Governing Documents: Staff
POLICY:
BIOLOGICAL SAFETY
Effective Date:
March 17, 2009
Revised Date:
 
Review Date:
March 17, 2019
Approving Body:
Administration: President
Authority:
Workplace Safety and Health Act, Health Canada Guidelines and Canadian Food Inspection Agency Standards
Implementation:
President delegated to the Vice-President (Administration)
Contact:
Executive Director of Human Resources
Applies to:
Students; External Parties-All Contractors and Visitors; All Employees


1.0 Reason for Policy

To identify the University's commitment to and responsibility for the safe use of biological materials, agents and other sources of biological hazards in undergraduate and research laboratories in order to protect the environment, students, academic and support staff, and visitors to the campus from the adverse effects of biological hazards.

For purposes of this Policy, the term biological hazards shall refer to any hazard which originates with the use of viruses, bacteria, fungi, recombinant DNA molecules, cells or tissue cultures or any other potentially infectious material used or stored at the University of Manitoba.



2.0 Policy Statement

The University is committed to complying with the Workplace Safety and Health Act, Health Canada Guidelines, Canadian Food Inspection Agency's Standards and all other applicable legislation with respect to the procurement, use, storage, transfer and disposal of all biological materials, agents and other sources of biological hazards used for education and research. The Biological Safety Program has been developed and shall be maintained to ensure the required level of control without unduly hampering research.

The University of Manitoba is committed to ensuring that:

(a) exposure to biological hazards to all staff, students and members of the public from the use of biological materials, agents and other sources of biological hazards does not exceed regulatory limits, and is kept as low as reasonably achievable ("ALARA"), social and economic factors taken into consideration; and

(b) a high standard of biological safety and security is maintained at all times in the work and learning environment.

2.1 The Biological Safety Advisory Committee (BSAC)

2.1.1 The University has established and shall maintain a Biological Safety Advisory Committee comprising members of the University community and stakeholders knowledgeable in the safe use of biological materials, agents and other sources of biological hazards. A representative number of Committee members shall also have a research background working with biological materials. The BSAC shall report to the Executive Director of Human Resources and have the following mandate and authority to:

(a) provide advice on the safe use of biological materials, agents and other biological hazards in all areas under the control of the University;
(b) issue Biosafety Permits to users of biological materials, agents and other biological hazards under specified conditions to control the safe and healthy use of such materials, agents and other biological hazards;
(c) enforce University of Manitoba conditions of such Biosafety Permits, including the authority to revoke or cancel a Permit;
(d) make recommendations on University governing documents relating to Biological Safety; and
(e) approve Standard Operating Guidelines relating to Biological Safety.
(f) advise the Office of Research Services of the issuance of Biosafety Permits and any changes or modifications to Permit terms and conditions.

2.1.2 The Biological Safety Advisory Committee members shall be appointed by the Executive Director of Human Resources in consultation with the Vice-President (Academic), Vice-President (Research), Vice-President (Administration) and the Director of Environmental Health and Safety Office. The duties responsibilities and terms of reference for committee membership and officers shall be as specified in the Biological Safety Procedures.

2.2 The Biological Safety Officer
 
The University shall employ a Biological Safety Officer and/or Officers in the Environmental Health and Safety Office. The Biological Safety Officer shall be responsible to the Director of the Environmental Health and Safety Office for administering the Biological Safety Program, providing advice, guidance, technical support and ensuring that internal Permit Holders and Biological Workers are aware of their responsibilities to comply with the Biological Safety Policy and Procedures.

 

3.0 Accountability

3.1 The University Secretary is responsible for advising the President that a formal review of the Policy is required.

3.2 The Executive Director of Human Resources is responsible for the communication, administration and interpretation of this Policy.

3.3 The Manager of the Environmental Health and Safety Office is responsible for the Biological Safety Program and support to the Biological Safety Advisory Committee.



4.0 Secondary Documents

4.1 The Vice-President (Administration) or the President may approve Procedures which are secondary to and comply with this Policy.


5.0 Review

5.1 Formal Policy reviews will be conducted every ten (10) years. The next scheduled review date for this Policy is March 17, 2019.

5.2 In the interim, this Policy may be revised or rescinded if the President and/or Vice-President (Administration) deems necessary.

5.3 If this Policy is revised or rescinded, all Secondary Documents will be reviewed as soon as reasonably possible in order to ensure that they:

(a) comply with the revised Policy; or
(b) are in turn rescinded.



6.0 Effect on Previous Statements

6.1 This Policy supersedes:

(a) all previous Board/Senate Policies, Procedures, and resolutions on the subject matter herein;
(b) all previous Administration Policies, Procedures, and directives on the subject matter contained herein;

 

7.0 Cross References

(1) Health and Safety Policy
(2) Biological Safety Procedure