Photographs, Videos & Audio Recordings

A photograph or video ("image") or an audio recording ("recording") of an identifiable individual (staff, students, faculty, researchers, general public, etcetera) is defined as "personal information" under The Freedom of Information and Protection of Privacy Act ("FIPPA").

Guidelines have been created to help University units determine what they need to do to be compliant with FIPPA when images and recordings of individuals are collected and used by the unit.


Under FIPPA, the University must tell individuals why their personal information is being collected and how it will be used. This includes the collection of an individual's personal information in the form of photographs, videos, and/or audio recordings.

Please visit our Photography and Video Notification webpage for more details on how to properly notify individuals about the collection and use of their images and recordings at the University.


There are times when notification on its own is not sufficient, and consent is required.

Please visit our Photography and Video Consent webpage for more details, or contact our office at or 204-474-7559.

Retention of Photographs, Videos, and Audio Recordings

The retention of the images and recordings being used by your unit will likely fall under one of the Common Records Schedules. For example, the Community Life Common Schedule, the External Relations and Services Common Schedule, or the Teaching and Learning Common Schedule.

If the photographs, videos, and/or audio recordings are taken and used as part of an approved research study, the retention of the photographs, videos, and/or audio recordings must be outlined in your REB proposal and followed accordingly.


Updated: February 18, 2020

Photography and Video Notification

Photography and Video Consent

Photography and Video Guidelines


Information/Alternate Formats
If you need more information, or would like to request the information on this website in an alternate format, please contact us at or 204-474-7559.