Student Email Policy Information

The U of M will only use your university email account for official communications, including messages from your instructors, department or faculty, academic advisors, and other administrative offices.

Be prepared and activate your new myumanitoba U of M email account now - find out more at umanitoba.ca/studentemail.

Note:  When activating your email account, you will also be activating other student computer accounts.  Learn more about the computer accounts available to students on the Information Services and Technology website.


Why does this policy exist?

Every year at the U of M, students miss emails with crucial information, including class cancellation notices, assignment deadline changes, notification of outstanding fee balances, deregistration notices, important policy and regulation changes, overdue library notifications, important date reminders, and much more.  A related concern is that the university ensures student privacy is not breached.  In an effort to improve in both of these areas, the university implemented the Electronic Communications with Students Policy in September 2013.

What does the policy mean?

All official university email communications will only be sent to a student’s U of M email account – generally, this includes any communication that could identify you as a U of M student.  This means that:

  • Instructors and other staff will not have access to your personal email addresses.
  • Instructors are encouraged to outline how email or other methods of electronic communication will be used in courses and their expectations of you in this regard in their course syllabi.
  • Instructors and other staff might not open or respond to emails that you send from a personal email account.

What are the implications for you as a student?

  • You must activate and use your U of M email account.
  • You are expected to be using your U of M email account no later than the end of the Registration Revision Period in your first term of attendance.  Some faculties may require this sooner.
  • You are responsible for checking for new mail regularly, and for managing your email – if your account fills up, you will no longer receive new emails.
  • You should review your course syllabi for information about electronic communication expectations for your classes.

Important links:

Updated January 5, 2016.