Distinguished Visiting Lecturer Program

Each year, the Office of the President makes funding available to assist units that are seeking to bring to the University of Manitoba distinguished individuals who are making outstanding contributions in their respective fields.

A maximum of $15,000.00 is made available every fiscal year to provide partial financial support to units’ proposals. It is expected that four to six awards will be recommended each year. Nominations may be submitted at any time during the year.

The purpose of the Program is to help units bring to the University of Manitoba distinguished individuals who are making outstanding contributions their fields.

Call for nominations

Members of the University community are invited to forward nominations for distinguished visitors to come to the University of Manitoba.  Visiting lecturers are typically expected to give a public lecture that is of interest to the University at large and to conduct seminars or workshops with faculty, staff and/or students and to be available for consultation with them.  A typical visit would last three to five days, although other proposals will be considered.

Nominations shall only be accepted from individuals and groups within or associated with the University of Manitoba. Each nomination should be accompanied by:

  1. a current curriculum vitae for the nominee
  2. a supporting statement from the nominator(s) giving, in particular, reasons for support of the nominee proposed
  3. the proposed format of the visit– e.g. an itinerary that outlines the type of lectures, seminars, or other activities and probable dates for the visit
  4. statements from others supporting the nomination
  5. a proposed budget that includes an estimate of the total travel, accommodation, and honorarium expenses involved, and an indication (i.e. dollar amounts) of other sources of financial support for this candidate's visit.

Submit a nomination

Nominations should be forwarded to The Office of the President, 200 Administration Building or president@umanitoba.ca  

Program guidelines

Summary

Each year, the Office of the President makes funding available to support units seeking to bring distinguished individuals to the University of Manitoba who are making outstanding contributions in their respective fields. For 2020/21, a maximum of $15,000.00 was available to respond to proposals. It is expected that five to eight awards will be recommended each year. Nominations may be submitted at any time during the year.

Criteria

Proposals are considered by an advisory committee, which takes into consideration the following the distinction of the proposed visitors, the length and type of visit that is proposed, the extent of support that has been secured from other sources, and the specific engagement opportunities that the organizers are planning.  Specifically:

  • The main criterion will be the distinction of the candidate, which will be assessed on the breadth and depth of the candidate’s contributions and esteem within their respective field.
  • A typical visit is expected to last 3‐5 days, though alternate proposals will be considered.
  • In general, priority will be given to proposals for distinguished visitors who will give at least one lecture that is of wide interest to the University and free and open to the public. It is expected that while the visitors are at the University they will make themselves available for consultation with and will conduct seminars or workshops for faculty, staff and students
  • Units submitting nominations are expected to be able to provide substantial funding support either from their own budget or in partnership with other units.  Distinguished Visitor Funding typically is not offered in an amount exceeding 50% of the cost of the visit.
  • Best efforts will be made to respond to proposals that when taken together, identify candidates in the wide variety of disciplines reflected throughout the University. Accordingly, proposals submitted in consecutive years from the same unit and/or for the same purpose or topic normally shall not be considered.
  • While it may have to reconsider the matter in light of the proposals it receives, the Committee anticipates that the amount of each award would support an honorarium of up to $500.00 per diem, depending on the length of stay, in addition to travel and living expenses involved in the visit.  

Proposal format

Nominations shall only be accepted from individuals or groups within or associated with the University. Each nomination should be accompanied by:

  1. a current curriculum vitae for the nominee;
  2. a supporting statement from the nominator(s), giving, in particular, reasons for support of the nominee proposed;
  3. statements from others supporting the nomination;
  4. the proposed format of the visit, e.g. an itinerary that outlines the type of lectures, seminars or other activities, and probable dates for the visit; and
  5. a proposed budget, including estimated travel, accommodation and honorarium costs and an indication of the other sources of financial support for the candidate’s visit.

Funding

If a nomination is approved, notification of approval will include information on the amount of the grant to be provided. In virtually all cases, cost‐sharing will be a required element of proposals, though in exceptional circumstances this requirement may be waived. Distinguished Visiting Lectureship Funding normally shall not exceed 50% of the cost of a proposed visit.

Upon approval, the nominator will be asked to identify a FOAP and the approved amount will be transferred. The department hosting the visitor is expected to directly pay all expenses relating to the visit. Within 30 days of the conclusion of a visit, a copy of the final expenditures should be sent to the Office of the President, 200 Administration Building.

Visit arrangements

The nominating unit shall be responsible for all elements of organizing the approved visit. This includes ensuring that interested groups, e.g. staff, students in the discipline and related areas, professional groups, and community groups are informed of the visit and encouraged to attend the public lecture.

Publicity for the visit should be coordinated through the Marketing and Communications Office. Sometime should be reserved in the visit for media interviews in the event that members of the media are interested in the visitor and discipline.

Reference to sponsorship from the Distinguished Visiting Lecture Fund should appear in all printed materials related to the visit. The following may be used: “A University of Manitoba Distinguished Visiting Lecturer”; “Sponsored by the Distinguished Visiting Lecture Fund”; “Distinguished Visiting Lecturer”.

 

Withholding tax

If the Distinguished Visiting Lecturer is not a resident of Canada, a 15% withholding tax must be deducted from the visitor’s honorarium. However, if the visit to Canada is not for a prolonged period of time, it may be possible for this withholding tax to be reduced to nil if the following steps are taken in a timely fashion:

  1. A Non‐Resident Tax Waiver Certificate should be sent to the non‐resident with a letter of offer.

 

  1. Waiver applications must be submitted to Canada Revenue Agency (CRA)no later than 30 days before the period of service begins or 30 days before the initial payment for the related services.  It is recommended that all requests be submitted through My Account, My Business Account or Represent a Client, or sent by fax to 1-833-329-1160 (Canada and U.S.) or 418-566-0323 (outside Canada and U.S.).

https://www.canada.ca/en/revenue-agency/services/tax/international-non-residents/information-been-moved/rendering-services-canada/where-send-completed-waiver-non-resident-employer-certification-applications.html

A copy of the waiver received from CRA must be included with invoices.  If the University does not receive the waiver, the University will have no option but to deduct the 15% non‐resident tax at source.

Funding and selection

See

The Robert and Elizabeth Knight Distinguished Visitors Program

The purpose of the Program is to enhance the quality of higher education at the University of Manitoba and to enrich its academic life by supporting visits to the University by scholars in a variety of fields.

Learn more about the program