External Electives
Trainees from other Institutions Coming to the University of Manitoba

The College of Medicine welcomes postgraduate trainees to complete an elective at one of its accredited training programs in the Regional Health Authorities within Manitoba. Applicants must be enrolled in an accredited Postgraduate Medical Education program at another university.  All training completed at the University of Manitoba will be evaluated and credited toward their academic requirements at their home institution.

Prior to entering a WRHA facility, external elective trainees are required to:

  • be licensed with the College of Physicians and Surgeons of Manitoba (CPSM);
  • be registered with the Canadian Medical Protective Association (CMPA);
  • complete their Personal Health Information Act (PHIA) training;
  • complete their Immunization & Communicable Disease Record

International trainees are required to apply for the appropriate Visitor/Study Visa.

How to apply for an External Elective at the UofM
  1. External Elective trainees must arrange their elective directly with the appropriate Program Assistant/Director 6 months prior to the elective start date.
  2. Once approved by the receiving Program Director the Program Administrator is required to provide the relevant information supporting the elective to PGME Resident Administrator regpgme@umanitoba.ca
  3. Once the information is received and verified the CPGME office Resident Administrator will inform CPSM, with a copy to the trainee, of the approved elective.
  4. Trainees are required to complete the application and submit supporting documentation and payment directly to CPSM 45 days prior to the elective start date.
  5. Once the application has been reviewed and approved, CPSM will notify both the trainee and the CPGME office who will then inform the receiving program and update VENTIS.

IMPORTANT NOTE: If the licensure isn’t confirmed two weeks prior to the start of the elective this will result in cancellation of the elective.

Click HERE for a process map: Applying for a UofM Elective


University of Manitoba Trainees planning an Elective at Another Institution

Trainees are required to have the appropriate:

  • licensure (CPSM equivalent required for accepting program)
  • liability coverage (CMPA does not cover medical electives outside of Canada)
  • immunizations required for the elective destination
  • health insurance for trainees
How to apply for an External Elective at another institution

Trainee Requirements:  A Trainee wishing to take an International Elective, for credit towards CPGME Program training, must meet the following requirements:

  • Standing:  Be in good academic standing with his or her Program;
  • Information to Support Request:  Provide their Program Director with sufficient information about the International Elective as outlined above, at least six (6) months in advance of the desired start date, to obtain written permission from their Program Director - and comply with any requirements outlined by their Program beyond those cited in this Policy. International Sponsored (Visa) Trainees also require written permission from their sponsor in addition to their Program Director;
  • Travel Advice and Advisories:  Trainee is required to investigate the intended location, and provide information to their Program Director of any risk factors that will be posed by the requested placement.  The Travel Advice and Advisories page is the Government of Canada’s official source for information about a country’s risk factors; i.e., political instability, infectious diseases, crime, etc.  Note that travel to a destination with a level 4 travel advisory (Avoid All Travel) will normally not be approved by the University of Manitoba;
  • International Travel Advice:  Contact the University’s International Centre for international travel guidance and advice (for e.g., register with “International SOS” and receive a pre-departure orientation, including resources available in case of emergency); 
  • Once the International Elective is approved by the Program Director and a Legal Agreement with the Host Institution is finalized: 
  • Licensure:  Ensure they have the appropriate licensure for the jurisdiction where the International Elective will take place (CPSM equivalent for accepting program);
  • Liability Coverage:  Ensure they have appropriate liability coverage for the jurisdiction where the International Elective will take place (CMPA does not cover International Electives outside of Canada).  The University’s Office of   Legal Counsel and Office of Risk Management may be consulted for this purpose;
  • Immunizations:  Ensure they receive the mandatory immunizations for the jurisdiction where the International Elective will take place;
  • Health Insurance:  Ensure they have appropriate health insurance.  The University’s International Centre may be consulted for this purpose;
  • Immigration Requirements:  Finalize all immigration and visa requirements.
  • Failure to Comply:  Any International Elective that is completed by a Trainee who does not fulfill the above requirements will not be approved by the PGME Program and will not be considered towards their official Program training requirements.

    Written Agreement:  The University of Manitoba must enter into a written agreement with the institution offering the International Elective, as approved by the University of Manitoba’s legal office and signed in accordance with the University’s Policy on Signing of Agreements.  Once approved by the Program Director, the PGME Office is notified and will contact University legal counsel for this purpose.   

    Reporting of Issues:  Trainees and/or staff should report any concerns or problems encountered while undertaking International Electives to the PGME office, the Program Director and the University’s International Centre as soon as possible for appropriate action.

    Access and Privacy:  All University of Manitoba employees must manage any reported information in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Act (PHIA).

    PGME International Electives Policy

    Click here for a process map: Applying for an External Elective

    Pre-Departure Handbook for University of Manitoba Student Travelling Abroad

    Government of Canada Vaccination Recommendations 

     

    Please direct all External Elective Inquiries to:
    regPGME@umanitoba.ca

     

    Contact Information for Program Directors and Assistants