Event safety

The University of Manitoba is committed to providing a safe and healthy environment for all employees, students, and visitors. To help ensure events are planned and conducted safely, organizers must review the requirements and resources available through Campus Services before submitting an event application.

This is required for the following types of events on campus:

• All events with alcohol being served.
• All events with an expected attendance of 100 or more (with or without alcohol service).
• All outdoor events, regardless of expected attendance or the serving of alcohol

Event planning resources

Event planning consideration guide(PDF)

Indoor space booking  Outdoor space booking  Event Application form

Note: For activities concerning visitors to campus that do not meet the above criteria, see the Visitor safety page or contact EHSO directly.

The University of Manitoba supports smudging and pipe ceremonies on campus. For information about the cultural significance and protocols of these practices, please visit the UM Indigenous Culture and Protocols page.

UM Indigenous Culture and Protocols

The Environmental Health and Safety Office (EHSO) has established a procedure to help members of the UM community safely coordinate and conduct smudging and pipe ceremonies at the University of Manitoba campuses. This procedure is designed to ensure ceremonies can take place respectfully while minimizing disruptions to building occupants, ventilation systems, and life safety systems such as fire alarms. By following this process, participants can help create a safe and supportive environment for everyone involved.

Smudging and Pipe Ceremony (PDF) Smudging Locataion Poster (PDF)

Approved Location's 

Locations that have already been approved by Facilities are listed in the documents below.

Smudge friendly locations: These locations may be used for smudging at any time without notifying Facilities. No work order is required.

Smudge Friendly Locations (PDF)

Smudge with Protocols: These locations require a work order request to be submitted at least 10 business days before the ceremony to allow for the necessary coordination and approvals.

Smudge with Protocols Location (PDF)  Work order request

Location Review

If the location you wish to use is not listed on either the Smudge-Friendly Locations or Smudge Locations with Protocols documents, please complete the Smudging Location Review Form at least 10 working days prior to smudging and submit it to the appropriate Facilities email below for review:

• Fort Garry Campus: ppwod@umanitoba.ca
• Bannatyne Campus: banwod@umanitoba.ca

Facilities will review the location and determine any requirements needed to support safe smudging activities. Once the review is complete, they will provide guidance on the appropriate steps to follow, and EHSO will update its approved location documentation as needed. This process helps ensure smudging ceremonies can be conducted safely while minimizing impacts on building ventilation and life safety systems.

Smudging Location Review Form (PDF)