Your change checklists

• Preparing for the Change

• Undergrad Students – M365 +  You

• Graduate Students – M365 and You

• Employees (Faculty + Staff) - M365 and You

• People Managers - M365 and You

• Senior Leaders

Supports for all

• Review the M365 Change Background Summary to understand why this change is happening.
• Visit the project web page for file clean-up instructions and training information.
• Continue to visit UM Today or UM Intranet for regular project updates.
• Continue to contact the IST Service Desk if you require technical support.

You may lose the ability to store and edit files in OneDrive or SharePoint, and to send emails if you are over the limit. 

Your checklist

1. Review your Change Guide or visit a Pop-up Service Desk. 
2. Clean up your files using the Cleanup Instructions on the project website.
3. Get the latest News on the M365 Storage Optimization via UM Today articles.
4. Continue to visit the IST Service Desk or Pop-up Service Desk for support if needed.
5. Clean up your storage by February 28, 2026.

Your options | Undergraduate student pathways

Choose the pathway through this change that best suits your needs. For example, if you are close to your OneDrive quota by 80% or more, choose Option 2.  

Option 1: I am under quota

1.  Review broad communications and visit the Manage your storage page as needed.

Option 2: I want to clean up my files 

1. Review file cleanup instructions on the Manage your storage page.
2. Visit the IST Service Desk or Pop-up Service Desk for support if needed.
3. Clean up your storage by February 28, 2026.

Your checklist

1. Review your Change Guide or visit a Pop-up Service Desk.
2. Clean up your files using the Cleanup Instructions on the project website.
3. Get the latest News on the M365 Storage Optimization via UM Today articles.
4. Review the file clean-up instructions on the project web page.
5. Continue to visit the IST Service Desk or Pop-up Service Desk for support if needed.
6. Clean up your storage by February 28, 2026.

Your options | Graduate student pathways

Choose the pathway through this change that best suits your needs. For example, if you are close to your OneDrive quota by 80% or more, choose Option 2.  

Option 1: I am under quota

1.  Review broad communications and visit the Manage your storage page as needed.

Option 2: I want to clean up my files 

1. Review file cleanup instructions on the Manage your storage page.
2. Visit the IST Service Desk or Pop-up Service Desk for support if needed.
3. Clean up your storage by February 28, 2026.

Option 3: I want to pay for extra storage

Graduate Students may have the option to pay for extra storage. Please stay tuned for further details. In the interim, you can explore additional storage options via the Research Data Storage Finder (which indicates pricing details). Additional information will be shared in October 2025.

Your checklist

1. Review your Change Guide.
2. Review the file Cleanup Instructions on the project website or attend a M365: Microsoft Storage Management training session.
3. If you are currently over the new storage quotas, clean up your data before February 28, 2026.
4. If you would like to purchase extra storage, explore the storage options in the Research Data Storage Finder (which indicates pricing details), and make sure to discuss cost coverage with your leader.
5. Continue to visit UM Today or UM Intranet for regular project updates.
6. Continue to contact the IST Service Desk with any standard Technical Support Needs.

Your options: Employee pathways

Option 1: I am under quota

1. Review broad communications and attend information sessions and training if you wish – visit Manage your M365 storage page as needed.

Option 2: I want to clean up my files

1. Visit the Manage your M365 storage page to find cleanup instructions or to sign up for a Microsoft Storage Management training session.
2. Clean up your storage by February 28, 2026.

Option 3: I want to pay for extra storage

1. Explore the storage options in the Research Data Storage Finder (which indicates pricing details).  
2. Discuss/decide how to cover the costs with your Unit leader.
3. (Optional) Consult with IST on storage needs and file management.
4. Complete the steps to pay for extra space.

Your checklist

1. Review your Change Guide or attend an information session.
2. Communicate, support and promote the project communication messages to staff.
3. Check in with your Impacted Staff every month on their progress for M365 Cleanup and encourage them to attend any upcoming information sessions and/or training.
4. As you’re also an employee, remember to complete your own Employee Checklist.
5. Reach out to the M365 Project Team with any feedback or questions (form link).
6. Continue to visit UM Today or UM Intranet for regular project updates.
7. Continue to contact the IST Service Desk if you require technical support.