After graduation

When you graduate and leave the university, your access to everything except email will be removed.

Your access to Microsoft applications and storage using your UM email address will change:

  • Your email account will transition to an alumni account. Note: You are required to change your password and reaccept the  Computer Accounts - Usage Agreement every 12 months. If you do not reaccept the usage agreement in 12 consecutive months, your account will be deleted.
  • You will lose access to all remaining Office 365 applications and storage after graduation.
  • You will have 120 days after the end of your last class to access and download any files and folders you want to save.

If you are graduating and do not plan to continue in another program at UM, we recommend you download any important information from your OneDrive before your graduation day.

If you are continuing as a student at the UM, your access to the Microsoft applications and storage will remain the same.

How to save your OneDrive files and folders

Option 1

Download your OneDrive files and folders to your personal computer

  1. Open a web-browser on your device and navigate to
  2. Sign-in using your UM email address and password.  The Office 365 home page will open and display your most recently used applications and documents.
  3. Launch OneDrive online.
  4. To download individual or multiple files, select each item (file or folder) by clicking the circle check box that appears.
  5. In the top navigation, select Download. (You can also right-click the file, photo, or folder, and select Download.)
  6. If your browser prompts you, choose Save or Save As and browse to the location where you want to save the download. (Some browsers just start saving right away to a Downloads folder on your computer.)

If you select multiple files or folders and then select Download, your browser will start downloading a .zip file containing all the files and folders you selected. If you're in a folder and you select Download without selecting any files or folders, your browser will begin downloading all contents of the folder.

For detailed instructions see:

Option 2

Use a “move” tool like Microsoft Mover to move your files to another cloud storage service

If you have a personal Microsoft account, you can use Mover to easily transfer your files from your school Microsoft account to your personal Microsoft account.

Microsoft offers free personal accounts with 5GB of storage and a subscription service with up to 6TB of storage. See OneDrive cloud storage pricing and plans for more information.

If you use Google or Dropbox, there are other tools (like MultCloud and cloudHQ) available to transfer your files from one service to another.

Contact us

Call or chat
Monday to Friday, 8 a.m. to 8 p.m.
Call 204-474-8600 or Chat now
To report a critical system outage after hours or on weekends and holidays, call 204-474-8600 and press 2.

IST Service Desk walk-in service
123 Fletcher Argue
University of Manitoba, Fort Garry
Hours: Monday to Friday, 8 a.m. to 6 p.m.
Join the queue: Fort Garry WaitWell or text your name to 431-631-0844

230 Neil John Maclean Library
University of Manitoba, Bannatyne
Hours: Monday to Friday, 8 a.m. to 4:30 p.m.
Join the queue: Bannatyne WaitWell or text your name to 431-631-6555