Engage with government

Government Relations offers information and resources for UM faculty, staff, and students to connect with government officials.

Government Relations assists the university and its staff, faculty and students by:

  • Providing strategic advice on interactions with the government including assisting with the development of proposals to government and government agencies.
  • Developing and maintaining a positive working relationship and network of contacts within the government, opposition and civil service at the federal, provincial and municipal levels.
  • Identifying opportunities for UM to participate in and influence the development of public policy, government initiatives and programs in areas central to its mandate.
  • Ensuring the university is aware of government initiatives and programs in areas central to our mandate.


Engage with UM

Members of government can contact us to work together on involving the university at an event, connecting with researchers and leaders, or creating announcements.

Government Relations assists government officials by:

  • Keeping stakeholders within all levels of government informed about UM’s activities, achievements, needs, concerns and proposals.
  • Coordinating and organizing meetings for senior UM administration with elected officials and civil servants in both Manitoba and Ottawa.
  • Identifying non-traditional sources of government funding for university initiatives.
  • Coordinating visits to campus by elected officials and government representatives.
  • Liaising with Universities Canada and U15 on national legislation and policy issues related to UM’s mandate.

Get support from UM

Do you need help contacting staff, faculty, staff, or senior members of the university? Contact us for assistance.

Federal Lobbying Act

The University of Manitoba is required under the federal Lobbying Act, R.S.C.1985, c. 44 (4th Supplement) (the "Lobbying Act"), to submit to the federal government the Lobbying Act Compliance Form (the "Form") on a monthly basis.

Federal lobbying activities must be reported by law.

Who is a Public Office Holder (“POH”)?

“Public office holder” means any officer or employee of Her Majesty in right of Canada and includes:

  • (a) a member of the Senate or the House of Commons and any person on the staff of such a member,
  • (b) a person who is appointed to any office or body by or with the approval of the Governor in Council or a minister of the Crown, other than a judge receiving a salary under the Judges Act or the lieutenant governor of a province,
  • (c) an officer, director or employee of any federal board, commission or other tribunal as defined in the Federal Courts Act,
  • (d) a member of the Canadian Armed Forces, and
  • (e) a member of the Royal Canadian Mounted Police

Who is a Designated Public Office Holder (“DPOH”)?

From the Office of the Commissioner of Lobbying of Canada Website:

The Act created a statutory category of "designated public office holder" to include ministers, ministerial staff, deputy ministers and chief executives of departments and agencies, officials in departments and agencies at the rank of associate deputy minister and assistant deputy minister, as well as those occupying positions of comparable rank.

The first eleven positions or classes of positions were designated by way of regulation on July 2, 2008:

  • Chief of the Defence Staff (Canadian Forces) 
  • Vice Chief of the Defence Staff (Canadian Forces) 
  • Chief of Maritime Staff (Canadian Forces)
  • Chief of Land Staff (Canadian Forces)
  • Chief of Air Staff (Canadian Forces) 
  • Chief of Military Personnel (Canadian Forces)
  • Judge Advocate General (Canadian Forces) 
  • Any positions of Senior Advisor to the Privy Council Office to which the office holder appointed by the Governor in Council
  • Deputy Minister (Intergovernmental Affairs) (Privy Council Office)
  • Comptroller General of Canada
  • Any position to which the office holder is appointed pursuant to paragraph 127.1(a) or (b) of the Service Employment Act

The next three positions or classes of positions were designated by way of regulation on September 20, 2010: 

  • Members of Parliament 
  • Members of the Senate
  • Any staff working in the offices of the Leader of the Opposition in the House of Commons or in the Senate, appointed pursuant to subsection 128(1) of the Public Service Employment Act.

    In certain cases, an individual who occupies a DPOH position on an "acting" basis may become a DPOH for the purposes of the Act.

What communications/meetings should I include on the form?

You must include any communication to a federal public officer made as part of your duties on behalf of the University in respect of (a) the development of any legislative proposal by the Government of Canada or by a member of Senate or Parliament; (b) the introduction of any Bill or resolution in either House of Parliament or the passage, defeat or amendment of any Bill or resolution that is before either House of Parliament; (c) The making or amendment of any regulation; (d) the development or amendment of any policy or program of the Government of Canada; or (e) the awarding of any grant, contribution or other financial benefit by or on behalf of Her Majesty in right of Canada. Please note that you are not required to report communications made on your own behalf, or made in respect of matters not listed above.

What about communications initiated by the DPOH, is that still considered lobbying?

Yes, if it is financial in nature. The Lobbying Commissioner’s Office provides the following direction:
“Registrants must now report oral and arranged communications with a DPOH, (except if initiated by the DPOH), related to the development of policy, programs or legislation. However, oral and arranged communications related to financial benefits are required to be reported, even when initiated by a DPOH.”

“The table below summarizes the criteria to be used to determine whether or not to report certain communications with a DPOH, (Yes) or (No).”**

Oral and arranged communication(s)

Related to the development of policies, programs or legislations

Related to financial benefits, i.e. a grant or contribution

Initiated by a lobbyist:



Initiated by a DPOH:



If you are at all unsure about whether or not a communication needs to be reported, please either contact Government Relations or include it in your report it to Government Relations and we can determine if it needs to be included on our end.

Why am I being asked to report who I’ve communicated with from the Federal Government?

We are legally obligated to report this information to the Federal Government in compliance with The Lobbying Act every month. Not all communications will necessarily fall under the definition of “lobbying” but Government Relations can verify which communications apply at our end so you don’t have to.

Who is the information going to?

Any communications with Federal Government that fall under their “lobbying” guideline is reported to the Office of the Commissioner of Lobbying. These in turn are publicly accessible (as per The Lobbying Act). All other communications are received by Government Relations only.

Does this mean I need to ask permission or get approval in order to meet with government officials?

Absolutely not. We are only asking for this information to comply with the Federal Lobbying Act and for our own information in Government Relations. However, should you wish to communicate with a government official, or would like to invite someone to your event, but are not exactly sure who to contact or have questions about protocol, please feel free to contact our office and we would be glad to provide you with the information you need.

Contact us

Government Relations
200-137 Innovation Drive
University of Manitoba
Winnipeg, MB R3T 6B6 Canada