Records management is the discipline of governing the creation, storage, use, preservation and disposal of records in order to:
Good Records Management Practices:
Improve Efficiency by enabling the speedy retrieval of the information you need, when you neet it.
Enhance Accountability by providing evidence of the transactions of the entity.
Enhance Customer Service by ensuring accuracy of information and appropriate access controls.
Reduce Costs through identification of the retention and disposition requirements of records.
Preserves Corporate Memory by properly retaining and managing institutional memory through record assets.
University records are all records – regardless of format or medium – created, received, used or maintained by officers and employees of the University in the course of their duties on behalf of the University. Records may include paper documents, emails, microfilm, photographs, audio tapes, correspondence and data in electronic systems.
University records do not include personal records, or records created and acquired by faculty or staff as part of their teaching or research work.
Records Management Includes
Records Management at the University of Manitoba
Policies and supporting procedures can be found here.
Click here to view our Guidelines and Resources.
The University is currently transitionaing towards a Functional Classification approach to records classification and scheduling.
The University's Records Management Program consists of two types of retention schedules:
Training initiatives are currently under development.
Want More Information?
Contact the Access and Privacy Office by phone, email, or mail. You can also contact us to schedule an appointment to meet in-person.
Access and Privacy Office
233 Elizabeth Dafoe Library
University of Manitoba
Phone: (204) 474-7559
All documents referenced on this page are available in alternate formats, upon request. Please contact us at firstname.lastname@example.org, or 204-474-7559.
Last Updated: January 10, 2020
The University of Manitoba Common Records Schedule is now available online.