Physical media

Physical media is defined as a tangible format that requires an external piece of hardware to access the information. Examples include, but are not limited to: CDs, DVDs, and CD-ROMs. These formats within the UML collection are both commercially and locally-produced.
For archival materials, see CAP guideline "Preservation and Reformatting of Archival Audio and Visual Materials."

For streaming videos and streaming video collections, see CAP guideline “Electronic Resources.”

Acquisitions

Physical media may be acquired for the Libraries' collections at the request of liaison librarians, as required for the Libraries' collections to support the needs of the University community. 

While the showing or playing of video and sound recordings in classrooms is permissible according to UM Copyright Guidelines, in the event that public performance rights are purchased or negotiated at the time of purchase, these items should be labeled “Public Performance Rights” to indicate they may be used for screenings, etc. beyond classroom contexts.  

Where educational use copies of video recordings are available for purchase, which would typically allow for public performance rights, they are preferred for acquisition over “home use” copies.

Maintenance 

Print materials held by the Libraries may include accompanying non-print items such as CD-ROMs, DVDs, etc. Such items are shelved with the applicable print material. 

Copying complete physical media titles shall not normally occur due to copyright restrictions. In exceptional circumstances, where there is a need to copy or transfer physical media due to inaccessibility of another copy or file type, the UM Copyright office should first be consulted at UM_Copyright@umanitoba.ca.

If you have any questions, contact the Associate University Librarian, Collections