PRIORITY 1: Applies to classroom bookings
Booking of scheduled classes is top priority and completed in cooperation with the Registrar's Office based on the schedule provided by the Engineering departments. The process of booking scheduled classes is called optimization. Optimization is run before the start of classes for each academic term.
All other requests for classroom space, (i.e) graduate courses, casual bookings, will be considered upon completion of the optimization process.
PRIORITY 2: Applies to Engineering and Computer Science only
Casual bookings will be done electronically using the Astra/Exchange calendars and email. Engineering and Computer Science staff members are required to check the ASTRA Calanders Schedule first, to find space available on the date/time required, and then make their room booking request to the Room Booking Coordinator by e-mail to firstname.lastname@example.org. Casual bookings will be handled on a first-come (e-mail) first-served basis.
PRIORITY 3: Applies to U of M staff and student groups
Bookings will be accepted from other departments outside of Engineering as per the following:
1. All bookings are accepted by e-mail request only.
2. Allow up to 48 hours response time for room booking requests to be processed.
3. All other requests that do not fall under Priority 1, 2 or 3, such as, external persons or groups, must book through Special Functions - Rooms/Event Bookings .
4. Booked space must be used for the purpose indicated on the orginal booking request. Students, staff, student groups, etc. that are found using space(s) for anything other than its original intent, will be banned from future bookings in EITC buildings.
Updated: November 23, 2017