When CRC positions become available (through termination, non-renewal or CRC reallocation exercise), the Vice-President (Research and International) and Provost and Vice-President (Academic) issue a Call to deans and directors for CRC proposals.
See the last call at:
Tier 1 CRCs for retention and advancement are open only to existing faculty at the University of Manitoba, through an open university-wide search in the CIHR, NSERC and SSHRC areas. If no internal candidate is identified, then the university will allocate the Tier 1 CRC position for recruitment (however, the probability of this occurring is low).
Deans and directors share the internal call with their colleges and departments.
Preview an example:
Deans and directors complete the UM CRC Proposal using the Form below and submit to VPRI by the deadline as noted in the call.
Recommendations are made by a committee and submitted to the President’s Executive Team for approval and then communicated to deans and directors.
For units allocated a CRC position, please follow processes below for:
and C) Advancement.
Units must ensure that the retention, recruitment and nomination processes abide by the program’s requirements for recruiting and nominating Canada Research Chairs.
1. Form a search committee and review resources
Unconscious Bias Training
In-person virtual training by an EDI Officer of the University must be provided to all CRC search and hiring committee members, including Deans and Department Heads (as appropriate) on the importance of equity, diversity and inclusion within the program and on the potential negative impact of unconscious bias on the career paths of individuals from the Four Designated Groups. It is recommended that all members of CRC search committees complete the tri-agency unconscious bias online training module.
2. Draft CRC internal advertisement
3. Interviews completed/candidate recommendation
4. VPRIO and Provost and Vice-President (Academic) approval
Submit Candidate CV to VPRIO for approval. Deans/directors will be notified to proceed with nomination by specified CRC intake cycle.
5. Letter of Offer
Prepare Set VI, VI.3 CRC Initial Offer (Retention) for signature by candidate. See template below.
6. Office of Research Services Coordination
The Office of Research Services provides information and internal timelines to candidate/deans/ADRs/department heads and works with them and Research Facilitator (as appropriate) on nomination development.
7. Decision by CRC/Notification to Candidate
If Nomination is successful, prepare Set VI, VI.5 CRC Final Confirmation of Award to send to candidate. See templates below.
1. Request a position number
- Complete the Request to Fill form (located on the UM Intranet).
- Forward to Provost for approval.
- Two position numbers are assigned: one for CRC chair and one for professorial appointment.
2. Form a search committee and review resources
Nominate a Chair from the Canada Research Chairs website.
Review UM Governing Documents: Staff Employment Equity.
Review the UM Support Program for Externally Funded Research Chairs below.
Unconscious Bias Training
In-person virtual training by an EDI Officer of the University must be provided to all CRC search and hiring committee members, including deans, department heads (as appropriate) on the importance of equity, diversity and inclusion within the program and on the potential negative impact of unconscious bias on the career paths of individuals from the Four Designated Groups. It is recommended that all members of CRC search committees complete the tri-agency unconscious bias online training module.
3. Draft advertisement and have it approved by the Search Committee
Review UM Human Resources Governing Documents: Staff Employment Equity. All ads must include the Diversity and Immigration statement.
See Human Resources Canada Research Chair Tier 2 sample below.
- Please note units can only change the research area and unit description of the template ad.
4. Interviews completed/candidate recommendation
5. VPRIO and Provost and Vice-President (Academic) approval
- Submit Candidate CV to VPRIO for approval.
- Deans/Directors will be notified to proceed with nomination by specified CRC intake cycle.
6. Letter of Offer
Prepare Set VI, VI.2 CRC Initial Offer (Recruitment) for signature by candidate. See template at:
7. Office of Research Services Coordination
ORS provides information and internal timelines to candidate/dean/ADR/department heads and works with them and Research Facilitator (as appropriate) on nomination development.
8. Decision by CRC/Notification to Candidate
If nomination is successful, prepare Set VI, VI.5 CRC Final Confirmation of Award to send to candidate. See template below.
The Chairs, within 2 years of completing their term, are assessed by their deans/directors and are submitted as an Advancement in response to the call. If approved by the President’s Executive Team, follow steps A) 5-7 above.