Hosting a Visiting International Student Researcher
Hosting Visiting Student Researchers may not be possible for the 2020-21 academic year due to COVID-19.
If you would like to invite a student researcher from outside of Canada, you are responsible for ensuring they follow the appropriate procedures before arriving at the University.
Visiting International Student Researchers (VISRs) are students from other international institutions who come to UM in order to conduct research, at the invitation of a faculty member. These visitors do not take any courses at UM, but rather conduct research that usually fulfills degree program requirements at their home university. VISRs may be paid by scholarship programs available through their home country government or the Canadian government.
How to invite a VISR
If you would like to invite a Visiting Student Researcher, follow these steps to help them acquire a Labour Market Impact Assessment (LMIA) exemption work permit.
Please begin this process early. Processing time is a minimum of three weeks for the LMIA exemption. Work permit processing times will vary, but can take several months.
If the visiting student has received a formal academic research award in their own name
In order to facilitate an LMIA exemption, please compile the following documents and email them to Frank Fuchs.
- A completed letter of invitation (.doc)
- A completed Foreign Visitor Category Assessment form (pdf)
- A copy of the student’s scholarship award letter
After Frank Fuchs has received these documents, he will send you the LMIA number.
Provide the student with this LMIA exemption number, as they will need it to apply for their work permit. Instruct the student to complete a Release and Indemnification form (.doc) and submit it to you before coming to campus. Store this waiver according to your department’s policy.
The faculty supervisor/host department must pay a $230 Employer Compliance Fee for the LMIA exemption. The visiting student is responsible for applying for their travel documents, biometric tests (most cases) and work permit, and must pay any applicable fees.
If the visiting student does not hold a formal academic research award in their own name
There are no current LMIA exemptions for students enrolled in courses outside of Canada if they do not have a formal research award or internship in their own name. An LMIA exemption is needed if you want the visiting student to work on campus (paid or unpaid). Please note that a stipend paid by the principal investigator at the visiting student’s home institution does not qualify as a formal research award.
However, in some cases a student may come for a limited period of time under certain conditions. For example:
- Visiting students who are self-funded or funded by their home institution may be eligible to work entirely on their own research in Canada for up to six months (not working on the UM host’s project).
- Visiting students from some countries can often get “open” work permits through the International Experience Canada program.
- Some other open work permit holders can work in Canada, depending on their circumstances.
- The Canadian Global Skills Strategy may allow work permit exemptions to researchers who are coming to the University for up to 120 days in any year.
Any host who would like to bring a student registered outside of Canada to UM should submit a Foreign Visitor Category Assessment (pdf) form to Frank.Fuchs@umanitoba.ca. We will analyze the submission and identify whether the visitor can come to Canada.
You will receive an email response within ten working days, which will include any conditions that may apply for the duration of the proposed visit. We will also provide you with any attachments or links you will need to create a formal and accurate invitation letter, as well as steps the visiting student will need to take before arriving in Canada.
Instruct the student to complete a Release and Indemnification form (.doc) and submit it to you before coming to campus. Store this waiver according to your department’s policy.
Regardless of immigration status, all VISRIs must register with the International Centre by emailing firstname.lastname@example.org with their letter of invitation and work permit attached.
Since visiting researchers are not students, the International Centre will help them to access a sponsored computer account, a library card and access to online resources, information about living in Winnipeg and other arrival supports.
The host department must keep a copy of all paperwork for six years, as required by Immigration, Refugees and Citizenship Canada, as the University can be audited for compliance with the law.
541 UMSU University Centre
University of Manitoba (Fort Garry campus)
Winnipeg, MB R3T 2N2 Canada