Exhibits

Please Join Us in Winnipeg for GAC-MAC 2013

Invitation to Exhibitors
We invite you to attend the Joint Annual Meeting of GAC-MAC to be held at the Winnipeg Convention Centre, Winnipeg MB., May 22nd to 24th, 2013. The Trade Show, which includes commercial, government, university and art/crafts exhibits, is an integral part of the meeting and provides the up to 1000 delegates (professional and academic geoscientists from around the world) with valued exposure to each exhibitor’s products and services. Reasonably priced exhibition space is limited and will be assigned on a first come – first served basis.

Exhibitor Information
Commercial, government, university and arts & crafts exhibits will be located on the second floor of the Winnipeg Convention Centre in meeting rooms 2-EFGH (see the floor plan). The poster sessions, lounge areas and coffee stations will be set up directly adjacent to the exhibitor booths for maximum exposure. The Icebreaker Reception will also be held in the Trade Show area.

Exhibitor Information package (PDF)

Booth Rental Fees

• Commercial/Government: $1008 (GST and PST included)
• University/College: $728 (GST and PST included)
• Arts/Crafts: $392 (GST and PST included)

One full conference registration and up to three “exhibitor only” name tags are included in the booth rental fee for commercial, government and university exhibitors. The “exhibitor only” name tags allow access to the Trade Show and the Tuesday evening Icebreaker Reception only. Arts & crafts exhibitors will receive up to three complimentary “exhibitor only” name tags but full registration for the Technical Program is NOT included in the arts & crafts exhibit space rental fee.

Booking Exhibit Space
Booths will be assigned by the Local Organizing Committee on a first come – first served basis. After receipt of an exhibitor’s application, the requested booth space will be held for a maximum of 48 hours and only confirmed once the local organizing committee receives the completed Trade Show Exhibit Space Reservation Form and payment.

To book exhibit space, contact the Exhibits Chair, Bill Buhay:
E-mail: bill.buhay@gmail.com; Phone 204-786-9226

Floor Plan
Click on the link to view a detailed floor plan and check booth availability.

Cancellations
All cancellation requests must be made to the Exhibits Chair in writing, no later than April 1, 2013. No cancellations will be accepted after this date. The date that a specific exhibitor’s cancellation request is received will be the official cancellation date for the exhibitor. A $100 administration fee will apply to all cancellations.

Schedule for Setup, Exhibition Times and Take Down

	Exhibit set-up	Tuesday, May 21	1.00 PM – 6.00 PM
	Icebreaker reception	Tuesday, May 21	7.00 PM – 10.00 PM
	Exhibition hours	Wednesday, May 22	10:00 AM – 6:00 PM
		Thursday, May 23	10:00 AM – 6:00 PM
		Friday, May 24	10.00 AM – 4.00 PM
	Exhibit take-down	Friday, May 24	4.00 PM – 6.00 PM

 

Booth Size and Equipment
The conference and trade show on site service provider is Central Display Ltd. (e-mail: info@centraldisplay.ca; web site: www.centraldisplay.ca/contact.aspx; Tel: 204-237-3367; Fax: 204-235-1063).

Each exhibitor booth is supplied with: 10’ × 8’ Flame Resistant Draped Booth, 8’ high Back wall, 3’ high Side arms, 1 – 6’ Decorated table, 2 – Folding chairs, 1 – Waste basket, 1 – Electrical outlet.

Additional presentation services/equipment (digital services, computer equipment, projector rentals, etc.) are available from AVW- TELAV (Winnipeg Convention Centre – Tel: 204-775-6198; web site: www.avwtelav.com) or any other audio visual provider you choose. Hardwire internet connections are available upon request from the Winnipeg Convention Centre (contact WCC Event Coordinator Suzanne Lahr - e-mail: suzannel@wcc.mb.ca). WiFi will be available throughout the building during the convention.

Trade Show participants who require freight handling and storage services can request them from Central Display Ltd. by completing the Material Handling Form (available on request from Central Display or Bill Buhay) and e-mailing it to Central Display (e-mail: info@centraldisplay.ca).

Exhibition Information
Any notice or enquiries should be addressed to the Exhibits Coordinator:
Bill Buhay, E-Mail: bill.buhay@gmail.com; Phone 204-786-9226; Fax 204-774-4134
Department of Geography, University of Winnipeg, Winnipeg, MB, Canada R3B 2E9