Claims management requires prompt and accurate reporting of all incidents and injuries. Injured workers are required to complete a Notice of Injury Form (Green Card) (PDF) at the time of the incident. The occupational health coordinator will assist workers and supervisors in navigating any work-related return programs.
Accident and incident reporting
In Canada, worker’s compensation is a system of compulsory no-fault insurance for workplace injuries. In Manitoba this is legislated under The Workers Compensation Act. All staff at the University are covered under this system.
If you are an injured worker
If you are the supervisor of an injured worker
For serious incidents as defined by Workplace Safety and Health
Serious Incidents must be reported to Manitoba Workplace Safety and Health (WSH) immediately. Serious incidents include:
- Injury resulting from electric contact
- Unconsciousness as the result of a concussion
- Fracture of skull, spine, pelvis, arm, leg, hand or foot
- Amputation of an arm, leg, hand, foot, finger or toe
- Third degree burns
- Permanent or temporary loss of sight
- Cut or laceration that requires medical treatment at a hospital
- Asphyxiation or poisoning
- Collapse or structural failure of a building, structure, crane, hoist, lift, temporary support system or excavation
- Explosion, fire or flood, an uncontrolled spill or escape of a hazardous substance
- Failure of an atmosphere-supplying respirator
When a serious incident occurs, isolate the scene and do not clean up the area. Do not alter or move any equipment of materials that were involved in the incident, unless it is necessary to free an injured or trapped person, to avoid creating additional hazards, or to provide immediate/critical care.
- Review A Guide to Investigating Workplace Incidents – WSH Division (PDF)
- Complete an Incident Investigation Form (PDF)
- Email the form to OHReport@umanitoba.ca
For physical plant workers and supervisors
- Refer to Chapter 10: Accident/Incident investigations of the Physical Plant Safety and Health Manual
- Email the Green Card to OHReport@umanitoba.ca
With the ever-expanding world of computer use, there is a growing concern over computer-related health problems. The goal of ergonomic evaluations is to help workers identify, evaluate and control computer-related health problems. This includes assessing the worker’s habits and equipment.
Environmental Health and Safety has developed a comprehensive program to help staff prevent hearing loss and meet requirements determined by Workplace Safety and Health. The program consists of education, training and annual hearing assessments on all staff exposed to noise greater than 85 decibels.
Noise monitoring is conducted upon request and areas requiring hearing protection are identified by signage. Follow-up and medical referrals are made as per Workplace Safety and Health Regulations, including an annual report forwarded to the Chief Occupational Medical Officer at the Workplace Safety and Health Division.
Immunization standard and post-exposure protocol
Immunization procedures ensure University of Manitoba staff and students are protected from occupational exposure to vaccine-preventable, potentially infectious diseases while working with or near animal or human blood/body fluids or other human pathogens at any research or clinical laboratory or animal care facility work site.
Automated External Defibrillators (AEDs)
The University of Manitoba has placed AEDs in many areas throughout its facilities for use by untrained individuals in the event someone experiences a suspected heart attack. The AED is a portable device and is used in conjunction with CPR. When turned on, an automated voice directs the user in clear, easy to understand language.
As per the direction of Alan Scott, the university’s chief risk officer, faculties or units are responsible for all costs associated with the AED, including installation, posting of signage, maintenance and/or repair costs, monthly inspections and sending annual reports as requested by the occupational health coordinator.
The user must call 9-1-1 before using the AED to have Emergency Services dispatched.
Designated first aid training
Environmental Health and Safety offers training to workers willing to become designated first aiders in their work areas. The course is provided by a Red Cross certified trainer and is valid for three years.
Each department is asked to recruit potential designated first aiders for their own area and to provide a stocked first aid kit.
Contact the Environmental Health and Safety Office for details.
Indoor air quality and heat or cold stress
Poor air quality can affect the comfort of staff and students in University facilities. We can investigate and assess comfort factors such as temperature and humidity in addition to assessing the effectiveness of the ventilation system.
Lead is a chemical that was used in paint until the 1980s. If a building has been renovated a number of times over the years, it may have a number of paint layers containing lead. Buildings built before the 1960s have a higher chance of containing lead paint.
Mould remediation and control
Under certain conditions, mould can pose a health hazard to susceptible individuals. If your work area has experienced a water leak or flood, please contact Physical Plant immediately to have the water source stopped and fixed.
Physical Plant can answer questions regarding exposures and potential health effects of mould and can provide assessments and recommendations for control measures.
Factors that increase the risk of illness include:
- Susceptible individuals: those allergic to mould; those with low immunity; and babies whose lungs are not completely formed.
- High levels of exposure: exposure to large numbers of spores over a long period of time.
- Species of mould: the more noxious moulds (high potential for mycotoxin production) pose the greatest health risks.
The best way to avoid mould problems is to address humidity and water intrusion events before mould has a chance to establish itself.
If you have any questions regarding mould management, please contact the Environmental Health and Safety Office at 204-474-6633.