ARTICLE 27. TRAVEL FUNDS AND EXPENSES

27.1 The University shall provide funds for the purpose of subsidizing the travel of Members for attending meetings of academic or professional groups or for pursuing research and scholarly work which forms a part of university duties or for the purchase of books, journals and other published works and items of equipment to be used in the performance of their academic duties. The use of these funds shall follow normal University procedures and financial controls. Any items acquired using these funds shall be the property of the University and shall be made available for use by other members of the faculty/school. The funds will be distributed in three parts: a pool of funds allocated to the faculty or school to be distributed by the dean/director, a sum to be made available to each Member and a sum to be made available to Members on research/study leaves, as described in sections 27.1.1, 27.1.2, 27.1.3 and 27.1.4, respectively:

27.1.1 For each fiscal year, the University shall allocate to each faculty/school a pool of funds on the basis of an amount per Member as of April 1 of the year for the purposes identified in s. 27.1. These funds shall be allocated to Members only, unless an equivalent University allocation or prorated portion thereof, is made for all academic staff members eligible to call upon such pooled funds, in which case all such travel and expense funds available to the faculty or school may be pooled and administered on a faculty-wide basis. Pooled travel and expense funds shall be administered by the dean/director. The dean/director shall establish procedures for the disbursement of pooled travel and expense funds to applicants based on the recommendations, if any, of the appropriate faculty/school council meeting in committee. These procedures shall include a statement of criteria and priorities for allocation. On October 1st and February 1st of each year, the dean/director will advise Members as to the amount of pooled travel and expense funds expended or committed and the balance remaining, if any.

1995-96, 1996-97 and 1997-98 $503 per Member to each faculty/school

1998 - 1999 $510 per Member to each faculty/school

1999 - 2000 $515 per Member to each faculty/school

2000 - 2001 $525 per Member to each faculty/school

27.1.2 For each fiscal year, the University shall make available an amount to each Member not holding a probationary appointment for the purposes identified in s. 27.1. Unspent portions of the amount may be carried over into the next following fiscal year provided that the unspent portion is more than $100.00.

1995-96, 1996-97 and 1997-98 $503 per Member

1998 - 1999 $575 per Member

1999 - 2000 $650 per Member

2000 - 2001 $725 per Member

27.1.3 For each fiscal year, the University shall make available $700.00 an amount to each Member holding a probationary appointment for the purposes identified in s. 27.1. Unspent portions of the amount may be carried over into the next following fiscal year provided that the unspent portion is more than $100.00.

1998-1999 $800 per Member

1999-2000 $808 per Member

2000-2001 $824 per Member

27.1.4 For each academic year the University will reimburse each Member on a twelve-month full research/study leave of 12 months duration at 80% of salary (or its equivalent of 6 months duration at 100% of salary) up to a maximum amount for expenditures incurred for the purposes identified in s. 27.1 in support of approved research/study activities carried out during the leave. For Members on a research/study leaves of less than twelve (12) months' duration (or its equivalent), the maximum will be reduced on a pro rata basis. Reimbursement will be made against receipts upon submission of a travelling expense form.

1995-96, 1996-97 and 1997-98 a maximum of $503 for expenditures in support of approved research/study activities

1998 - 1999 a maximum of $600 for expenditures in support of approved research/study activities

1999 - 2000 a maximum of $700 for expenditures in support of approved research/study activities

2000 - 2001 a maximum of $800 for expenditures in support of approved research/study activities

27.2 Exclusive of those on research/study leave, a Member who is unable to meet his/her class(es) due to travel or attendance at a meeting or conference shall arrange for coverage of his/her class(es) by a qualified substitute, or reschedule such class(es) at a time convenient to his/her students, and at no expense to the University.

27.3 Members shall be reimbursed for expenses incurred while travelling on approved University business in accordance with University policy thereto appertaining which policy shall not be changed so as to diminish the amounts available for this purpose.

 

Questions or Comments? Contact Josie Lubega at (204) 474-8288