What's new in M365 at UM?

Stay in the know! Visit this page often to learn about some of the latest features available in M365 at the University of Manitoba.

UPDATED AUG 21, 2024 New features

New Office theme

  • The new Office Theme is now available at umanitoba, featuring the new Aptos font.

    For more information visit:

    Microsoft Support

Move the presenter toolbar while sharing in Teams

  • Move the presenter toolbar while sharing in Teams – To keep the presenter toolbar from blocking important content on your screen, move it to any area on the screen you're sharing.

    • To move the presenter toolbar:
      • Select and hold the toolbar drag handle (six dots to the left of the toolbar).
      • Drag it anywhere on your screen.
      • Release the drag handle when you've placed it in the right area.

    For more information visit:

    Share content in Microsoft Teams meetings - Microsoft Support 

Get notified when someone's status changes in Teams

  • Get notified when someone's status changes in Teams – allows you to be notified when someone in Teams changes their status to Available or Offline. Add them to your status notifications list either through a previous chat or in settings.

    • To add them to tour status notification list in using a previous Chat:
      • Choose Chat on the left side of Teams.
      • In your chat list, choose a one-on-one chat that includes the person that you want to be notified about.
      • Select More options and then choose Notify when available.
      • To stop seeing a person's status, follow the previous steps, and then choose Turn off notifications.

    For more information visit:

    Get notified when someone's status changes in Microsoft Teams - Microsoft Support 

Adjust settings for your cameras in Teams

  • Adjust settings for your cameras in Teams – When using an external web cam with Microsoft Teams you can control settings such as Zoom, Pan, and Tilt, helping you improve your camera set-up.

    • To control camera settings:
      • Click on Settings and more (3 dots) in the top right corner of the screen
      • Click Settings
      • Click Devices  
      • Scroll down to Video Settings
        • Make sure the correct camera is selected beside Camera
        • Click Open camera settings  
      • In the dialog box that opens click the Camera control tab to Zoom, Pan, and tilt your selected camera  

Did you know?

  • Microsoft green room feature with the speaker and the presenter on screen
    Photo by Microsoft
    Adding co-organizers to a Teams meeting
  • A screenshot of an email where the user is sending a poll
    Photo by microsoft.com
    A screenshot of a poll placed in an email

  • Add co-organizers to a Teams meeting

    After you've invited people to your meeting, you can add up to 10 co-organizers to help manage your meeting. Co-organizers are displayed as additional organizers in the meeting participant list and have most of the capabilities of the meeting organizer. 

    • To add co-organizers to your meeting: 
      • Select your meeting and then choose Edit
      • Select More options > Meeting options.
      • On the meeting options page, next to Choose co-organizers, select the down arrow and choose the name of the additional co-organizer(s). 
      • Select Save at the bottom of your screen.

    For more information visit:

  • Send a Poll Question using Outlook

    You can create an instant, real time poll in seconds within an email message. In the body of your Outlook email, add questions and options for single or multiple answers. Once you send the message, recipients vote directly in email or click on a handy included link and vote in a browser window. You can then quickly check poll results in the voting card.

    • To create a Poll in Classic Outlook
      • In a new email message, go to the Insert tab, and then click Poll. 
      • The Poll pane opens and is ready for you to type your first question and two options.  
      • To add additional options, click + Add option. 
      • When you're done adding options, you can decide if you want responders to only select a single answer or multiple answers. If you want to allow multiple answers, toggle the Multiple answers button to the right so that it turns green. 
      • Click Insert poll into email.

    For more information visit: 

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