Graduate Program Committee

Graduate Program Committee
Adopted 08-SEP-1971
Amended by School Council 28-MAY-2010
Revised and adopted by School Council 05-MAY-2017
Revised 25-OCT-2017

Membership
Graduate Program Committee members are nominated by the Faculty Council Nomination Committee and elected by a vote of Council. Only those faculty who are members of the Faculty of Graduate Studies are eligible to serve on the committee. Membership consists of:

  1. Two (2) faculty elected from among eligible faculty members.
  2. Two (2) faculty appointed by the Director from among eligible faculty members.
  3. The Student Advisor (ex-officio).
  4. One second year and one first year Master of Fine Art student, elected from the student body.
  5. Elected/appointed members shall not hold membership on the Graduate Program Committee concurrent with membership on the Undergraduate Program Committee.
  6. Recording secretary (non-voting).

Serving Members


Terms of Membership

  1. The term of office for elected/appointed members shall be two (2) years commencing July 1, with terms of each ending on alternate years. Individuals can be reappointed to the committee after an absence of one (1) year.
  2. The term of office for student representative(s) shall be one year commencing July 1. When confidential student academic issues or issues of a potential conflict of interest are discussed, the student representative will be asked to leave the meeting.
  3. The term of ex-officio members is standing by virtue of position.
  4. Elected/appointed members will not hold membership on the Undergraduate Program Committee concurrent with membership on the Graduate Program Committee.
  5. In cases when a member goes on leave, that member will normally return to their membership unless the end of the leave coincides with the end of the term.  The Nominating Committee of School Council will be responsible for replacing/substituting a member.


As it is often necessary to have the advice of non-members, the Graduate Chair may invite any individual(s) (non-voting) to attend committee meetings for consultation.

Powers
The committee is advisory to the Executive Committee.

Mandate/Duties
The Graduate Program Committee is a committee of the School of Art Faculty Council. It is the policy making body for the School of Art Master of Fine Art Program and meets to consider curriculum-related issues; review administration of the program; consider student requests and
Appeals and process students into and out of the program. All committees shall conduct business in alignment with the mission, values and strategic goals of the School of Art.

Duties include

  1. Review and revision of curriculum.
  2. Review and revision of program policies and practices.
  3. Approval of admission of students into the program.
  4. Consideration of disputes of the decisions made by the Graduate Admissions Committee.
  5. The Graduate Admissions Sub-Committee reviews all complete applications for admission and recommends to the Graduate Program Committee the candidates’ suitability for admission.
  6. Recommendation of remedial action for students with deficient grades or in academic difficulty.
  7. Student requests, discipline issues, and appeals.
  8. Confirmation that applicants for graduation have met academic requirements and are qualified to receive the M.F.A. degree.


Meetings
Meetings of the Graduate Program Committee are called by the Graduate Chair or designate. Quorum for all meetings shall be 50% plus one of the membership.

  1. Decisions will be made by majority vote.
  2. The Chair shall vote only to break a tie.
  3. The Committee’s decisions will be recorded after each meeting and a cumulative record of all minutes shall be maintained in the Office of the Director.

Graduate Admissions Sub-Committee

The Graduate Admissions sub-committee is appointed by the Graduate Program Committee. It is struck annually to review applications to the MFA Program and to recommend admission of students to Faculty of Graduate Studies.


Membership

  1. The Graduate Committee Chair, who serves as chair;
  2. The Graduate Program Manager who acts as Secretary;
  3. Members of the Graduate Program Committee;
  4. Other faculty members of the School of Art as the committee sees fit.

 

Meetings
Meetings of the Graduate admissions sub-committee are called by the Graduate Chair or designate.

  1. Quorum for all meetings shall be 50% plus one of the membership.
  2. Decisions will be made by majority vote.
  3. The Chair shall vote only to break a tie.

The committee’s decisions will be recorded after each meeting, and a cumulative record of all minutes maintained in the Office of the Director.