Services Coordinator - Fleet Operations

Services Coordinator - Fleet Operations

Revision Date: October 2015
Classification: Services Coordinator – Fleet Operations
Hay Point Range: N/A


The Physical Plant Department is responsible for the entire physical plant of the University including the construction, renovations, provision of utility services, and the care and maintenance of all properties.
Under general supervision, the Fleet Administrator is responsible for assisting the Manager to input and maintain all fleet documents and scheduling repairs to all vehicles, equipment and tools as needed.   Vehicles, equipment (indoor / outdoor) and tools primarily will be located at Fort Garry and Bannatyne Campuses, but may be located throughout Canada.


Schedules vehicles, equipment and tools for regular preventative and corrective maintenance.

• Operates and maintains vehicle and equipment Fleet Software database.
• Creates work orders for repair/maintenance of all vehicle, equipment (indoor / outdoor) and tools using the Fleet Software Database.
• Oversee all mechanical work in the University garage. 
• Assists in developing and maintaining an active inventory of parts and supplies.
• Researches and develops possible improvements for operation of the Physical Plant Garage and its vehicles, equipment and tools.

Transportation vehicle, equipment and tools to repair facilities.

• Assists in developing a written vehicle, equipment and tool specification used in the tendering process.
• Monitor and schedules all external repairs to vehicles and equipment

Inputs and maintains vehicle and equipment driver/operator qualification database.

• Inputs and maintains incident/accident vehicle and equipment logs and reports.
• Inputs and Maintains Driver and operator logs.
• Performs and records all commissioning and decommissioning of all University owned vehicles, equipment and tools. 

Performs operator maintenance on equipment and vehicles.

• Performs operator maintenance checks on vehicles/equipment such as fluid levels, tire pressure, lights operation and daily visual inspections; reports deficiencies and repairs required to supervisors.
• Compiles reports associated with vehicle life cycle costing, yearly usage and fleet parameters.
• Cleans and washes vehicles.
• Applies vehicle and equipment decals.
• Records hours of work on work orders and daily time sheets.
• Initiates purchases through EPIC or Visa for all garage related expenses.
• Performs other duties characteristic of the classification.


The minimum qualifications necessary for acceptable (satisfactory) job performance are:

Level of Formal Education
• High School completion or equivalent is required.
• Training in software management required. Certificate in RTA Fleet Software preferred.
• Valid Class 5 Manitoba driver's license required.

• Three years directly related experience required.
• Knowledge of all location of University of Manitoba preferred.
• Knowledge of and experience with vehicle and equipment mechanics required.
• Knowledge of the vehicles, equipment and tools required.
• Experience working with an RTA Fleet Software an asset.
• Experience developing and tendering vehicle and equipment preferred.

Skills and Abilities
• Good communication via telephone and e-mail required.
• Must relate well with customers and suppliers.
• Effective oral and written communication skills in English required.
• Must have good organizational skills.
• Ability to follow oral and written instructions in English required.

Physical Requirements
• Must be capable of performing the duties as assigned.

This class specification is intended to illustrate the characteristics of this classification level and should not be interpreted as a description of any one individual position within this classification level.