The University of Manitoba is committed to the principles of access to information outlined in The Freedom of Information and Protection of Privacy Act (FIPPA) and The Personal Health Information Act (PHIA). These Acts provide the public the right of access to records in the custody or under the control of the University of Manitoba and its Colleges.
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FIPPA and PHIA applies to all records in the custody or under the control of the University and its Colleges, but does not extend to information that may be considered exempt from disclosure, such as teaching or research materials, or a question that is to be used on an examination or test.
Requests for access to general information and to an individual’s own personal information may be made either informally to the holding office (see A-Z listing of university offices) or formally to the Access and Privacy Office using the provincially legislated Application for Access form.
A formal access to information request is required if the information concerns:
• Confidential information;
• Personal information concerning an individual who is not named as a requestor;
• The holding office has any doubts about whether that information should be released;
• If the individual requesting the information is not satisfied with the information they receive
• Third party business information.
Requests for access to personal health information should be made to the office where the individual believes the records containing their personal health information are held.
No special forms are required if the individual is making a request for their own personal health information, but the request should be in writing. The written request must contain the name of the individual requesting the record(s), address, phone number, signature and date of the request.
Prior to permitting an individual to examine or receive a copy of their personal health information, the university will need to confirm their identity through photo or other appropriate identification.
Anyone seeking access to the personal health information of another individual must submit a written request to the Access and Privacy Office.
For more information regarding fees, timelines and what to expect when you submit an access to information request to the University of Manitoba, see our webpage Information for Applicants, or contact the Access and Privacy Office at firstname.lastname@example.org.
Last Updated: October 25, 2017
The Application for Access is available in alternate formats, upon request. Please contact us at email@example.com, or 204-474-7559.