Decommission electronic devices which store data

Decommissioning devices that store data

These items store personal or sensitive data. This includes computers, laptops, multi-function printers, smartphones, and tablets. For these devices, it’s crucial that this sensitive information is securely destroyed.

Process

1. Download and complete the University of Manitoba - Data Destruction form (PDF) then:
   • If you are decommissioning more than one device without donating them, also complete the Data Destruction form – Schedule 1: Lot Information (PDF).
2. Add your completed form(s) as attachments to an IT ticket or bring the completed form(s) to the IST Service Desk.

Important information

• If you are bringing the device(s) to the IST Service Desk, also bring the completed and signed form(s) along with the device(s).
• If requesting transportation of the equipment to the IST Service Desk (by Physical Plant), scan the completed and signed form(s) then email a PDF version to the IST Service Desk.

Uses for these forms

• Submit a request to destroy data on a device.
• Gather the necessary information about the device requested for decommissioning.
• Gather the contact information of the person who uses the device and the person who provides technical support for the device.

Submit your forms

• Attach the completed form(s) to an IT ticket or bring the completed form(s) to the IST Service Desk along with your device.

Decommissioning devices that do not store data

These items do not store data or have a hard drive. This includes desktop (small) printers, monitors, keyboards, and other peripherals items. For these devices, submit an online maintenance request.