A person typing on a laptop.

COVID-19 update

Beginning May 4, 2022, and effective for the duration of the Summer Term, all visitors, staff and students must continue to wear masks in all indoor spaces on UM campuses.

KN95 masks are highly recommended, but three-ply medical masks (minimum ASTM Grade 2) will also be acceptable. The University of Manitoba no longer requires proof of vaccination.

If these requirements prevent you from providing goods or services to the university, please contact Purchasing Services at Purchasing@umanitoba.ca 

Please visit the COVID-19 updates page for more University of Manitoba COVID-19 information.

The UM Public Purchasing Portal

If you are a supplier or potential supplier to the University of Manitoba, the UM Public Purchasing Portal is where you set up an account with the university and respond to the bid opportunities listed on this page. You will also find the full list of current opportunities on the portal.

In the portal you can:

  • Register and create a new vendor account 
  • Log in to your existing vendor account
  • Review and respond to UM open public opportunities

These competitions are hosted through the Bonfire Portal Service.

How to bid on a competition

Submit bids electronically

The University of Manitoba accepts bid submissions electronically only, through the UM  Public Purchasing Portal. 

  • All bids must be submitted before the closing time and date.
  • Consult the bidding requirements and submission instructions on the portal well ahead of the competition closing date.
  • Allow yourself sufficient time to prepare your response and for uploading submission files. Allow at least two hours to upload files.

Bidders responsibility to monitor addenda

When bidding on a competition, it is your responsibility to monitor the UM Public Purchasing Portal for all addenda relating to the competition. It is also your responsibility to ensure all addenda were received and to acknowledge receipt of all addenda on the bid form. Failure to comply may result in your bid being rejected.

Purchase orders, contracts and service agreements

Here is the standard wording for University of Manitoba purchase orders, service agreements and contracts.

Purchase order terms and conditions

1. Definitions

a) Agreement means the terms and conditions contained herein, together with any schedules attached hereto, as well as the information contained in the relevant Purchase Order.

b) Change Order means the standard form change order used by the university, as amended from time to time, which sets out changes or modifications to an existing Purchase Order.

c) Purchased Goods/Services means the good and/or services which are the subject matter of the Purchase Order, as more specifically described on the face of the relevant Purchase Order.

d) Purchase Order means the standard form purchase order used by the University, as amended from time to time, which sets out information relevant to the purchase, including (amongst other things) the name of the Supplier, the nature of the Purchased Goods/Services, and the associated cost.

e) Supplier means the corporation, sole proprietorship, partnership, joint venture or individual listed on the face of the Purchase Order as the independent contractor providing the Purchased Goods/Services.

f) University means The University of Manitoba.

2. Entire agreement

The following terms and conditions, together with the terms and conditions on any attached schedules and the face of the attached Purchase Order form the entire agreement between the University and the Supplier, and shall be deemed to be accepted by the Supplier upon commencement of performance hereunder.

There are no undertakings, representations, or promises, express or implied, other than those contained in this Agreement.

3. Termination

This Agreement may be terminated as follows:
(a) By the University where:

(i) in the reasonable opinion of the University, the Purchased Goods/Services provided by the Supplier are unsatisfactory, inadequate, or are improperly provided;
(ii) in the reasonable opinion of the University, the Supplier has failed to comply with any substantive term or condition of this Agreement;
the Supplier is dissolved or becomes bankrupt or insolvent;
(iii) the Supplier is dissolved or becomes bankrupt or insolvent;
(iv) the Supplier’s insurance coverage is cancelled, threatened to be cancelled, reduced or adversely changed;
(v) there has been a delay in performance of the Agreement as contemplated by section 8; or
(vi) the Purchased Goods/Services are provided in connection with a project, for which the University has been awarded funding from an external source, and that project has been terminated or funding reduced.

(b) By mutual agreement of the parties, expressed in writing.

4. Upon termination

Upon termination of this Agreement, the Supplier shall cease to provide any further Purchased Goods/Services. The University shall be under no obligation to the Supplier other than to pay, upon receipt of an invoice and satisfactory supporting documentation, such compensation as, in the reasonable opinion of the University, the Supplier may be entitled to receive under this Agreement for Purchased Goods/Services provided to the satisfaction of the University up to the date of termination.

5. Amendment

This Agreement may be amended at any time by the University issuing a Change Order, or with the mutual written consent of the parties. The University is not obligated to pay any amount for the Purchased Goods/Services in excess of the amount stated on the Purchase Order, unless the Agreement is amended pursuant to this section.

Prior to the Supplier commencing performance under this Agreement, this Agreement may be replaced by the University issuing a Revised Purchase Order.

6. Compliance with laws

Supplier agrees to comply with all applicable Federal, Provincial and local laws, orders and regulations, which in any way, directly or indirectly, affect the price, production, sale or delivery of the Purchased Goods/Services. This Agreement shall be governed by the laws of the Province of Manitoba and any disputes hereunder shall be heard in the exclusive jurisdiction of The Court of Queen’s Bench (Winnipeg Centre) in Manitoba. The Supplier may be asked by the University to furnish evidence of the Supplier obtaining certifications or permits that may be required by such laws, orders and regulations.

The Supplier shall be duly registered and qualified to do business wherever necessary to carry out the terms of this Agreement, and may be asked by the University to provide evidence thereof.

7. No assignment

This Agreement or any of the rights or obligations hereunder, shall not be assigned, in whole or in part, by the Supplier without the prior written consent of the University.

8. Cancellation and notice of delay

Time is of the essence to this Agreement. The University reserves the right to terminate all or any portion of this Agreement if the Purchased Goods/Services are not delivered within the requested time, if stated.

If the Supplier has reason to believe that the Purchased Goods/Services will not be delivered within the requested time, or if not stated, within a reasonable time, written notice setting forth the cause and extent of the anticipated delay and an alternate delivery date will be given immediately to the University.

The University may, at its option, elect to accept or reject the alternate delivery date. In the event of rejection, the University may at its option, terminate this Agreement. It is the Supplier’s obligation to obtain the University’s response to the alternate delivery date, and failure of the University to respond to such notice will not be deemed to constitute acceptance of the proposed alternate delivery date.

Neither the University nor the Supplier shall be responsible for delays or failures to meet its obligations under this Agreement, including delivery, receipt, or payment obligations when the delays or failures are due to fires, floods, strikes, acts of God, acts of public authorities, or pandemic illnesses or conditions.

9. Warranty and indemnity

The Supplier expressly warrants that all Purchased Goods/Services delivered under this Agreement will conform to any sample and any specifications, drawings or other description furnished or adopted by the University and will be fit and sufficient for their intended purpose, of merchantable quality, of good material and workmanship and free from defect.

The Supplier shall provide the Purchased Goods/Services in a good and workmanlike manner, with reasonable skill and care, and to the full satisfaction of the University;

The Supplier shall defend, indemnify and save the University (including its employees, agent, representatives, and contractors) harmless from any and all losses, damages, and costs (including legal fees and disbursements on a solicitor/client basis) caused by reason of any action or omission of the Supplier related to its performance of this Agreement, or any alleged violation by the Supplier of any relevant laws, orders and regulations.

The Supplier may be required to carry insurance of a type and with limits and terms as set out on the Purchase Order or an attached schedule, and may be asked by the University to provide evidence thereof.

These warranties and indemnities shall survive performance of the Agreement or termination, whichever is applicable.

10. Inspection and rejection

All Purchased Goods/Services shall be delivered subject to inspection by the University within a reasonable time. Payment by the University shall not constitute acceptance by the University as to quality or quantity. If any Purchased Goods/Services are rejected by the University on reasonable grounds, the Supplier shall forthwith replace or repair the relevant goods or properly perform the services at its own cost. The Supplier will bear the cost of any inspection of Purchased Goods/Services where such inspection leads to a rejection by the University.

11. Excess shipment

Goods shipped in excess of specified quantities may be returned to Supplier at Supplier’s expense.

12. Intellectual property litigation

In the event that any suit or proceeding alleging infringement of any patent or copyright, or alleging unfair competition resulting from similarity in the design or appearance of Purchased Goods/Services is brought against the University, the Supplier agrees that it will promptly, on notification of such proceeding, assume defense thereof, and that it will pay and discharge all costs and expenses in defense thereof, and will also pay or satisfy all costs, damages, royalties or profits which may be decreed or awarded against the University (including its employees, agents, representatives and contractors) for or on account of any Purchased Goods/Services.

If it so desires, University may be represented by its own counsel in any such suit or proceeding at its own cost.

13. Supplier expenses

The Supplier shall be solely responsible for making any arrangements and for paying any and all expenses incurred in connection with providing the Purchased Goods/Services (including telephone, office supplies, document copying, facsimile transmission, postage, overhead, salaries and all types of insurance). The Supplier shall be solely responsible for all employer and employee contributions and deductions for the Supplier and any staff including Worker’s Compensation, Canada Pension Plan, Employment Insurance and federal and provincial income taxes.

14. Supplier non-resident

If the Supplier is a non-resident of Canada supplying Services within Canada, the University must withhold fifteen percent (15%) of the contract price pursuant to the Income Tax Act (Canada) unless the Supplier has obtained and provided to the University prior to the payment being issued a CRA Waiver indicating that the University is not required to withhold tax on behalf of the Supplier. The related CRA website is http://www.cra-arc.gc.ca/tx/nnrsdnts/cmmn/rndr/pyr-eng.html.

15. Supplier legal and policy requirements

(a) The Supplier must comply with all applicable University policies, procedures, guidelines, and rules which are available on the University’s website, or of which the Supplier has been advised.
(b) The Supplier must comply with the University’s policies regarding conflict of interest.
(c) Should the Supplier gain access to personal information (as that term is defined under The Freedom of Information and Protection of Privacy Act), or personal health information (as that term is defined under The Personal Heath Information Act), the Supplier shall ensure that such information is kept confidential and is not disclosed without the written consent of the University. The Supplier shall take reasonable steps to ensure than all of its employees, contractors or agents are bound by the same obligation of confidentiality. This obligation shall survive the performance or termination of this Agreement, whichever is applicable.
(d) Acceptance of this Agreement does not constitute employment by the University or employment under The Employment Insurance Act. The status of the Supplier shall at all times remain that of an independent contractor.

16. Intellectual property rights

All intellectual property rights to materials produced by the Supplier in the performance of this Agreement, including but not limited to documents, raw data, research results, processes, technology, programs and inventions shall belong to the University, unless specified in the relevant Purchase Order or an attached schedule. The Supplier further waives any moral rights to materials produced in the performance of this Agreement, and the University shall be entitled to use such materials for any purpose, including modification, digitalization, distribution or sale.

17. Asbestos notification

The Supplier hereby acknowledges that the University of Manitoba has friable and non-friable asbestos-containing materials present throughout buildings owned, leased and/or otherwise occupied by the University. For a complete listing of any asbestos-containing or suspect asbestos material known to be present, refer to the most recent version of the Asbestos Survey Report maintained on file by the Environmental Health and Safety Office (“EHSO”) (474-6633).

Any Supplier required to perform activities that may result in the disturbance of asbestos-containing materials must:

(a) Review the most recent Asbestos Survey Report.
(b) Advise their employees, agents, contractors and representatives as to the appropriate precautions and safety measures to be taken;
(c) Give notice to EHSO that known or suspected asbestos-containing materials will be disturbed.
(d) Request EHSO to provide any information or assistance with required training which may be available through the University.
(e) Give notice to EHSO if the Supplier encounters unanticipated suspected asbestos-containing materials during the performance of its duties.
(f) Halt performance of activities if required to do so by EHSO. A Supplier may not charge any amount for Purchased Goods/Services in excess of the amount stated on the Purchase Order on account of having to deal with asbestos, unless the presence of asbestos was not disclosed on the Asbestos Survey Report. If unanticipated asbestos-containing materials are encountered, the University may, at its option, issue a Change Order:
(a) providing for payment of an extra amount deemed reasonable by the University, or
(b) altering the Purchased Goods/Services, which alteration may result in a significant change in the scope of the project.

18. Contractor safety notification

To ensure that workers performing services for a Supplier are aware of University safety and health requirements, workers providing installation, repair and maintenance services may be required by the University to attend a health and safety orientation prior to commencing work.

The orientation will be provided by the University without charge to the Supplier or the workers.

Workers attending the orientation will be provided with personalized certificate of attendance, and may periodically be requested to produce the certificate while performing their work. The certificate will be valid for a fixed period of time, after which renewal will be required.

For more information, visit Contractor orientation.

Standard contract terms and conditions

These terms and conditions apply:

  1. Unless the supplier has signed a separate agreement with the university, in which case the separate agreement shall govern, or
  2. Unless the university has issued a purchase order for the purchased goods or services, in which case the university's purchase order terms and conditions shall apply to this transaction.

1. Definitions

(a) “Agreement” means the terms and conditions contained herein, together with any schedules attached hereto, as well as the information contained in the relevant Contract;

(b) “Amendment” means the standard form amendment used by the University, as amended from time to time, which sets out changes or modifications to an existing Contract;

(c) “Contract” means the standard form contract used by the University, as amended from time to time, which sets out information relevant to the purchase, including (amongst other things) the name of the Supplier, the nature of the Purchased Goods/Services, and the associated cost;

(d) “Purchased Goods/Services” means the good and/or services which are the subject matter of the Contract, as more specifically described on the face of the relevant Contract;

(e) “Supplier” means the corporation, sole proprietorship, partnership, joint venture or individual listed on the face of the Contract as the independent contractor providing the Purchased Goods/Services; and

(f) “University” means The University of Manitoba.

2. Entire agreement

The following terms and conditions, together with the terms and conditions on any attached schedules and the face of the attached Contract form the entire agreement between the University and the Supplier, and shall be deemed to be accepted by the Supplier upon commencement of performance hereunder. There are no undertakings, representations, or promises, express or implied, other than those contained in this Agreement.

3. Termination

This Agreement may be terminated as follows:

(a) By the University where:

(i) in the reasonable opinion of the University, the Purchased Goods/Services provided by the Supplier are unsatisfactory, inadequate, or are improperly provided;

(ii) in the reasonable opinion of the University, the Supplier has failed to comply with any substantive term or condition of this Agreement;

(iii) the Supplier is dissolved or becomes bankrupt or insolvent;

(iv) the Supplier’s insurance coverage is cancelled, threatened to be cancelled, reduced or adversely changed;

(v) there has been a delay in performance of the Agreement as contemplated by section 8; or

(vi) the Purchased Goods/Services are provided in connection with a project, for which the University has been awarded funding from an external source, and that project has been terminated or funding reduced.

(b) By mutual agreement of the parties, expressed in writing.

4. Upon termination

Upon termination of this Agreement, the Supplier shall cease to provide any further Purchased Goods/Services. The University shall be under no obligation to the Supplier other than to pay, upon receipt of an invoice and satisfactory supporting documentation, such compensation as, in the reasonable opinion of the University, the Supplier may be entitled to receive under this Agreement for Purchased Goods/Services provided to the satisfaction of the University up to the date of termination.

5. Amendment

This Agreement may be amended at any time by the University issuing an Amendment, or with the mutual written consent of the parties. The University is not obligated to pay any amount for the Purchased Goods/Services in excess of the amount stated on the Contract, unless the Agreement is amended pursuant to this section. Prior to the Supplier commencing performance under this Agreement, this Agreement may be replaced by the University issuing a Revised Contract.

6. Compliance with laws

Supplier agrees to comply with all applicable Federal, Provincial and local laws, orders and regulations, which in any way, directly or indirectly, affect the price, production, sale or delivery of the Purchased Goods/Services. This Agreement shall be governed by the laws of the Province of Manitoba and any disputes hereunder shall be heard in the exclusive jurisdiction of The Court of Queen’s Bench (Winnipeg Centre) in Manitoba. The Supplier may be asked by the University to furnish evidence of the Supplier obtaining certifications or permits that may be required by such laws, orders and regulations. The Supplier shall be duly registered and qualified to do business wherever necessary to carry out the terms of this Agreement, and may be asked by the University to provide evidence thereof.

7. No assignment

This Agreement or any of the rights or obligations hereunder, shall not be assigned, in whole or in part, by the Supplier without the prior written consent of the University.

8. Cancellation and notice of delay

Time is of the essence to this Agreement. The University reserves the right to terminate all or any portion of this Agreement if the Purchased Goods/Services are not delivered within the requested time, if stated. If the Supplier has reason to believe that the Purchased Goods/Services will not be delivered within the requested time, or if not stated, within a reasonable time, written notice setting forth the cause and extent of the anticipated delay and an alternate delivery date will be given immediately to the University. The University may, at its option, elect to accept or reject the alternate delivery date. In the event of rejection, the University may at its option, terminate this Agreement. It is the Supplier’s obligation to obtain the University’s response to the alternate delivery date, and failure of the University to respond to such notice will not be deemed to constitute acceptance of the proposed alternate delivery date.

Neither the University nor the Supplier shall be responsible for delays or failures to meet its obligations under this Agreement, including delivery, receipt, or payment obligations when the delays or failures are due to fires, floods, strikes, acts of God, acts of public authorities, or pandemic illnesses or conditions.

9. Warranty and indemnity

The Supplier expressly warrants that all Purchased Goods/Services delivered under this Agreement will conform to any sample and any specifications, drawings or other description furnished or adopted by the University and will be fit and sufficient for their intended purpose, of merchantable quality, of good material and workmanship and free from defect.

The Supplier shall provide the Purchased Goods/Services in a good and workmanlike manner, with reasonable skill and care, and to the full satisfaction of the University; The Supplier shall defend, indemnify and save the University (including its employees, agent, representatives, and contractors) harmless from any and all losses, damages, and costs (including legal fees and disbursements on a solicitor/client basis) caused by reason of any action or omission of the Supplier related to its performance of this Agreement, or any alleged violation by the Supplier of any relevant laws, orders and regulations.

The Supplier may be required to carry insurance of a type and with limits and terms as set out on the Contract or an attached schedule, and may be asked by the University to provide evidence thereof.

These warranties and indemnities shall survive performance of the Agreement or termination, whichever is applicable.

10. Inspection and rejection

All Purchased Goods/Services shall be delivered subject to inspection by the University within a reasonable time. Payment by the University shall not constitute acceptance by the University as to quality or quantity. If any Purchased Goods/Services are rejected by the University on reasonable grounds, the Supplier shall forthwith replace or repair the relevant goods or properly perform the services at its own cost. The Supplier will bear the cost of any inspection of Purchased Goods/Services where such inspection leads to a rejection by the University.

11. Excess shipment

Goods shipped in excess of specified quantities may be returned to Supplier at Supplier’s expense.

12. Intellectual property litigation

In the event that any suit or proceeding alleging infringement of any patent or copyright, or alleging unfair competition resulting from similarity in the design or appearance of Purchased Goods/Services is brought against the University, the Supplier agrees that it will promptly, on notification of such proceeding, assume defense thereof, and that it will pay and discharge all costs and expenses in defense thereof, and will also pay or satisfy all costs, damages, royalties or profits which may be decreed or awarded against the University (including its employees, agents, representatives and contractors) for or on account of any Purchased Goods/Services. If it so desires, University may be represented by its own counsel in any such suit or proceeding at its own cost.

13. Supplier expenses

The Supplier shall be solely responsible for making any arrangements and for paying any and all expenses incurred in connection with providing the Purchased Goods/Services (including telephone, office supplies, document copying, facsimile transmission, postage, overhead, salaries and all types of insurance).

The Supplier shall be solely responsible for all employer and employee contributions and deductions for the Supplier and any staff including Worker’s Compensation, Canada Pension Plan, Employment Insurance and federal and provincial income taxes.

14. Supplier non-resident

If the Supplier is a non-resident of Canada supplying Services within Canada, the University must withhold fifteen percent (15%) of the contract price pursuant to the Income Tax Act (Canada) unless the Supplier has obtained and provided to the University prior to the payment being issued a CRA Waiver indicating that the University is not required to withhold tax on behalf of the Supplier.

For more information, visit the Canada Revenue Agency's Tax treatment of non-residents who perform services in Canada.

15. Supplier legal and policy requirements

(a) The Supplier must comply with all applicable University policies, procedures, guidelines, and rules which are available on the University’s website, or of which the Supplier has been advised.

(b) The Supplier must comply with the University’s policies regarding conflict of interest.

(c) Should the Supplier gain access to personal information (as that term is defined under The Freedom of Information and Protection of Privacy Act), or personal health information (as that term is defined under The Personal Heath Information Act), the Supplier shall ensure that such information is kept confidential and is not disclosed without the written consent of the University. The Supplier shall take reasonable steps to ensure than all of its employees, contractors or agents are bound by the same obligation of confidentiality. This obligation shall survive the performance or termination of this Agreement, whichever is applicable.

(d) Acceptance of this Agreement does not constitute employment by the University or employment under The Employment Insurance Act. The status of the Supplier shall at all times remain that of an independent contractor.

16. Intellectual property rights

All intellectual property rights to materials produced by the Supplier in the performance of this Agreement, including but not limited to documents, raw data, research results, processes, technology, programs and inventions shall belong to the University, unless specified in the relevant Contract or an attached schedule. The Supplier further waives any moral rights to materials produced in the performance of this Agreement, and the University shall be entitled to use such materials for any purpose, including modification, digitalization, distribution or sale.

17. Asbestos notification

The Supplier hereby acknowledges that the University of Manitoba has friable and non-friable asbestos-containing materials present throughout buildings owned, leased and/or otherwise occupied by the University.

For a complete listing of any asbestos-containing or suspect asbestos material known to be present, refer to the most recent version of the Asbestos Survey Report maintained on file by the Environmental Health and Safety Office (EHSO). Contact them at 204-474-6633.

Any Supplier required to perform activities that may result in the disturbance of asbestos-containing materials must:
(a) review the most recent Asbestos Survey Report
(b) advise their employees, agents, contractors and representatives as to the appropriate precautions and safety measures to be taken
(c) give notice to EHSO that known or suspected asbestos-containing materials will be disturbed
(d) request EHSO to provide any information or assistance with required training which may be available through the University
(e) give notice to EHSO if the Supplier encounters unanticipated suspected asbestos-containing materials during the performance of its duties
(f) halt performance of activities if required to do so by EHSO

A Supplier may not charge any amount for Purchased Goods/Services in excess of the amount stated on the Contract on account of having to deal with asbestos, unless the presence of asbestos was not disclosed on the Asbestos Survey Report.

If unanticipated asbestos-containing materials are encountered, the University may, at its option, issue an Amendment:

(a) providing for payment of an extra amount deemed reasonable by the University, or
(b) altering the Purchased Goods/Services, which alteration may result in a significant change in the scope of the project.

18. Contractor safety orientation

To ensure that workers performing services for a Supplier are aware of University safety and health requirements, workers providing installation, repair and maintenance services may be required by the University to attend a health and safety orientation prior to commencing work.

The orientation will be provided by the University without charge to the Supplier or the workers. Workers attending the orientation will be provided with personalized certificate of attendance, and may periodically be requested to produce the certificate while performing their work. The certificate will be valid for a fixed period of time, after which renewal will be required.

For more information, visit Contractor orientation.

The above terms and conditions, as well as the university's standard service agreement, are also available in PDF format: 

Non-resident contractors

If a contractor is a non-resident of Canada (including an individual, sole proprietor, organization, corporation or partnership) supplying services within Canada, the university is required to withhold 15 per cent of the payment(s) pursuant to the Income Tax Act (Canada), unless the contractor has obtained and provided to the university, prior to the payment being issued, a CRA Waiver indicating that the university is not required to withhold tax on behalf of the contractor.

Find more information at:

Current bid opportunities

Bid opportunities at the University of Manitoba are listed here in accordance with the New West Partnership Trade Agreement (NWPTA), Canadian Free Trade Agreement (CFTA) and the Canada-European Union Comprehensive Economic and Trade Agreement (CETA).

Lecture Theatre Redevelopment – Drake Centre, Rooms 105 & 107

RFT number: 117C210126-01.2

The University of Manitoba, Purchasing Services, is requesting submissions through the UM Purchasing Portal on the Bonfire Portal Service.

Closing date: December 14, 2022, 2:00 p.m. (Winnipeg local time) 

Insurance Requirements: This project requires a minimum General Liability Insurance of $5 Million (five million) and Automobile Insurance of $2 Million (two million).

Addenda: Please note that bidders are required to monitor the Bonfire Submission Portal for all addenda. It is the responsibility of the bidder to ensure all addenda were received and to acknowledge receipt of all addenda on the bid form. Failure to comply may result in your bid being rejected.

Contact: Andrew Cramer at Andrew.Cramer@umanitoba.ca

This RFT is posted in compliance with the applicable New West Partnership Trade Agreement (NWPTA), Canadian Free Trade Agreement (CFTA), and/or the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) regulations.

University of Manitoba-RFP-Strategic Planning Services Provider

RFP number: [University of Manitoba-RFP-Strategic Planning Services Provider]

The University of Manitoba, Purchasing Services, is requesting proposals to identify and select a service provider to develop a new five-year strategic plan.

The University of Manitoba, Purchasing Services, is requesting submissions through the UM Purchasing Portal on the Bonfire Portal Service.

Closing date: December 5, 2022, 9:00 a.m. (Winnipeg local time) 

Addenda: Please note that bidders are required to monitor the Bonfire Submission Portal for all addenda. It is the responsibility of the bidder to ensure all addenda were received and to acknowledge receipt of all addenda on the bid form. Failure to comply may result in your bid being rejected.

Contact: Monique Whitehill at Monique.Whitehill@umanitoba.ca

Data And Analytics Azure Extract, Transform, And Load (ETL) Developers

RFP number: RFP #IT-0215-2223-VK

The University has an immediate need for two Azure Extract, Transform, and Load (ETL) Developers to work on multiple data and analytic projects. The University is looking for two Azure ETL Developers with experience in multiple data and analytic projects, including the implementation of a data warehouse and data marts using the Microsoft Azure technical stack.

The University of Manitoba, Purchasing Services, is requesting submissions through the UM Purchasing Portal on the Bonfire Portal Service.

Closing date: December 9, 2022, 2:00 p.m. (Winnipeg local time) 

Addenda: Please note that bidders are required to monitor the Bonfire Submission Portal for all addenda. It is the responsibility of the bidder to ensure all addenda were received and to acknowledge receipt of all addenda on the bid form. Failure to comply may result in your bid being rejected.

Contact: Viktoria Nikita Korenblit at viktoria.korenblit@umanitoba.ca

Power BI Designer/Developer for Data and Analytics

RFP number: RFP #IT-0218-2223-VK

The University has an immediate need for a Power BI Designer/Developer to work on multiple data and analytic projects. The University is looking for a Power BI Designer/Developer that has experience on multiple data and analytic projects, including the implementation of a data warehouse and data marts using the Microsoft Azure Technical stack.

The University of Manitoba, Purchasing Services, is requesting submissions through the UM Purchasing Portal on the Bonfire Portal Service.

Closing date: December 9, 2022, 2:00 p.m. (Winnipeg local time) 

Addenda: Please note that bidders are required to monitor the Bonfire Submission Portal for all addenda. It is the responsibility of the bidder to ensure all addenda were received and to acknowledge receipt of all addenda on the bid form. Failure to comply may result in your bid being rejected.

Contact: Viktoria Nikita Korenblit at viktoria.korenblit@umanitoba.ca

Bid results

Find recent bid results here.

Construction awards over $200,000

This information was updated December 5, 2022.

Description Tender number Closing date Awarded to (bidder name) Award Amount
Duff Roblin, Reno Rm N311A 167C210901-05 October 14, 2022 Hedman Construction Ltd. $209,141.50
Extended Education Building Room 160 AV Upgrade + Soundproofing 310C211116-02 September 29, 2022 Hedman Construction Ltd. $297,936.00
Robson Hall Rm 113 Redevelopment 251C191204-01 July 28, 2022 Tractus Group Incorporated $568,270.00
Isbister Building 113 - Room 201 Conversion 113C191002-45 July 11, 2022 Westland Construction Ltd. $276,700.00
Chown - Level 000 Washroom Renos 457C210409-02 July 5, 2022 Bree-Dan Construction Ltd. $233,385.00
Engineering EITC E3 Room 230 Hydraulics Lab Pump and Platform Replacement 233C210707-01 June 22, 2022 Hedman Construction Ltd. $201,492.45
Buller 531 532 Lab Renovation 157C180110-02 June 7, 2022 Tractus Group Incorporated $900,730.00
Elizabeth Dafoe Library - L200 Washrooms 321C510409-05 June 2, 2022 Hedman Construction Ltd. $356,959.61
St. Paul's College Zone 2 Roof Replacement 145C171030-02 May 26, 2022 Normandeau Roofing Ltd. $430,789.00  
EITC-E3 – North and south entrance canopies 233C200225-03 May 3, 2022 Westland Construction Ltd. $380,600.00
L300 and L400 HVAC upgrades Administration Building 331C210818-02 April 26, 2022 Westland Construction Ltd. $3,140,000.00
Drake Centre, Rooms 103 108 classroom Upgrades 117C210126-01 April 21, 2022 Westland Construction Ltd. $891,000.00
BMSB CL3 RM 516 renovation 456C200730-02 March 31, 2022 Bree-Dan Construction Ltd. $1,316,054.00
Agriculture Building – Rooms 130 and 172 – AV Upgrade 011C190715-05 March 29, 2022 Hedman Construction Ltd. $590,744.00
Robson Hall - Moot Courtroom AV upgrade 251C201112-04 March 28, 2022 Hedman Construction Ltd. $562,222.00
Medical Rehab R015, R020, R170 and R236
Learning Labs renovation
459C190904-04 March 15, 2022 Bree-Dan Construction Ltd. $1,613,946.00
University of Manitoba New Fuel Station 609C190919-02 March 3, 2022 Graham Construction and Engineering LP $682,400.00
Allen - Combine Rooms to Create Chemistry/Physics
Allen - Enlarge the Wawatay Indigenous Cultural Centre
151C201021-03
151C210322-03
Jan. 27, 2022 Langreen (2005) Ltd. 483,295.60
Behavioral Management Lab – University of Manitoba 117C180606-02 Dec. 6, 2021 Tractus Group Incorporated $1,821,900.00
193 Extended Education space redevelopment, Fort Garry campus 310C200227-06 Dec. 2, 2021 Bree-Dan Construction Ltd. $794,380.00
University Centre L300 washroom renovation 303C210106-02 Dec. 1, 2021 Bree-Dan Construction Ltd. $262,496.00
Room 223 Redevelopment – 65 Dafoe Road, Fort Garry campus 271C200730-01_2 PH 2 Nov. 29, 2021 Bree-Dan Construction Ltd. $391,133.00
MBM Max Bell Centre mechanical upgrades 316C170512-06.1 Nov. 9, 2021 Gateway Construction & Engineering Ltd. $3,899,519.61
Parker Building steam system upgrades 153C191022-07 Sept. 14, 2021 Hedman Construction Ltd. $1,864,100.00
UMSU University Centre Level 000 domestic water and sanitary sewer piping replacement 303C201007-01/303C201007-02 July 12, 2021 Randall Plumbing & heating Ltd. $424,788.43
Allen Building life safety upgrades 151C130620-03.2 July 8, 2021 Gateway Construction & Engineering ltd. $2,178,107.95
Medical Physics Research Laboratory 151C171219-04 July 7, 2021 Hedman Construction Ltd. $351,096.00
University College stairs 131C180615-08 June 30, 2021 Gardon Construction Ltd. $250,138.46
L100W Duff Roblin – Rodent Facility ceiling installation 167C200413.03 June 1, 2021 Bree-Dan Construction Ltd. $315,637.00
Fitzgerald Building Redevelopment Phase I - Fine Arts Annex demo 159C160318-20.1 May 26, 2021 Hedman Construction Ltd. $258,860.00
Tache ;Arts Complex T-2: Desautels Concert Hall addition 339C171211-02 May 6, 2021 Parkwest Projects Ltd. $18,570,241.00
Culvert No. 108 reconstruction 803C180528-03.3 April 29, 2021 Tri-Core Projects Ltd. $948,403.50
Ellis Building window upgrades 037C160907-04 April 15, 2021 Tractus Group Incorporated $1,424,546.33
2021 road renewal program – University Crescent and Freedman Crescent 802C170511-05.5 March 16, 2021 Bayview Construction Ltd. $4,156,190.50
Administration Building L200N HVAC system upgrades 331C201022-05 March 11, 2021 Tractus Group Incorporated $692,320.00
Administration Building exterior envelope refurbishment and exterior lighting design 331C180524-03 Feb. 26, 2021 M Builds Limited $2,380,750.00
Faculty of Education life safety upgrades and renovations phase 3E 211C090918-51.8 Feb. 23, 2021 M D Steele Construction Ltd. $1,367,932.67
Clinical learning simulation lab – Bannatyne campus 454C160113-25 Feb. 11, 2021 Marrbeck Construction Ltd. $1,143,534.00
Armes Lecture Theatre Development
111, 200, 204, 208, 100cor ceiling
152C200227-071 Jan. 26, 2021 Tractus Group Incorporated $2,742,540.00
Drake Centre - Room 122 learning space renewal 117C191030-02 Jan. 18, 2021 Bree-Dan Construction Ltd. $660,788.11

Goods and services awards over $75,000

This information was updated December 5, 2022. 

Description RFP  number Closing date Awarded to (bidder name) Award amount ($)
University of Manitoba - Central Energy Upgrades  FG 062222 OD August 5, 2022 Epp Siepman Engineering Inc. $741,000.00
Pembina Hall L200 Walk-In Coolers-Freezers Replacements Phase II FG 061522 OD July 22, 2022 Lowe mechanical Services Ltd. $512,563.22
Fort Garry campus 24.9 kV Electrical Distribution Master Plan FG 121621 OD Feb. 23, 2022 Bockstael Construction Ltd. $417,340.00
Protein Foods Innovation Centre, Fort Garry Campus FG 110821 OD Dec. 21, 2021 MMP Architects Inc. $802,500.00
University of Manitoba accessibility audit FG 111221 OD Dec. 6, 2021 Level Playing Field Inc. $498,525.00
Central Energy Plant Fire Protection Upgrades FG 122120 OD June 8, 2021 PCL Constructors Canada Inc. $2,293,214.00

 

Submitting your invoice

Supplier Payment Services (SPS) accepts invoices by email and by mail. Please follow these instructions carefully to ensure your invoice is processed promptly.

Billing information

Please bill your invoice to the following address. Also use this address if you are sending your invoice to SPS by mail instead of by email. 

University of Manitoba
Supplier Payment Services
Room 410/414 Administration Building
Winnipeg, Manitoba R3T 2N2 

Please ensure your shipments are delivered to the correct address. Shipments delivered to Room 414 Administration Building that haven't been ordered by Financial Services will be declined and returned to the sender.

Include a PO number or Contract number

Your invoice must include a valid University of Manitoba Purchase Order (PO) number or Contract (C) number. Invoices received without a valid PO or Contract number will be rejected and returned to you, resulting in a delay in payment.

Purchase Order number: A valid Purchase Order number will be preceded by “PO” followed by three to six numeric values.

Contract number: A valid Contract number will be preceded by “C” followed by three or more numeric values.

Valid PO or Contract numbers cannot be an individual’s name, phone number or location. If you are missing the PO or Contract number, please contact the person who requested the goods or services to obtain this information before submitting your invoice for payment. 

Sending your invoice by email

Send your invoices to SPSInvoices@umanitoba.ca.

  • This email is a no-reply inbox. SPS does not read your email.
  • Please send the invoice to SPS one time only.
  • If you send the invoice by email, please do not send the paper copy of the same invoice – and vice versa: if you mail it in, please do not email it to SPS as well.

How to include your invoice in the email

1. Please include your invoice as an attachment, using a PDF format if possible.

Name your PDF attachment with the name of your company and your invoice number. For example: 

  • Microsoft111325.pdf

2. Include the PO or Contract number in your invoice before attaching your file. If you do not have a PO or Contract number, please do not submit your invoice. Contact the person who ordered the items and request a valid PO or Contract number.

Do not send invoices more than once

To help avoid duplication, please avoid resending invoices that you have already submitted to SPS. If you have already sent SPS your invoice and you are not seeing the transaction as expected, please follow up with the SPS Account Assistant for the related supplier. 

Contact SPS for help

The SPS team works to ensure invoice payments are processed as soon as possible.

If you have questions about an invoice, a credit or a payment, please contact the SPS Account Assistant responsible for the supplier or company.

Pre-qualified contractor listings

Updates to the UM prequalification process

Recently the University of Manitoba was undertaking a Request for Prequalification (RFPQ) process to create a new Construction Contractors Source List. This process is now completed, and list of preapproved contractors has been notified.

The prequalification Source List for General Contractors, Mechanical and Electrical Contractors, resulting from the recent RFP process will be valid for three (3) years (starting Nov 1, 2022, through October 31, 2025) with up to two (2) years extension for any service category and at the discretion of the University and will be posted on the University Purchasing webpage at:

https://www.umanitoba.ca/admin/financial_services/purch/suppliers.html

The University is not intending to accept Prequalification Applications for Source List contractors from the categories noted above until the next RFP cycle.

Only contractors on UM's current Prequalified Contractors List are eligible to bid on upcoming tenders unless a project-specific prequalification is applicable.

The following previously prequalified contractors are now retired and removed from the list:

  • Fire protection
  • Civil/underground
  • Civil/surface works
  • Native revegetation
  • Historic building masonry restoration
  • Landscape
  • Masonry

The following previously prequalified contractors will remain in the list for the type and/or value of work they are approved:

  • Roofing Contractors (new RFP process is anticipated in 2023)
  • Hazardous Building Material Abatement
  • Interior signage 
  • Environmental Consulting
  • Graphic Design

Project-specific pre-qualified contractor and supplier listings

Not applicable at this time.

These contractors are pre-approved for the type and value of work as noted. 

General contractors

These general contractors are pre-approved for the value of work as noted.

Contractor name Under $200,000 estimated total value of work    

$200,000 – $1,000,000 estimated total value of work    

Over $1,000,000 estimated total value of work
Akman Construction Ltd. YES YES YES
Bird Construction Group  YES YES YES
Bockstael Construction Limited. YES YES YES
Bree-Dan Construction Ltd. YES NO NO
Concord Projects Ltd. YES YES YES
Ernst Hansch Construction Ltd. YES YES NO
Gardon Construction Ltd. YES YES YES
Gateway Construction & Engineering  YES YES YES
Graham Construction & Engineering LP YES YES YES

Hedman Construction Ltd.

YES YES NO
Langreen (2005) Ltd. YES NO NO
Ledcor Construction Limited YES YES YES
M Builds Limited Partnership By It's general Partner 5369917 MB Ltd. Operating As M Builds YES YES YES
M. D. Steele Construction Ltd. YES YES NO
Marwest Construction Ltd. YES YES NO
Parkwest Projects Ltd. YES YES YES
PCL Constructors Canada Inc. YES YES YES
Three Way Builders Ltd. YES YES NO
Tractus Group Incorporated Operating As Tractus Projects YES YES YES
Westland Construction Ltd.  YES YES YES
Winnipeg Building & Decorating Ltd. YES YES NO

Last update: November 10, 2022

Electrical

These electrical contractors are pre-approved for the value of work as noted.

Contractor name Under $200,000
estimated total value of work
$200,000 – $1,000,000 
estimated total value of work
Over $1,000,000
estimated total value of work
3-Phase Electrical Ltd. Operating As Spark Power YES YES NO
Allco Electrical Ltd.  YES YES YES
Black and McDonald Limited YES YES YES
DMS Industrial Constructors Inc.  YES YES YES
Electric 2000 Ltd.  YES YES NO
Exco Ventures Ltd. Operating As Exco Electric YES YES YES
G. Mallin Electric Ltd.  YES YES YES
Mac-Tower Inc. YES NO NO
Maka Power Ltd. YES NO NO
McCaine Electric Ltd. YES YES YES

Nor-Tec Group Ltd.

YES YES YES
Oakpark Powerline Services Ltd. YES YES YES

Powertec Electric Inc.

YES YES NO
Prairie HVAC Inc. Operating As Prairie HVAC/R YES NO NO
Tri-Star Electric Company Ltd. YES YES NO
T & D Enterprises Ltd. Operating As Wescan Construction Services YES YES YES
Vipond Inc. YES YES YES
Voltage Power Ltd. YES YES YES
Wareham & Crowe Electric Ltd. YES NO NO

Last update: November 22, 2022

Mechanical

These mechanical contractors are pre-approved for the value of work as noted.

Contractor name Under $200,000
estimated total value of work
$200,000 – $1,000,000
estimated total
value of work
Over $1,000,000
estimated total value of work
Black and McDonald Limited YES YES YES
Derksen Plumbing & Heating (1984) Ltd.  YES YES YES
DMS Industrial Constructors Inc.  YES YES YES
East Side Ventilation YES YES NO
Global Mechanical Ltd.  YES NO NO
Johnson Controls Operating As Tyco Integrated Fire & Security YES YES YES
Loewen Mechanical Ltd. YES YES YES
Lowe Mechanical Services Ltd. YES YES YES
Mac-Tower Inc. YES NO NO
Prairie HVAC Inc. YES YES NO
Randall Plumbing and Heating Limited YES YES YES
T & D Enterprises Ltd. Operating As Wescan Construction Services YES YES YES
Vipond Inc. YES YES YES
Westwood Mechanical Inc. YES YES YES

Last update: November 22, 2022

Roofing

These roofing contractors are pre-approved for the value of work as noted.

the roofing contractor prequalification cycle will be ending in 2023. Contractors are invited to return to this page for further information regarding prequalification to this category.

Contractor name Up to $75,000
estimated value of work
$75,001 – $250,000
estimated total
value of work
$250,001 – $500,000
estimated total
value of work
$500,001 – $1 million
estimated value of work 
Over $1 million
estimated value of work
Atlas-Apex Services (Manitoba) Inc. YES YES YES YES YES
Flynn Canada Ltd.  YES YES YES YES YES
Master Roofing Ltd. YES YES YES YES YES
MJ Roofing YES YES YES YES YES
Normandeau Roofing Ltd. YES YES YES YES YES
Norwin Roofing Ltd. YES YES YES YES NO
Oakwood Roofing & Sheet Metal Co. Ltd.  YES YES YES YES YES
Sky City Roofing Ltd.  YES YES NO NO NO
Transcona Roofing Ltd. YES YES YES YES NO

 

 

Last update: May 10, 2021

Hazardous building material abatement

This is work for a contractor trained and certified to perform abatements of mould, lead, and asbestos. These contractors are pre-approved for the value of work as noted.

Contractor name Up to $75,000
estimated value of work
$75,001 – $250,000
estimated total
value of work
$250,001 – $500,000
estimated total
value of work
$500,001 – $1 million
estimated value of work 
Over $1 million
estimated value of work
Advanced Environmental Services Inc. YES YES YES YES YES
Kepsco Construction Management Ltd. YES NO NO NO NO
Priority Restoration Services Ltd.  YES YES NO NO NO
True North Waste Management Ltd.  YES YES NO NO NO
Western Waste Management Ltd.  YES YES YES YES YES

Last update: October 2, 2020

Interior signage - listings and application for pre-qualification

Pre-qualification application process

The pre-qualification application process is the method by which graphic design firms can be pre-qualified to provide services on behalf of the University of Manitoba.

To be considered, please complete the application.

Pre-approved contractor listing

These interior signage contractors are pre-approved for room numbering and wayfinding signage as noted.

Supplier name

Engraved room number plaque
3" X 15" per RN 1.0
Occupant name holder
3” X 15” per RN 2.0
Occupant name insert
per RN 2.2

Engraved header panel
WF1.0

Engraved line panel
Single line, WF 1.1
Bella Fosh Signs YES YES YES YES YES
Western Safety Sign Co. YES YES YES YES YES

Last update: September 23, 2016

Environmental consulting - listings and application for pre-qualification

Pre-qualification application process

The pre-qualification application process is the method by which environmental consultants can be pre-qualified to provide environmental consulting services on behalf of the University of Manitoba.

To be considered, please complete the application.

Pre-approved contractor listing

These environmental consulting contractors are pre-approved for the type of work as noted.

Consultant name Hazardous Building Materials Assessments Environmental Site Assessment Phase I Environmental Site Assessment Phase II Environmental Site Assessment Phase III Project-specific specifications for hazardous building materials Hazardous building material abatement inspection Hazardous building material air monitoring Occupational hygiene services not specified
WSP E&I Canada Limited YES YES YES YES YES YES YES YES
Dillon
Consulting Ltd.
 
NO YES YES YES NO NO NO NO
HLC Consulting
Ltd.
YES YES YES YES YES YES YES YES
KGS Group  YES YES YES YES YES YES YES YES
Pinchin Ltd. YES YES YES YES YES YES YES YES
Prairie
Environmental
Consulting Inc.
YES YES NO NO YES YES YES YES
SLR Consulting
(Canada) Ltd.
NO YES YES YES NO NO NO NO
Tesseract
Environmental
Consulting Inc.
YES YES YES YES YESY YES YES YES

Last update: May 25, 2020

Graphic design - listings and application for pre-qualification

Pre-qualification application process

The pre-qualification application process is the method by which graphic design firms can be pre-qualified to provide services on behalf of the University of Manitoba.

To be considered, please complete the application.

Pre-approved contractor listing

These graphic design firms are pre-approved for the value of work as noted.

  • A pre-qualified supplier shortlist resulting from this pre-qualification shall cover the university’s normal requirements for graphic design services for a period of three years.
  • Issuance of this pre-qualification and resulting application in no way constitutes a commitment by the university to award contracts to any firm or to pay any costs incurred by the firm in preparing an application.
  • University staff requiring the services of a graphic design firm will be required to solicit quotations from pre-qualified graphic design firms.
  • The successful selected pre-qualified graphic design firms will be expected to enter into a separate contract/purchase for each graphic design service requested by departments or faculties.
Contractor name Brochures Promotional
material
Event
material
Publications Print production based
on existing templates
Web design/
development
Bounce Design YES YES YES YES YES YES
Diverge Design YES YES YES YES YES YES
Faren Group YES YES YES YES NO YES
Guppy Graphic Design YES YES YES YES NO NO
Samson Design Studios YES YES YES YES YES NO
Spark YES YES YES YES NO NO
Well Creative YES YES YES YES NO NO
Workhouse Inc. YES YES YES YES YES YES

Last update: March 31, 2019

Best value procurement

These resources, which include videos, PowerPoint presentations and past RFPs, are reference material for suppliers and internal and external clients. These resources support the RFP process and are used to evaluate bids and support the learning experience for this process.

Contact us

Invoices, credits and payments

If you have questions about an invoice, a credit or a payment, please contact the SPS Account Assistant responsible for the supplier or company. 

First letter of supplier/company SPS Account Assistant email
A–D

Anita.Gomez@umanitoba.ca

E–K Jun.Lee@umanitoba.ca
L– R dana.tutcho-ruben@umanitoba.ca
S – Z  inger.pasieka@umanitoba.ca

If you are unable to contact the above representatives, please email Kim Zamkotowich at K.Zamkotowich@umanitoba.ca for assistance.

Ariba Supplier Network invoices

Suppliers submitting invoices through the Ariba Supplier Network can contact the Supplier Enablement team at supplier.enablement@umanitoba.ca for assistance.

Purchasing-related inquiries

For non-invoice questions such as those regarding bid opportunities, terms and conditions, and pre-qualified contractor listings, please contact:

University of Manitoba
Purchasing Services
204-474-8348
purchasing@umanitoba.ca