Introduction to FOAPAL

The University’s Chart of Accounts consists of six elements commonly referred to as a FOAPAL.

Elements of the FOAPAL
The FOP
The FOAP
Using the FOAP on Financial Transactions

Elements of the FOAPAL

These elements are used to account for every financial transaction that occurs at the University. The acronym is broken down as follows:


Fund Required Identifies source of funding

Organization Required Identifies who is responsible for funding

Account Required Identifies what funding is spent on or type of revenue

Program Required Classifices revenue or expense according to purpose of Unit or grant

Activity Optional Used to define unique activities for reporting purposes, e.g Emergency Preparedness, Campus Beautification Day

Location Optional Primarily used to identify fixed assets; cannot be used for budgeting

 

 

 

 

 

 

 

The FOP

The main elements of the FOAPAL that most employees will be familiar with are the Fund, Organization and Program codes which are stringed together in what is referred to as a FOP.

Fund Identifies the source of funding
Organization 
Identifies who is responsible for the funding
Program Classifies the expense or revenue according to the purpose of the faculty or the type of grant.

Examples of the FOP:

120012 333000  - 0000
Start-Up Funding
J. Smith
  Forestry
Dept
  Revenue
         
300236 - 333000  - 2000
MB Conservation
Grant
  Forestry
Dept
  Sponsored Research
Expense

The FOAP

A FOAP is created when a user adds the Account code to their FOP to detail what their funding was spent on or where the funding is coming from.

Sample account codes:

Revenue 562001
564001
Federal Grant Revenue
Province of MB Grant Revenue
Payroll 63210
68000
Research Associate Salary
Employment Insurance
Expenditures 706107
726411
Lab Equipment under $2500
Scientific & Research Equipment

Examples of the FOAP

120012 333000  - 706105 - 2000
Start-Up Funding
J. Smith
  Forestry
Dept
  Chemicals   Academic
Expense
             
300236 - 333000  - 66200 - 2000
MB Conservation
Grant
  Forestry
Dept
  Student
Support
Casual
  Sponsored Research
Expense

 

Recording the FOAP on Your Financial Transactions

All elements of the FOAP are built into a hierarchy for reporting purposes. The upper levels of the hierarchy are referred to as "levels", "predecessors" or "types".

The last level of the hierarchy are referred to as "data-enterable" and what are used to record financial transactions, e.g. purchase an item, pay someone's salary.

It is important to know how many characters are required in a "data-enterable" code so that your financial transactions are processed properly.

Fund 6 digits
Organization 6 digits
Account 6 digits*
Program 4 digits
Activity 6 digits
Location 6 characters

* Account codes that record salaries and benefits are data enterable at only 5 digits.