As an instructor, you may receive a request from Student Accessibility Services for an electronic, accessible format of an upcoming test/exam.
The ideal format would be Word, however, if this is not available, PDF will work fine as long as there have not been too many security settings applied and the PDF is “tag-able”.
The SAS request will simply state: request for an exam in a Word document format. This is because there are various programs that SAS uses to make exams accessible to students. Here are the possibilities of formatting changes SAS may make:
*SAS will not retain an electronic version once the test/exam is complete – all formats will be deleted*
A request for an electronic copy will only mention the number of students who require an assistive technology. Please keep in mind that there may be other students writing this test/exam who do not require the use of an assistive technology. If you are unsure of how many students in total will be writing with the SAS Exam Centre, please do not hesitate to contact us at firstname.lastname@example.org or 204-474-6213. SAS can print off copies as needed for students writing in the SAS Exam Centre so you do not need to worry about delivering them yourself (if there are specific printing instructions, please let us know).
If you have any questions or concerns about any part of this process, do not hesitate to contact the SAS Exam Centre at email@example.com or the SAS Assistive Technologist at firstname.lastname@example.org.