|Research Compliance and Reporting|
|General Principles on the use of Research Funds|
The Research Compliance Team is responsible for reviewing processes and monitoring expenses to ensure that the policies, procedures, guidelines and contract terms of the external sponsors are adhered to in administering and controlling research and special funds. The team is also tasked with educating the University community on external agency and University guidelines to raise awareness and improve the overall research compliance at the University.
The University of Manitoba, along with other Canadian Universities, signed the Agreement on the Administration of Agency Grants and Awards by Research Institutes and we modelled our Financial Administration and Control of Research and Special Funds policy and procedure from this agreement to lay down the roles and responsibilities of each stakeholder.
Relation of expense to the research project
All expenses charged to research funds must be directly related to the research project for which the funds were awarded for.
Adequate justification for purchases/expenses should be provided prior to its purchase when the direct link to the research being funded is not obvious.
Eligibility of Expense
Research expenses should comply with external agency, as well as University guidelines to be eligible.
Authorization from a Signing Authority
All expenses charged to a research fund must be approved by the primary signing authority or an authorized alternate. The Primary Signing Authority of a fund can assign alternate signing authority to another employee. To know more about signing authorities and how to assign them, please visit the Signing Authorities page.
Travel and Business Expense claims should be approved by an authorized signing authority and the traveler's one-over-one.
All expenses to be eligible must have supporting documentation which must be kept for at least 7 years.
Documentation requirements for travel and other types of expenses can be found in the Research Compliance Cheat Sheet.
Before you make your purchase or commit to spending your research funds, ensure you have funds available to avoid overspending. You can check the most up to date balance of your fund in the FAST Reporting tool. If you do not have access to FAST, visit the Aurora Finance Security Access page to request access.
Support, online resources and FAQs for FAST Reporting can be found at the Aurora Finance homepage.
The Research Compliance Team offers the following workshops. A copy of the presentation material can be found by clicking on the workshop title.
If you wish to attend to any of the workshops, please email RESEARCHCOMPLIANCE@umanitoba.ca for the available schedules and registration information.
Should non-compliant transactions and/or ineligible expenses be charged to research funds, it is the responsibility of the primary signing authority together with the Department, to find an alternate funding source.
Tri-Agency (CIHR, NSERC, SSHRC) requires that an Annual Statement of Account (F300) be submitted for each research fund on or before June 30th of each year for the preceding fiscal year of April to March.
The annual submission of the statement is done electronically through the Financial Data Submission and Reconciliation System (FDSR) and all approvals are also done online. Research Accounting sends email notifications to Tri-Agency grant holders for this annual exercise between May and June of each year. You may check the Instructions on the Annual Statement of Account (F300) Approval Process for information.
|Tri-Agency Financial Administration Guide|
|Natural Sciences and Engineering Research Council of Canada|
|Canadian Institute of Health Research|
|Social Sciences and Humanities Research Council|
|Canada Research Chair|
|Canada Foundation for Innovation|
Send your research questions to RESEARCHCOMPLIANCE@umanitoba.ca.
If you are a researcher or a research administrator wanting to receive research finance information, please subscribe to our Finance for Researchers Mailing List.