Guidelines and Resources

Email | Information for Faculty | Protecting Privacy | Records Management | Surveys

These documents are available in alternate formats, upon request.  Please contact us at, or 204-474-7559.


Managing Email as a Record
Mass Email Guidelines

Information for Faculty

New Faculty Orientation – Information, Privacy and You FAQs
Posting Student Marks Guidelines
Practical Steps to Protecting Students' Personal Information
UM Learn Data Retention Guidelines
Unclaimed Student Assignments Guidelines

Protecting Privacy

Privacy During a Pandemic NEW!
Consent to Release Personal Information
Event Registration Guidelines

Information for Parents of University Students (Undergraduate Admissions)
Parent Resources (University 1 First Year Centre)
Photographs, Video and Audio Recording Guidelines
Photograph and Video Consent and Waiver
Protect Your Personal and University-related Information While Travelling (see also "Travelling with Records Guidelines")
SharePoint Guidelines NEW!
Social Media Guidelines
Travelling with Records Guidelines (see also "Protect Your Personal and University-related Information While Travelling")
Video Conferencing Guidelines NEW!
University of Manitoba Website Privacy Statement

Records Management

Common Records Schedule
Data Security Classification
Data Sharing and Storage Guidelines NEW!
Data Storage and File Sharing Guidelines 
Donor Guidelines for Faculty
File Naming Tips
Managing Records on your Shared Drive NEW!
Recordkeeping Guidelines for University Committees
Records Management Definitions
Transitory Records Guidelines


Survey Guidelines (Office of Institutional Analysis)



Last Updated: February 26, 2020