COURSE GRADE EXPLANATION

Continuing, In-Progress, Incomplete, Extending, etc.

 

WHAT IS...

 

GRADE SUBMISSION DEADLINES

RECORDING FINAL GRADE

 

FORMS


CONTINUING COURSES   (CO)

Graduate-Level courses (700/7000, 800/8000) which CONTINUE BEYOND the normal academic term

  1. The Course Instructor recommends that a mark classification of “CO” is used until such time as a final grade can be established
     
  2. If the student has not completed the course by the end of the Term the student must must re-register for the course(s)
  3. Graduate Level Courses (700/7000,800/8000) which extend beyond normal academic term must be noted as such in this Calendar.  
  4. In the absence of an assigned mark of “CO”, the student may receive mark of “F” in that term
     

NOTE:

  1. A 'CO' will normally not be permitted longer than twelve (12) months .
  2. In exceptional circumstances, where a 'CO' grade is requested for a second twelve (12) months, at the time the 'CO' grade is submitted on the examination register
    1. the Instructor and Department Head must also submit the“RECOMMENDATION FOR CONTINUING STATUS OF A COURSE FORM” stating the reason for the CO and
    2. the deadline by which the course must be completed

 

SUBMITTING THE FINAL GRADE

If you submit a "CO" and would like to submit grades after the Grade Submission deadline:

  1. Your student now has a "CO" GRADE in your course
  2. Fill-in a CHANGE OF GRADE FORM for each student for whom you are now submitting a grade
  3. Hand in form to the Graduate Student Advisor who will obtain Departmental signatures 
  4. We will walked over the completed forms FGS for the Dean's signature

 

 

INCOMPLETE COURSES  (Grade + I) 

The student who is unable to complete the term work prescribed in a course may apply to the instructor prior to the end of lectures for consideration of a grade classification of “Incomplete”.

  1. CALCULATING GRADE TO THIS POINT: 
    It is understood that the student is to write the final examination if one is scheduled for the course.
    • Taking into account the results of the following, the instructor shall calculate the temporary grade using a zero value for incomplete work
      1. final examination
      2. value of the term work completed
      3. extent of the incomplete term work
  2. PAPERWORK REQUIRED:  The professor submitting the Incomplete grade must submit a "Time Extension for Completion of Term Work" form found at http://umanitoba.ca/student/records/media/Term_workb.pdf
  3. DEADLINES:
    Normally, the following maximum extensions are allowed:
    1. For courses terminated in April -- August 1
    2. For courses terminated in August -- December 1
    3. For courses terminated in December -- April 1
  4. FAILURE TO REPORT FINAL GRADE:
    If a final grade is not reported within one month of the extension deadline, the letter “I” will be dropped and the grade will remain as awarded.
    • The student will no longer have an opportunity to improve the grade.

 

NOTE:     In NO case will the satisfaction of the incomplete requirements result in a lower grade being awarded 

 

SUBMISSION OF FINAL GRADE 

  1. WITHIN GRADE SUBMISSION DEADLINE PERIOD:   Submit grade via Late Grade Procedures  
  2. AFTER DEADLINE (Grade Submission Deadline):
    Student must re-register for the course
    1. Dept submits "CHANGE OF GRADE FORM"
      1. change IP to CO
      2. Submit to directly to FGS  
    2. Students must re-register for course  
    3. Instructor submits the Grade for the Term
      1. BEFORE THE TERM'S GRADE SUBMISSION DEADLINE:   If submitted by the Term's GRADE SUBMISSION DEADLINE: Submit the grade online like a regular course   
      2. WITHIN 12-months
        1. Submit the final grade on a WHITE PAPER -- CHANGE OF GRADE FORM
        2. if the grade is submitted within 12-months  
      3. AFTER 12-months
        1. To Request Additional Time: submit “RECOMMENDATION FOR CONTINUING STATUS OF A COURSE FORM
        2. Student may receive mark of “F” in that term

 

 

IN-PROGRESS GRADES (IP)

  1. DEFINITION: 
    “IP – In Progress” grades are given to all courses that do not have grades by the grade submission deadline, allowing the repeat rules to be run at the end of the term. (i.e. the IP grade acts as if the course was still in registration – it can be used as a pre-requisite, but does not affect the hour count in academic history) 
  2. SUBMISSION DEADLINES 
    1. For courses terminated in December (Fall Term) -- April 1st
    2. For courses terminated in April (Winter Term) -- August 1st
    3. For courses terminated in August (Summer Term) -- December 1st
  3. SUBMISSION OF LATE GRADES
    must be submitted electronically via an email with an attached Excel spreadsheet of grades to the Registrar’s Office and to Graduate Studies. Each spreadsheet (whether for an individual student or for several students) must include:
    1. Term
    2. CRN
    3. Student Number
    4. Letter Grade

 

 

RECORDING FINAL GRADES

  1. Course Requirements must be completed within an Academic Year
  2. If the course requirements are NOT completed within an Academic Year...
    1. The course must be created in the term in which the grade is to be recorded
    2. The student must be registered in the course
    3. A grade must be submitted...
      1. if the course term was in a previous Academic Year a Change of Grade form may be submitted
      2. if the course term is current the grade may be submitted by the course instructor, through Aurora, at the end of the term
        • A Change of Grade form must be submitted to change the "F" grade to a "CO"