View Expenditure Breakdown

To find out the amount spent on a particular expense during the month:

View the Expenditures Only Report, which you can query in either of two ways:

  1. Specify any combination of FOAP elements by entering them into their respective fields.
  2. Leave FOAP element fields blank. Without any restrictions, the query will return a combination of all data for every Fund and Organization combination you have authority to see.

Option 1: Specify a FOAP combination

  • In the Main Menu, type in the Fund and Orgn you want to view.
  • Select the Expenditures Only Report from the Desired Report drop-down list.
  • Select ENTER to run the report.
  • View the report by Account by selecting Acct from the By: drop-down list located at the top of the screen.
  • Scroll down until you reach the Expenditure Account section you desire. The results will display just the expenditure accounts for the Fund/Orgn specified on the Main Menu.

Option 2: Leave FOAP element fields blank.

  • In the Main Menu, leave all fields blank.
  • Select the Expenditures Only Report from the Desired Report drop-down list.
  • Select ENTER to run the report.
  • View the report by Account by selecting Acct from the By: drop-down list located at the top of the screen.
  • Scroll down until you reach the Expenditure Account section you desire. The results will display the expenditure accounts for every Fund/Org combination you have authority to see.