Revision Date: April 1998
Classification: Administrative Assistant 3
Unit: C.U.P.E. Local 1482
Hay Point Range: 383-433
CHARACTER OF THE JOB
Administrative positions at this level may be distinguished from those of the lower level in that they require the application of specialized administrative skill to a University department, faculty, administrative unit, or area.
Incumbents are expected to apply their specialized knowledge without referral, acting independently in the day-to-day administration of their assigned area. The supervision of junior clerical, service, trades, or administrative staff is a normal requirement of the position
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Responsible for preparation and dissemination of all public relations material for the department, including communication and liaison with outside agencies, students, staff and the public.
- Responsible for representing the department on University committees and providing liaison between the department program and other University departments.
- Responsible for co-ordinating the work programs of the department with the needs and requirements of other University departments.
- Responsible for supervising the work of employees within the department, including the allocation of work assignments, on-the-job training, performance appraisal, recommending hiring, discipline and promotion.
- Responsible for maintaining all relevant payroll, personnel, budget, and costing reports of an area.
- Responsible for advising other University areas on the most appropriate methods of procedure for matters relating to this area.
- Performs other related duties as assigned.
The minimum qualifications necessary for acceptable (satisfactory) job performance are:
Level of Formal Education and Experience
- University Bachelor's degree in a related discipline plus the equivalent of 3 years of directly related administrative experience
- Completion of a High school or equivalent program of studies in applied office skills plus the equivalent of 7 years of related experience in progressively responsible positions.
- An acceptable equivalent combination of education and experience may be considered.
Skills and Abilities
- Ability to make decisions and plan and control projects.
- Skill in dealing effectively with all levels of staff, students and the public.
- Demonstrated ability to organize, assign, train and supervise the work of others.
- Appropriate communication skills, verbally and in writing.
- Capable of performing the duties as assigned.
This class specification is intended to illustrate the characteristics of this classification level and should not be interpreted as a description of any one individual position within this classification level.