Graduate studies administration

• All full-time members of the academic staff of the University of Manitoba who hold the rank of Assistant Professor or above; those who have been appointed to the rank of Professor Emeritus/Emerita, Senior Scholar, Distinguished Professor, or Distinguished Professor Emeritus/Emerita; those who have been appointed as Adjunct Professors.
• Full-time Faculty who are "Members of the Faculty of Graduate Studies" and subsequently take a reduced appointment, at age 69 due to the Collective Agreement, or at other times, should continue to be treated as full-time "Members of the Faculty of Graduate Studies."
• Those members of the academic staff of the University of Manitoba who do not hold the rank of Assistant Professor or above, but whom the Vice-President (Academic) and Provost has approved upon the basis of recommendations from the Head of the faculty member's department or unit and from the Head of the department or unit in which the work will be done. Such appointments are held for the specific period of time (not to exceed 3 years) necessary to complete the relevant teaching or supervision.
• Those administrative officers of the University of Manitoba as may be appointed by the Board of Governors.

Graduate Student Supervision

Only “Members of the Faculty of Graduate Studies” who are attached to departments, schools, or other units offering graduate program(s) are eligible to supervise graduate students. Advisors must be a member of the unit offering the program in which the advisee is enrolled. Advisors may not supervise a candidate for a degree higher than the one s/he holds unless recommended by the unit head and approved by the Faculty of Graduate Studies to do so.

Meetings

• General meetings of the Faculty of Graduate Studies may be called from time to time by the Dean of Graduate Studies.
• A special general meeting of the faculty must be called by the Dean within ten days of receipt of a written request signed by 50 or more members of the Faculty.
• A quorum for a general meeting of the Faculty shall be 25 members of the Faculty.
• Student members of the Faculty Council of Graduate Studies shall be entitled to attend all such general meetings and have full rights of participation therein.
• Subject to the right of the President to preside, the Dean or his/her delegate shall preside at all meetings of the Faculty.

Powers to Act

General meetings of the Faculty shall have the power to make recommendations to the Faculty Council with reference to any matters that are properly within the jurisdiction of the Faculty Council.

Updated: January 9, 2009

Membership

The following shall be members of the Appeals Committee:

• Twenty (20) faculty members, including one member from Université de Saint-Boniface; and
• Ten (10) graduate students selected by the Graduate Students’ Association.

The members shall be nominated from the Faculty of Graduate Studies by the Executive Committee and elected by Faculty Council. Additional nominations shall be sought from Faculties and from the floor during a regular meeting of Faculty Council.

Term of Members

The terms of members of the Appeals Committee shall be as follows:

• Faculty members shall have a three (3) year term commencing July 1 of the year of selection; the membership of faculty members shall be staggered such that one-third of the committee (i.e., 6-7 members) shall be replaced/reappointed each year;
• Graduate student members shall have a one (1) year term commencing July 1 of the year of selection; graduate student(s) shall be eligible for reappointment; and
• A member who is hearing an appeal that extends past June 30th shall continue on that hearing panel until the disposition of the appeal is achieved.

Hearings

• A Hearing Panel shall be struck by the Faculty of Graduate Studies each time an appeal is brought forward;
• A chair shall be appointed by the dean of the Faculty of Graduate Studies (the dean’s designate) for each Hearing Panel; and
• The Programs Coordinator of the Faculty of Graduate Studies shall be the secretary (non-voting) for all Hearing Panels and for the Appeals Committee.

Hearing Panels

A hearing panel shall be struck for each appeal from the appeals committee as follows:

• Four (4) faculty members;
• Two (2) graduate student members; and
• One (1) faculty member appointed by the dean (i.e., the dean’s designate) who shall chair the hearing panel.

The Chair may vote only in the case of a tie. The Chair of a Hearing Panel shall report in writing the disposition of appeals to the dean of Graduate Studies who in turn shall report that action to the Faculty Council of Graduate Studies for information, in such a manner as to preserve confidentiality.

No voting member of a hearing panel shall be from the same unit as the appellant. The dean and associate deans shall not normally participate as members of Hearing Panels. If more than one member of hearing panel is not present at the commencement of a hearing or cannot continue during a hearing, the hearing panel must adjourn.

Members of the first Hearing Panel struck each year shall initially be chosen at random from the members of the Appeals Committee and, thereafter, in an alternating fashion to constitute the members of a Hearing Panel.

Powers and Duties

Subject to the powers and duties of Faculty Council, the Appeals Committee shall:

• Constitute a hearing panel for each academic or disciplinary appeal; and
• Call meetings of the Appeals Committee at any time to discuss procedural and policy matters.

Membership

The following shall be members of the Awards Committee:

1. Dean, Faculty of Graduate Studies (chair, non-voting except to break ties);
2. Associate deans of the Faculty of Graduate Studies;
3. Twelve (12) Faculty members, including one member from Université de Saint-Boniface;
4. Three (3) graduate students selected by the Graduate Students’ Association; and
5. Ad hoc faculty members as required to adjudicate specific awards.

The faculty members in category ‘c’ shall be nominated from the Faculty of Graduate Studies by the Executive Committee and elected by Faculty Council. Additional nominations shall be sought from Faculties and from the floor during a regular meeting of Faculty Council. Faculty members in category ‘e’ shall be recommended by the Awards Officer and approved by the Executive Committee. All members shall be nominated from three disciplinary fields represented by the three national granting councils, i.e., SSHRC, NSERC, and CIHR.

Term of Members

The terms of members of the Awards Committee shall be as follows:

• Faculty members in category ‘c’ shall have a three (3) year term commencing July 1 of the year of selection; the membership of faculty members shall be staggered such that one-third of the committee (i.e., 4 members) shall be replaced/reappointed each year; and
• Graduate student members shall have a one (1) year term commencing July 1 of the year of selection; graduate student(s) shall be eligible for reappointment.

Meetings

• The dean (or designate) shall call and preside at all meetings of the Awards Committee;
• The Awards Committee shall normally meet for NSERC, SSHRC, and CIHR graduate scholarships, and for any other awards requiring adjudication by the Faculty of Graduate Studies;
• The quorum shall be fifty percent of the members plus one; and
• The Awards Officer or the Assistant to the Awards Officer shall be the secretary (non-voting) of the Awards Committee.

Powers and Duties

Subject to the powers and duties of the Faculty Council, the Awards Committee shall:

• Evaluate applications and adjudicate all Awards under the jurisdiction of the Faculty of Graduate Studies;
• Recommend on awards policies to the Faculty of Graduate Studies;
• Initiate and develop policies for new awards for the Faculty of Graduate Studies.

The Faculty of Graduate Studies Executive Committee comments on, endorses or advises against any matters pertaining to Graduate Studies to Faculty Council. Executive also sets the agenda for Faculty Council. This includes recommendations regarding new programs or program changes, strategic initiatives, new courses or course changes and new changes to existing regulations arising from standing or ad hoc committees of the Faculty Council.

Membership

The following shall be members of the Executive Committee:

• The Dean, Faculty of Graduate Studies (chair, non-voting except to break ties);
• The Associate Dean(s), Faculty of Graduate Studies;
• The coordinator of the Master's Program from Université de Saint-Boniface;
• One (1) representative from each Faculty/College/School listed below. Normally this representative is the Associate Dean Research or Research Liaison Officer (ADR/RLO) or the Associate Dean Graduate (ADG) for the Faculty/College/School where such a position exist.
• Three (3) graduate students from among the members of Faculty Council elected by, and in a manner established by the Graduate Students' Association.

Faculties
Agricultural and Food Sciences
Architecture
Arts
Clayton H. Riddell Faculty of Environment, Earth and Resources
Desautels Faculty of Music
Education
Engineering
Graduate Studies
I.H. Asper School of Business
Kinesiology and Recreation Management
Law
Science
Social Work

Colleges
Dentistry
Max Rady College of Medicine
Nursing
Pharmacy
Rehabilitation Sciences

Schools
Art

Assessor

The Program Coordinator of the Faculty of Graduate Studies.

Term of members

The terms of members of the Executive Committee shall be as follows:

• Faculty members in category ‘d’ shall have a term commensurate with their position as an ADR/RLO or ADG; and
• Graduate student members shall have a one (1) year term commencing July 1 of the year of selection; graduate student(s) shall be eligible for reappointment.

Meetings

• The Dean or the Dean's designate shall call and preside at all meetings of the Executive Committee;
• The Executive Committee shall normally meet in September, October, November, February, March, April, May, and June;
• At least five (5) days written notice of any regular Executive Committee meeting and at least forty-eight hours notice for any special Executive Committee meeting shall be given to all members of the Executive Committee;
• The quorum shall be one-third (1/3) of the membership; and
• A support staff person appointed by the dean shall be the secretary (non-voting) of the Executive Committee.

Powers and Duties

Subject to the powers and duties of Faculty Council, the Executive Committee shall:

• Prepare items for the agenda for Faculty Council meetings;
• Refer to committees any matters deemed appropriate for their consideration;
• Call special meetings of the Faculty Council;
• Comment on, endorse or advise against any matters pertaining to Graduate Studies to Faculty Council including, but not limited to:
  1. recommendations regarding new programs and program changes,
  2. recommendations of strategic initiatives, and
  3. recommendations regarding new courses, course changes; or new changes to existing regulations arising from standing or ad hoc committees of the Faculty Council;
• Guide formulation of Faculty of Graduate Studies policy for submission to Faculty Council;
• Ensure that Faculty Council Policy is properly executed; decide regarding the application of regulations on request of the dean;
• Receive and consider reports from any standing and ad hoc committees of the Faculty Council and recommend to the Faculty Council on their disposition;
• Provide a cross section of informed faculty opinion for consultation with the dean on policy matters which need not be or cannot be considered by the entire Faculty Council;
• Deal with contingencies that arise between meetings of the Faculty Council and, in general, assist the dean in disposing of matters of a routine nature that do not substantially involve questions of general policy;
• Report to the Faculty Council with respect to actions taken by the Executive Committee; appoint ad hoc committees of the Faculty Council of Graduate Studies;
• Nominate members to Standing and ad hoc committees of the Faculty Council; and
• Carry out such other functions as the Faculty Council may from time to time specify.

Membership

Notwithstanding the provision of the general by-law, the following shall be members of the Faculty Council of Graduate Studies:

• The President or his/her designate;
• The Provost or his/her designate;
• The dean of the Faculty of Graduate Studies;
• The associate deans of the Faculty of Graduate Studies;
• Deans of faculties (or designates) and directors of schools (or designates) within the University which house graduate programs;
• Faculty graduate chairs, where such positions exist, and the coordinator of the Master's program at Université de Saint Boniface;
• Representatives of unit graduate programs, normally the graduate chair;
• The University Librarian;
• Nine (9) students selected by the Graduate Students’ Association.

Membership Selection

The membership of Faculty Council shall be as follows:

Every unit offering a graduate program shall appoint one (1) faculty member, normally the graduate chair, to sit on Faculty Council;

One (1) representative shall be elected in a manner established by the Graduate Students' Association Council by and from each of the following five functional areas as defined by the G.S.A.C:

• Humanities,
• Health Sciences,
• Social Sciences,
• Agricultural Sciences, and
• Natural Sciences;

Any student who is registered in a degree program in the Faculty of Graduate Studies shall be eligible for election to the Faculty Council; and

Four (4) additional student representatives shall be elected by and from the Graduate Students' Association Council in a manner established by that council.

Meetings

• The Faculty Council shall meet at least once each term.
• The Dean or his/her designate shall be the presiding officer at all meetings.
• Meetings of the Faculty Council shall be called at the discretion of the Dean of the Faculty of Graduate Studies or on the written request of twenty-five (25) members of Council.
• At least fourteen (14) days' written notice of any regular meeting shall be given and at least seven (7) days' notice of any special meeting.
• The quorum necessary for the transaction of business at any meeting shall be twenty-five (25) members.
• In addition to the elected members, Council meetings shall be open to all other members of the Faculty of Graduate Studies, who shall have the right to be recognized and to take part in debate, but not to propose motions or to vote.
• Council meetings shall also be open to observers, subject to the Council moving into closed session by the vote of a simple majority of those members in attendance and voting.

Powers to Act

In addition to the powers set forth in the general by-law, the Faculty Council of Graduate Studies shall have power:

• To exercise all responsibility for the enrolment of graduate students in accordance with regulations governing their admission.
• To recommend the appointment of adjunct and honorary professors.
• To conduct elections in accordance with the provisions contained in Membership Selection.
• To delegate from time to time to the Faculty of Graduate Studies Executive Committee, either conditionally or unconditionally and either exclusively or concurrently, any of the powers set forth herein and in the general faculty and school council by-law.
• To determine the number or proportion of student representatives on committees of the Faculty Council.

Approved by:
Faculty Council 30 April 2013
SCRP 24 May 2013
Senate 19 June 2013

Membership

The following shall be members of the Graduate Student Experience Committee:

1. Dean, Faculty of Graduate Studies (chair, non-voting, except to break ties);
2. President, Graduate Students' Association;
3. Three (3) Associate Deans, Faculty of Graduate Studies;
4. Three (3) members of the Executive Committee of the Graduate Students Association as selected by the Graduate Student Association;
5. Two (2) representatives from each of the areas listed below chosen by the Executive Committee of the Faculty of Graduate Studies. Normally, these representatives will be graduate chairs, Associate Deans Research or Research Liaison Officers, or Associate Deans Graduate;
   • Health Sciences
   • Natural and Applied Sciences
   • Social Sciences and Humanities
6. Six (6) graduate students as selected by the Graduate Students' Association.

Terms of Members

The terms of members of the Graduate Student Experience Committee shall be as follows:

• Members in categories 'a', 'b', and 'c' are ex-officio with voting privileges;
• Members in category 'e' shall have a one (1) to three (3) year term commencing July 1 of the year of selection; the terms of these members shall be staggered such that one-third of the committee shall be replace/reappointed each year;
• Members in categories 'b', 'd', and 'f' shall have a one (1) year commencing July 1 of the year of selection; these members shall be eligible for reappointment.

Meetings

• The Dean, Faculty of Graduate Studies (or designate) shall call and preside at all meetings of the Graduate Student Experience Committee;
• The Graduate Student Experience Committee shall normally meet once in the fall and once in the winter academic terms;
• Quorum shall be fifty percent of the members plus one; and
• A staff person appointed by the Dean, Faculty of Graduate Studies shall be the secretary (non-voting) of the Committee.

Powers and Duties

Subject to the powers and duties of Faculty Council, the Graduate Student Experience Committee shall:

• Discuss issues affecting, and of concern to, graduate students;
• Review and comment on any proposals brought forward; and
• Review information, comments, proposals, and recommendations to the Executive Committee of the Faculty of Graduate Studies or the Student Experience Committee of Senate as appropriate.

Programs and Guidelines Committee (PGC) makes recommendations to the Faculty of Graduate Studies Executive Committee regarding new graduate programs and program changes, new graduate courses and course changes, changes to graduate program supplementary regulations, and revisions to the Faculty of Graduate Studies Academic Guide with respect to regulations and policies.

Membership

The following shall be members of the Programs& Guidelines Committee:

1. Vice-Provost (Academic Planning & Programs)
2. Dean, Faculty of Graduate Studies (chair, non-voting except to break ties);
3. Associate Deans, Faculty of Graduate Studies;
4. One (1) representative from each of the groups listed below. Normally this representative is the Associate Dean Research or Research Liaison Officer or the Associate Dean Graduate for the Faculty where such a position exists.
   • Arts
   • Education
   • Engineering
   • Max Rady Medicine
   • Science
5. One (1) representative from each of the groups listed below chosen by, and in a manner agreeable to the units listed in each group. Normally this representative will be a graduate chair, Associate Dean Research or Research Liaison Officer, or Associate Dean Graduate.
   • Agricultural and Food Sciences, Clayton H. Riddell Faculty of the Environment, Earth, and Resources;
   • Kinesiology and Recreation Management, I.H. Asper School of Business, Law, Social Work;
   • Architecture, Desautels Faculty of Music, School of Art, Université de Saint-Boniface, Graduate Studies;
   • Dentistry, Nursing, Pharmacy, Rehabilitation Sciences
6. One faculty member from each of the areas listed below, selected by the Executive Committee of the Faculty of Graduate Studies.
   • Health Sciences
   • Natural and Applied Sciences
   • Social Sciences and Humanities
7. One (1) member from the Office of Student Advocacy & Case Managment (selected by the Office of Student Advocacy & Case Management);
8. The Director of Libraries, or designate;
9. One (1) graduate student selected by the Graduate Students' Association.

Term of Members

The terms of members of the Programs and Guidelines Committee shall be as follows:

• Members in categories 'a', 'b', 'c', 'g'' and 'h' are ex-officio with voting privileges;
• Members in categories 'd', 'e', and 'f' shall have a one (1) to three (3) year term commencing July 1 of the year of selection; the terms of these members shall be staggered such, as far as possible, that one-third of the committee shall be replaced/reappointed each year;
• The graduate student member shall have a one (1) year commencing July 1 of the year of selection; the graduate student member shall be eligible for reappointment.

Meetings

• Dean, Faculty of Graduate Studies (or designate) shall call and preside at all meetings of the Programs and Guidelines Committee;
• The Programs and Guidelines Committee shall normally meet monthly, except in July, August, and December;
• The quorum shall be fifty percent of the members plus one; and
• A staff person appointed by the Dean, Faculty of Graduate Studies, shall be the secretary (non-voting) of the Programs and Guidelines Committee.

Powers and Duties

Subject to the powers and duties of Faculty Council, the Programs and Guidelines Committee shall:

• Review and comment on statements of intent and/or program proposals; provide statements/proposals in summary form and recommend approval to Executive Committee;
• Recommend priority among proposed graduate programs;
• Consider and recommend to the Executive Committee the introduction, deletion and modification of graduate courses;
• Review, draft as required, and recommend revisions to the Academic Guide (Guidelines, Policies, and Procedures); and
• Review and recommend relevant component(s) of a unit's supplementary regulations that contravene minimum requirements of the Faculty of Graduate Studies' Academic Guide.