Research Administration System (RAS)

Human Research Ethics (Fort Garry)

The University is closed from December 23, 2024 to January 1, 2025 inclusive for the Winter Break. We reopen on January 2, 2025 and responses to support requests will resume starting on that date.

Frequently Asked Questions and RAS Training Documents are available on this page for additional help during this time.

Access & Assistance

RAS Updates

The documents below outline specific changes and updates of latest versions in RAS. Please contact RAS Support if you have any questions.

What is the Research Administration System (RAS)?

The Research Administration System (RAS) integrates required forms for the Office of Human Research Ethics (OHRE) into a single electronic system. This includes all workflow and approval processes for researchers, student researchers, advisors, the REB and OHRE.

Frequently Asked Questions

How do I get access to RAS?

Active UM Staff and Students:

Submit a ticket to the IST Service Desk requesting access including the following information:

  • Legal First Name
  • Legal Last Name
  • Department Name (this is the department the research is being conducted under)
  • UM Staff/Student Email Address


External Researchers/Personnel:

A UM employee must sponsor an account, this is usually the PI. They must fill out the following form: Individual Sponsored Account. Please check the RAS checkbox on the form.

The UM employee sponsoring the account can email the form to IST service desk at servicedesk@umanitoba.ca and request access to the RAS. Include the following information in the body of the email: 

  • Legal First Name
  • Legal Last Name
  • Department Name

Who do I contact if I have questions about RAS or want to schedule a training session?

Contact RAS Support at RAS_Support@umanitoba.ca if you have any questions or need any help with the system.

RAS Support can also provide one-on-one training or larger group training sessions as well. Contact RAS_Support@umanitoba.ca to schedule. 
 

Human Research Ethics (Fort Garry)

All Human Research Ethics (Fort Garry) related forms are to be submitted through the system. 

Please make sure to upload your CORE and PHIA (if applicable) certificates to your user profile in the new system as soon as possible as these are required for protocol submission.

Please visit the Human Research Ethics at Fort Garry website for details on current business rules and deadlines. 

Training Documents

How to upload CORE and PHIA Certificates

Note:Video only available while connected to the UM network. Please use the VPN to access while off campus. 

Start Here

Resources for Researchers

  • Types of Submissions  This guide will go over each type of submission in the system including new protocols, and follow-on submissions (amendments, renewals, REB events and closure).
  • Submit as a Principal Investigator (PI)  This guide will take you through how to submit a new protocol as well as follow-on submissions as the PI.
  • Submit as a Designate  This guide will take you through how to submit a new protocol as well as follow-on submissions as the designate (research assistant or study coordinator) on a protocol.
  • Submit as a Student PI  This guide will take you through how to submit a new protocol as well as follow-on submissions as the student PI. This includes how to submit to your advisor.

Resources for REB Members

  • How to Review  Are you a REB member or Chair? Check out this document to see how to review a submissions in the system.
  • REB Board Review  Board meeting coming up? View this document if you attend the REB board meetings to learn how to review protocols in the system.