Research Using Personal Health Information

PHIA Training and Pledge of Confidentiality

PHIA requires that all University of Manitoba employees, students, or agents who handle or are exposed to personal health information take PHIA Orientation and sign a pledge of confidentiality that acknowledges that they are bound by written policy and procedures.

The Access & Privacy Office offers online PHIA training for faculty, staff, students and researchers of the University of Manitoba. The Online PHIA Training Modules are self-directed training tools designed to educate and inform members of the University community about their responsibilities under The Personal Health Information Act (PHIA) and to enable participants to sign the Pledge of Confidentiality.

To access the UM’s online PHIA training module for researchers, you must register first. To register, click here: Upon successful submission of your registration form, you will be instructed to download the self-directed PDF training presentation to your internet browser.

Read through the entire presentation and follow the instructions near the end to access the University of Manitoba PHIA Pledge of Confidentiality (declaration form). Download and complete the form, then submit it to the Access and Privacy Office for processing. A copy of your validated pledge will be emailed back to you for your records.

If you have any questions regarding the training or the pledge, please contact the Access and Privacy Office at

Health Information Privacy Committee

Does your research use personal health information or computerized health care utilization files (“administrative health information”) collected as part of the use of Manitoba's health care system or held by a government department or agency?

If it does, you must contact the government department or crown agency (e.g. Manitoba Health) that holds the records. Government departments require the approval of the Health Information Privacy Committee (HIPC) under The Personal Health Information Act to disclose personal health information to third parties for the purpose of research.

HIPC will review the research proposal to:

  • assess the level of intrusion into privacy against the value of the research,
  • ensure that reasonable security precautions are in place to protect the data, and
  • ensure consents and study information packages clearly explain what personal health information is proposed to be used and for what purpose.

If you have any questions or concerns, please contact the Health Information Privacy Committee at (204) 786-7204 or, by email, at

The HIPC application form is available at


Requirements for the Collection and Use of PHINs for Research Purposes (pdf)

Population Health Research Data Repository

The Manitoba Centre for Health Policy provides the Population Health Research Data Repository.  This site provides information on gaining access, approvals and example  sample submissions for HIPC and HREB submissions.